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Emory Enterprise Exchange 2007 Migration: Agenda and Technical Overview

This document outlines the agenda and technical information related to the Emory Enterprise Exchange 2007 migration. It covers critical topics such as the tentative schedule, next steps, and the migration of mailboxes and archives from GroupWise to the new Exchange system. Key details include the migration timeline for clinical faculty, mail flow, archiving strategies, and user accessibility. Additionally, it provides insights into training, meetings frequency, and opportunities for asking questions. This transition aims to enhance communication for healthcare professionals.

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Emory Enterprise Exchange 2007 Migration: Agenda and Technical Overview

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  1. Emory Enterprise Exchange 2007

  2. Agenda • Desktop and VDT Information • Technical Information for cutover • Technical Information for archiving • Tentative Schedule – HMG Schedule • Next Steps • Listserv • Meetings – how often? • Questions?

  3. Desktop and VDT Information

  4. Technical Info

  5. Technical Information • Clinical Faculty • Time Line • Client Installer • Dial Tone Information

  6. GroupWise Migration for Healthcare All other EHC mailboxes migrated All Archives Migrated November Day one Day two Day Three Day four • Prepare VDT environment. Gather information on PDA’s • EHC live on the new Exchange 2007 system. • Healthcare senior leaders • mailboxes migrated • All other EHC mailboxes migrated • Archives Migrated Senior Leader Migration Clinical Faculty Migration 25 days 14 Days Milestone Consecutive timeline Preparation time • At the switch from GroupWise to Exchange/Outlook all contacts and all current calendar items will be in Outlook and all new mail will come into and be sent out of Outlook. • 90% of the items from GroupWise inbox, sent items and cabinet folders will be in Outlook by day 3 for clinical faculty and D2P2. • GroupWise WebAccess can be used to look at old inbox and cabinet folders to see any messages that have not yet migrated (but not archives). • GroupWise archives will be migrated last - after all accounts have been migrated. • Note – senior leader migration is defined as accounts in post office D2P2.

  7. Inbound Enterprise Exchange 2007 Mail Flow

  8. Outbound Enterprise Exchange 2007 Mail Flow

  9. Internal Exchange Mail Flow

  10. Enterprise Exchange 2007

  11. Enterprise Exchange 2007

  12. AD Layout for Enterprise Exchange 2007

  13. Client Access for Enterprise Exchange 2007

  14. Technical Information for Archiving

  15. Exchange Email Archival Overview • Provides Exchange archiving / tiered storage • Quota based archiving – 300 mg • Attachment based archiving • Stub attachments and messages • Stub management policy will be utilized • Quick retrieval of full message and attachments • Stores stub in plain text for minimal footprint • End user restorability of deleted messages • No storage limits for archived messages (300MB active mailbox limit) • Seamless recovery of archived messages

  16. Exchange Email Archival Overview (cont’d) • Search ability • Future Compliance searching • Currently allows end user search ability to own archive • Retention policies • Can be used to manage compliance minimums (may eventually come for HIPAA or Sarbanes Oxley) • Can expire messages after maximum retention periods

  17. Next Steps Listserv Meetings – How Often? Training links Your account migration

  18. Questions?

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