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Streamlining HOD Structure and Sign-off in REGIS

This project aims to manage and standardize sign-off requirements for Head of Departments (HODs) within REGIS across multiple sites in WSLHD. The goal is to streamline the process, reduce personnel workload, and ensure efficient oversight of research activities. This includes addressing identified issues with HOD identification, notification, and frequent HOD changes. The project will also explore the impact of removing clinical divisions and ensure continued support from commonly used supporting departments.

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Streamlining HOD Structure and Sign-off in REGIS

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  1. WSLHD Head of Department Structure in REGIS Lani AttwoodResearch Governance Manager June 2019

  2. HOD Structure Pre REGIS Westmead Hospital – Individual HODs Blacktown Mount Druitt Hospital – Individual HODs & General Manager (GM) Auburn Hospital – Divisional Director of Medical Services Cumberland Hospital – Executive Director Mental Health WSLHD Community Health Centres – Operations Director

  3. Identified Issues Multiple HODs requiring identification and notification to REGIS team (over 250.) HODs changing frequently – leave coverage, contract changes etc. Different sign off requirements at separate LHD site/s.

  4. How can we streamline the process in REGIS? Aim to manage less personnel identified as HODs within REGIS. Aim to standardize sign off requirements across WSLHD sites.

  5. Organisational Chart

  6. HOD Structure within REGIS Westmead Hospital – Divisional Director’s Blacktown Mount Druitt Hospital – Divisional Director’s Auburn Hospital – Divisional Director’s Cumberland Hospital – Executive Director Mental Health WSLHD Community Health Centres – Operations Director

  7. Supporting Department’s Commonly used supporting departments continue to be signed off by HODs Pharmacy Radiology Others are managed outside REGIS Pathology

  8. Positive’s Less personnel for the Research Office to manage. Divisional Director’s have been engaged and sign off promptly within REGIS. RGM finds it easy to liaise with divisional directors when there are requests from researchers.

  9. Negative’s Possibility that HODs no longer have oversight on research being performed within department – in my experience HODs are often listed on applications and not able to sign off. Bug’s in REGIS sending multiple requests to HODs to sign off on projects they have already made decisions against – causing frustration with Divisional Director’s Investigators selecting incorrect departments – very difficult to go back. Plans from the WSLHD executive to remove clinical divisions. Uncertainty around what impact this will have and when this will occur.

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