Native Hawaiian Education Program 2011 Program Competition Applicant Technical Assistance Applications available at ht

1. Native Hawaiian Education Program 2011 Program Competition Applicant Technical Assistance Applications available at http://www.Grants.gov Applications due: Monday, April 11, 2011 at 4:30 P.M. Washington, D.C. time.

2. A “Discretionary Grant” is a grant in which the Department has discretion, or choice, in whether the grant is funded. • In order to apply to a Discretionary grant program, you must send in an application or a proposal that includes a Narrative and compete with other eligible entities for the funding.

3. Purpose of Program: The purpose of the Native Hawaiian Education Program (NHEP) is to support innovative projects that enhance the educational services provided to Native Hawaiian children and adults.

4. NHEP Funds are to be used for: • a statewide Native Hawaiian early education and care system to provide services for Native Hawaiian children from the prenatal period through age 5; • family-based education centers that provide services such as programs for Native Hawaiian parents and infants through age 3; preschool programs for Native Hawaiians; and research on and development and assessment of, family-based, early childhood, and preschool programs for Native Hawaiians; • enhancing literacy in either the Hawaiian or English language among Native Hawaiian students in kindergarten through third grade and addressing the features of combined English and Hawaiian literacy for student in fifth and sixth grade;

5. NHEP Funds are to be used for (cont.): • activities to meet the special needs of Native Hawaiian students with disabilities, and the provision of support services to the families of those students; • activities that address the special needs of Native Hawaiian students who are gifted and talented including and activities designed to assist in the educational progress of those students and involve parents; • academic and vocational curricula to address the needs of Native Hawaiian children and adults, including curriculum materials in the Hawaiian language and mathematics and science curricula that incorporate Native Hawaiian tradition and culture;

6. NHEP Funds are to be used for (cont.): • the development of programs to prepare prospective teachers to address the unique needs of Native Hawaiian students within the context of Native Hawaiian culture, language, and traditions; • community-based learning centers that address the needs of Native Hawaiian families and communities through the coordination of public and private program and services, including-pre-school programs; after-school programs; vocational and adult education programs; and programs that recognize and support the unique cultural and educational needs of Native Hawaiian children and incorporate Native Hawaiian elders and seniors;

7. NHEP Funds are to be used for (cont.): • activities to enable Native Hawaiians to enter and complete programs of postsecondary education, including-provision of full or partial scholarships for undergraduate or graduate study that are awarded to students based on their academic promise and financial need, with a priority, at the graduate level, to students in professions in which Native Hawaiians are underrepresented; • research and data collection activities to determine the educational status and needs of Native Hawaiian children and adults; and • other activities, consistent with the purposes of this part, to meet the educational needs of Native Hawaiian children and adults.

8. Eligibility Eligible Applicants include: • Native Hawaiian educational organizations • Native Hawaiian community-based organizations • Public and private nonprofit organizations, agencies, and institutions with experience in developing or operating Native Hawaiian programs or programs of instruction in the Native Hawaiian language • Consortia of the previously mentioned organizations, agencies, and institutions

9. Funding Approximately $12 million total available for funding. Three-year grants. The program expects to make about 29 awards.

10. www.Grants.gov Applications for grants under this competition must be submitted electronically using the Grants.gov Apply site (Grants.gov) at www.Grants.gov. What is Grants.gov? • A Federal portal that allows users to electronically find, apply for and manage Federal Grant Opportunities • Grants.gov is THE single access point for over 1000 grant programs offered by 26 Federal Granting Agencies. • It is part of the President’s Management Agenda and E-Government Initiatives.

11. www.Grants.gov (cont.) It allows the grant community to: • search for available grant opportunities and related application packages • receive automatic e-mail notices about new grant opportunities from the Department or other agencies • download application packages • submit completed application packages • track the status of submitted applications

12. Getting Started

13. Getting Started (cont.) Adobe compatibility: A compatible version of Adobe Reader is required (Adobe Reader 8.1.2 or higher is recommended) for anyone who will be participate in the preparation of the proposal. Grants.gov offers a tool that will verify whether you have an acceptable version of Adobe installed on your computer. The link to this tool is: http://www.grants.gov/applicants/AdobeVersioningTestonly.jsp

14. Registration Process Registration in Brief: Registration takes approximately 3-5 business days, but allow 4 weeks for completion of all steps. • Step 1: Obtain a DUNS Number • Step 2: Register with Central Contractor Registry (CCR) • Step 3: Username & Password • Step 4: AOR Authorization • Step 5: Track AOR Status

15. Register with Grants.gov - Step 1 STEP 1: Obtain DUNS Number Same day. If requested by phone (1-866-705-5711) DUNS is provided immediately. If your organization does not have one, you will need to go to the Dun & Bradstreet website at http://fedgov.dnb.com/webform[EXIT Disclaimer] to obtain the number. *Information for Foreign Registrants. *Webform requests take 1-2 business days.

16. Register with Grants.gov - Step 2 STEP 2: Register with CCR Three to five business days or up to two weeks. If you already have a TIN, your CCR registration will take 3-5 business days to process. If you are applying for an EIN please allow up to 2 weeks. Ensure that your organization is registered with the Central Contractor Registration (CCR) at http://www.ccr.gov[EXIT Disclaimer]. If your organization is not, an authorizing official of your organization must register.

17. Register with Grants.gov - Step 3 STEP 3: Username & Password Same day. Complete your AOR (Authorized Organization Representative) profile on Grants.gov and create your username and password. You will need to use your organization’s DUNS Number to complete this step. https://apply07.grants.gov/apply/OrcRegister.

18. Register with Grants.gov - Step 4 STEP 4: AOR Authorization Same day. The E-Business Point of Contact (E-Biz POC) at your organization must login to Grants.gov to confirm you as an Authorized Organization Representative (AOR). Please note that there can be more than one AOR for your organization. In some cases the E-Biz POC is also the AOR for an organization. *Time depends on responsiveness of your E-Biz POC.

19. Register with Grants.gov - Step 5 STEP 5: TRACK AOR STATUSAt any time, you can track your AOR status by logging in with your username and password. Login as an Applicant (enter your username & password you obtained in Step 3) using the following link: applicant_profile.jsp

20. Grants.gov Helpful Hints • If you are a corporate entity, agency, institution, or organization, you can obtain a TIN (Tax Identification Number) from the Internal Revenue Service. If you are an individual, you can obtain a TIN from the Internal Revenue Service or the Social Security Administration. If you need a new TIN, please allow 2-5 weeks for your TIN to become active. • The CCR registration process may take five or more business days to complete. If you are currently registered with the CCR, you may not need to make any changes. However, please make certain that the TIN associated with your DUNS number is correct. Also note that you will need to update your CCR registration on an annual basis. This may take three or more business days to complete.

21. Grants.gov Helpful Hints (cont.) For additional information on the registration process please view the overview tutorial located on the Grants.gov website.

22. If you have problems with Grants.govGrants.gov Contact Center:1-800-518-4726 or support@grants.gov. Get a case #. Document your problems and case #.

23. U.S. Department of Education’s G5 System • Applicants must use Grants.gov to submit applications for this competition. Applications are moved electronically to the U.S. Department of Education’s G5 System. • Please Note: G5 Website Temporary Shutdown • To allow for the G5 Phase 3 implementation of the Grants Management System, the G5 website will be unavailable to all users beginning at 3 PM Eastern Time, Friday, March 4, 2011 through 6 AM Eastern Time, on Monday, March 14, 2011. • This means your application will be accepted but you will not get an e-mail from the U.S. Department of Education during this time documenting acceptance of your application.

24. Download an Application Package from Grants.gov You do not need to be registered to download an application package from Grants.gov. You can download an application package and work on it offline. Go to www.grants.gov. Then click on Apply for Grants. Then choose Step 1 Download a grant application package. For CFDA # type in 84.362 Then click on Download Package Then click on download at the bottom right hand corner. Then click on Download Application Instructions and Download Application Package.

25. Exception to Electronic Submission Requirement: • You qualify for an exception to the electronic submission requirement, and may submit your application in paper format, if you are unable to submit an application through the Grants.gov system because–– • You do not have access to the Internet; or • You do not have the capacity to upload large documents to the Grants.gov system; And • No later than two weeks before the application deadline date (14 calendar days or, if the fourteenth calendar day before the application deadline date falls on a Federal holiday, the next business day following the Federal holiday), you mail or fax a written statement to the Department, explaining which of the two grounds for an exception prevent you from using the Internet to submit your application.

26. Exception to Electronic Submission Requirement (cont.) • If you mail your written statement to the Department, it must be postmarked no later than two weeks before the application deadline date. If you fax your written statement to the Department, we must receive the faxed statement no later than two weeks before the application deadline date. Address and mail or fax your statement to: Joanne Osborne, U.S. Department of Education, 400 Maryland Avenue, SW., room3E214, Washington, DC 20202-6200. FAX: (202)260-8969.Your paper application must be submitted in accordance with the mail or hand delivery instructions described in the Federal Register notice.

27. Project Abstract The project abstract should not exceed one page and should include a concise description of the following information: Project objectives and activities Applicable priorities Proposed project outcomes Number of participants to be served Number and location of proposed sites

28. Application Narrative As you develop the application narrative, please keep in mind: It is up to the applicant to convince the program to fund them. It is up to the applicant to explain everything in the application clearly. You should not expect peer reviewers to make assumptions based on past experience.

29. Application Narrative (cont.) Reviewers are not required to read after 25 pages  Applicants have been given the following guidelines: A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides. Spacing: Double space (no more than three lines per vertical inch) all text in the application narrative, except titles, headings, footnotes, quotations, references, captions, and all text in charts, tables, figures, and graphs. Font: Use a font that is either 12 point or larger or no smaller than 10 pitch (characters per inch). Use one of the following fonts: Times New Roman, Courier, Courier New, or Arial. An application submitted in any other font (including Times Roman or Arial Narrow) will not be accepted.

30. Appendices Our reviewers will not read any pages of your application that exceed the page limit. None of the material sent as appendices to the narrative, with the exception of resumes, budget narrative, letters of support, and endnotes, will be sent to the reviewers.

31. Selection Criteria - Helpful Hints Please Note: The Following Selection Criteria have been added for 2011: • Significance • Adequacy of Resources Also Note: New Competitive Preferences It is always best to organize the Application Narrative in the same order as the Selection Criteria appear in the Federal Register Notice.

32. Selection Criteria for Program Narrative (a) Need for project (10 points). In determining the need for the proposed project, the Secretary considers the following factors: (i) The magnitude of the need for the services to be provided or the activities to be carried out by the proposed project (5 points); and (ii) The extent to which the proposed project will focus on serving or otherwise addressing the needs of disadvantaged individuals (5 points).

33. Selection Criteria for Program Narrative (cont.) (b) Significance(10 points). In determining the significance of the proposed project, the Secretary considers the following factors: (i) The extent to which the proposed project is likely to build local capacity to provide, improve, or expand services that address the needs of the target population (5 points); and (ii) The extent to which the proposed project involves the development or demonstration of promising new strategies that build on, or are alternatives to, existing strategies (5 points).

34. Selection Criteria for Program Narrative (cont.) (c) Quality of the project design (25 points). In determining the quality of the project design for the proposed project, the Secretary considers the following factors: (i) The extent to which the goals, objectives, and outcomes to be achieved by the proposed project are clearly specified and measurable (5 points); (ii) The extent to which the design of the proposed project is appropriate to, and will successfully address, the needs of the target population or other identified needs (5 points); (iii) The extent to which the proposed project is designed to build capacity and yield results that will extend beyond the period of Federal financial assistance (5 points); (iv) The extent to which the design of the proposed project reflects up-to-date knowledge from research and effective practice (5 points); and (v) The extent to which the proposed project represents an exceptional approach to the priority or priorities established for the competition (5 points).

35. Selection Criteria for Program Narrative (cont.) (d) Quality of project services (15 points). In determining the quality of the project services of the proposed project, the Secretary considers the following factors: (i) In determining the quality of the services to be provided by the proposed project, the Secretary considers the quality and sufficiency of strategies for ensuring equal access and treatment for eligible project participants who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability (5 points); (ii) The likelihood that the services to be provided by the proposed project will lead to improvements in the achievement of students as measured against rigorous academic standards (5 points); and (iii) The extent to which the training or professional development services to be provided by the proposed project are of sufficient quality, intensity, and duration to lead to improvements in practice among the recipients of those services (5 points).

36. Selection Criteria for Program Narrative (cont.) (e) Adequacy of resources (10 points). In determining the adequacy of resources of the proposed project, the Secretary considers following factors: (i) The extent to which the budget is adequate to support the proposed project (2 points); (ii) The extent to which the costs are reasonable in relation to the objectives, design, and potential significance of the proposed project (4 points); and (iii) The extent to which the costs are reasonable in relation to the number of persons to be served and to the anticipated results and benefits (4 points).

37. Selection Criteria for Program Narrative (cont.) (f) Quality of the management plan (15 points). In determining the quality of the management plan of the proposed project, the Secretary considers one or more of the following factors: (i) The adequacy of the management plan to achieve the objectives of the proposed project on time and within budget, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks and (8 points); (ii) The extent to which the time commitments of the project director and principal investigator and other key project personnel are appropriate and adequate to meet the objectives of the proposed project (7 points).

38. Selection Criteria for Program Narrative (cont.) (g) Quality of the project evaluation (15 points). In determining the project evaluation of the proposed project, the Secretary considers one or more of the following factors: (i) The extent to which the methods of evaluation include the use of objective performance measures that are clearly related to the intended outcomes of the project and will produce quantitative and qualitative data to the extent possible (5 points); (ii) The extent to which the methods of evaluation will provide performance feedback and permit periodic assessment of progress toward achieving intended outcome ( 5 points); and (iii) The extent to which the evaluation will provide guidance about effective strategies suitable for replication or testing in other settings (5 points).

39. Competitive Preferences Competitive Preference Priority Points (5 points) • The application will receive five additional points if it meets one or more of these priorities. These priorities are: • Competitive Preference Priority 1--Needs of At-risk Children and Youth. Projects that are designed to meet the needs of at-risk children and youth. • Competitive Preference Priority 2--Native Hawaiian Underemployment. Projects that are designed to address needs in fields or disciplines in which Native Hawaiians are underemployed. • Competitive Preference Priority 3--Hawaiian Language Instruction. Projects that are designed to address the use of the Hawaiian language in instruction. • Competitive Preference Priority 4--Beginning Reading and Literacy. Projects that are designed to address beginning reading and literacy among students in kindergarten through third grade.

40. Competitive Preference Priority Points (5 points)(Cont.) • Competitive Preference Priority 5--Improving Early Learning Outcomes. Projects that are designed to improve school readiness and success for high-need children and high-need students (as defined in this form) from birth through third grade (or any age group of high-need children and high-need students within this range) through a focus on one or more of the following priority areas: (a) Physical well-being and motor development.(b) Social-emotional development.(c) Language and literacy development.(d) Cognition and general knowledge, including early numeracy and early scientific development.(e) Approaches toward learning.

41. Competitive Preference Priority Points (5 points)(Cont.) • Competitive Preference Priority 6--Improving Achievement and High School Graduation Rates. • Projects that address one or more of the following priority areas: (a) Accelerating learning and helping to improve high school graduation rates (as defined in this form) and college enrollment rates for students with disabilities. (b) Accelerating learning and helping to improve high school graduation rates (as defined in this form) and college enrollment rates for English learners. (c) Accelerating learning and helping to improve high school graduation rates (as defined in this form) and college enrollment rates for high-need children and high-need students (as defined in this form). (d) Accelerating learning and helping to improve high school graduation rates (as defined in this form) and college enrollment rates in high-poverty schools (as defined in this form). (e) Accelerating learning and helping to improve high school graduation rates (as defined in this form) and college enrollment rates for all students in an inclusive manner that ensures that the specific needs of high-need children and high-need students (as defined in this form) participating in the project are addressed.  

42. Competitive Preference Priority Points (5 points)(Cont.) • Note: In order to receive additional points under a competitive preference priority, an application must provide adequate and sufficient information that clearly substantiates its claim that it meets the competitive priority. • Definitions: • Graduation rate means a four-year adjusted cohort graduation rate consistent with 34 CFR 200.19(b)(1) and may also include an extended-year adjusted cohort graduation rate consistent with 34 CFR 200.19(b)(1)(v) if the State in which the proposed project is implemented has been approved by the Secretary to use such a rate under title I of the ESEA. • High-need children and high-need students means children and students at risk of educational failure, such as children and students who are living in poverty, who are English learners, who are far below grade level or who are not on track to becoming college- or career-ready by graduation, who have left school or college before receiving, respectively, a regular high school diploma or a college degree or certificate, who are at risk of not graduating with a diploma on time, who are homeless, who are in foster care, who are pregnant or parenting teenagers, who have been incarcerated, who are new immigrants, who are migrant, or who have disabilities.

43. Competitive Preference Priority Points (5 points)(Cont.) • High-poverty school means a school in which at least 50 percent of students are eligible for free or reduced-price lunches under the Richard B. Russell National School Lunch Act or in which at least 50 percent of students are from low-income families as determined using one of the criteria specified under section 1113(a)(5) of the ESEA. For middle and high schools, eligibility may be calculated on the basis of comparable data from feeder schools. Eligibility as a high-poverty school under this definition is determined on the basis of the most currently available data.

44. Budget Narrative • Include a budget narrative that corresponds to the budget form (ED Form 524). • The request should be carefully linked to the goals, objectives, and activities of the project narrative portion of the application. • ED staff will review the budget narrative and determine whether or not the expenditures are allowable, allocable, and reasonable. Any costs not fully described or justified can be deleted from your funding request.

45. Budget Narrative (cont.) • Remember that construction is allowed, check the Federal Register Notice for more information. • An applicant must use their approved negotiated indirect cost rate to charge indirect costs to the grant • Include a copy of the indirect cost rate agreement with the application • If you do not have an indirect cost rate agreement, you may charge up to ten percent as indirect costs and then you have 90 days after the beginning of your performance period to get an indirect cost rate agreement.

46. Visit the program Web site • All program Web sites can be accessed through the U.S. Department of Education Web site, www.ed.gov. • Just go to www.ed.gov/programs/nathawaiian

47. On the NHEP Web site • www.ed.gov/programs/nathawaiian • www.ed.gov/programs/nathawaiian has all the information needed to apply for a NHEP grant including: •        Information for Grants.gov is also available •       Contact information •       Application available for downloading

48. Contacts: Team Leader: Joanne Osborne (202)401-1265 Joanne.osborne@ed.gov Competition Manager: Irene Harwarth (202)401-3751 Irene.harwarth@ed.gov

49. THANK YOU!! Your support is important to the success of the Native Hawaiian Education Program. We greatly appreciate your time and effort in participating in this competitive application process.