HCM SpecialistUser Group May 16, 2019
agenda • System & Process Review • Grant extension processes • Update to the My Team page • Update to Manage Costing for a Person page • Resource updates • HCM Operations: End Assignment vs End Work Relationship • Announcements • Breakouts
Sponsor allows more time for the grant work to be completed • No additional funds are awarded • Notified informally that a sponsor is authorizing new funding to replace an expired/expiring project • Notice of Grant Award (NOGA) not yet received
Process: No Cost Extensions (NCE) Question: When an expired project receives a No Cost Extension (NCE), what steps should be taken?
Process: Informal Notification Question: If informal notification is received that a sponsor is authorizing new funding to replace an expired/expiring project, what steps should be taken while awaiting a formal Notice of Grant Award (NOGA)?
Example if displayed based on Positions also David displayed even though his manager is Amanda
HCM Operations:Ending Assignments vsEnding Work Relationships
Which one should I end? End assignment E0123456-2? Terminates work relationship End assignment E0123456-3? Ends only that assignment Bottom Line: Do not end or change a primary assignment in a vacuum.
Dates are Very Important • In March 2019, the HCM Specialist: • Realizes assignment should have ended when the stipend ended in December 2018 • Ends assignment with Dec 2018 effective date • Ignores warning about existence of future-dated records. Wipes subsequently-created assignment from the system Bottom Line(s): Make changes timely (ie, current/prospective) Heed all warnings Contact HRIS when you have a prior month impact
End Assignments for any Students who are no longer working • Run the ROSTER REPORT to identify • Students who have graduated: • End ALL assignments…student worker, stipend, expense only • Can hire as VTS • Students not working this summer: • End work and stipend assignments
Remember: Memorial Day Holiday • Memorial Day Holiday is Monday, May 27 • Remind eligible biweekly employees to submit Holiday time appropriately in order to be paid
Retro Labor Costing Deadline Updated • Submission deadline extended to May 23 for this month only
Next Upgrade: Release 19B • Maintenance window: May 17 @ 9p – May 18 • System unavailable during this window • Submit and approve time cards on Friday if possible • Expenses module update • Video preview of improvements available in MyVU& on our website