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HCM Specialist User Group

HCM Specialist User Group

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HCM Specialist User Group

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  1. HCM SpecialistUser Group May 16, 2019

  2. agenda • System & Process Review • Grant extension processes • Update to the My Team page • Update to Manage Costing for a Person page • Resource updates • HCM Operations: End Assignment vs End Work Relationship • Announcements • Breakouts

  3. Review:Grant Extension Processes

  4. Sponsor allows more time for the grant work to be completed • No additional funds are awarded • Notified informally that a sponsor is authorizing new funding to replace an expired/expiring project • Notice of Grant Award (NOGA) not yet received

  5. Process: No Cost Extensions (NCE) Question: When an expired project receives a No Cost Extension (NCE), what steps should be taken?

  6. Process: Informal Notification Question: If informal notification is received that a sponsor is authorizing new funding to replace an expired/expiring project, what steps should be taken while awaiting a formal Notice of Grant Award (NOGA)?

  7. Update:Adjustment to display Assignments only on the My Team page

  8. Example displayed based on assignments only

  9. Example if displayed based on Positions also David displayed even though his manager is Amanda

  10. Update:Manage Costing for a Person page

  11. Review:Resource Updates

  12. Update:Revised Costing Verification Report(aka “The 10-Tabber”)

  13. Remember:Manage Costingfor a PersonTraining Guide

  14. HCM Operations:Ending Assignments vsEnding Work Relationships

  15. Resource:HCM Actions and Reasons

  16. Which one should I end? End assignment E0123456-2? Terminates work relationship End assignment E0123456-3? Ends only that assignment Bottom Line: Do not end or change a primary assignment in a vacuum.

  17. Dates are Very Important • In March 2019, the HCM Specialist: • Realizes assignment should have ended when the stipend ended in December 2018 • Ends assignment with Dec 2018 effective date • Ignores warning about existence of future-dated records. Wipes subsequently-created assignment from the system Bottom Line(s): Make changes timely (ie, current/prospective) Heed all warnings Contact HRIS when you have a prior month impact

  18. End Assignments for any Students who are no longer working • Run the ROSTER REPORT to identify • Students who have graduated: • End ALL assignments…student worker, stipend, expense only • Can hire as VTS • Students not working this summer: • End work and stipend assignments

  19. Announcements

  20. Remember: Memorial Day Holiday • Memorial Day Holiday is Monday, May 27 • Remind eligible biweekly employees to submit Holiday time appropriately in order to be paid

  21. Retro Labor Costing Deadline Updated • Submission deadline extended to May 23 for this month only

  22. Next Upgrade: Release 19B • Maintenance window: May 17 @ 9p – May 18 • System unavailable during this window • Submit and approve time cards on Friday if possible • Expenses module update • Video preview of improvements available in MyVU& on our website

  23. Breakouts