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US Dept. of Housing and Urban Development

US Dept. of Housing and Urban Development. CDBG-R Closeout Procedures. CDBG-R Closeout Procedures Presenter Stanley Gimont , Director, Office of Block Grant Assistance. CDBG-R Closeout Overview. • CDBG-R Expenditure Deadline Status of CDBG-R Expenditures

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US Dept. of Housing and Urban Development

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  1. US Dept. of Housing and Urban Development CDBG-R Closeout Procedures

  2. CDBG-R Closeout Procedures Presenter Stanley Gimont, Director, Office of Block Grant Assistance

  3. CDBG-R Closeout Overview • • CDBG-R Expenditure Deadline • Status of CDBG-R Expenditures • • Criteria for Closing out Entitlement/States • CDBG-R Grants • • CDBG-R Closeout Submission Requirements • • HUD Review/Closeout Procedures • • Recordkeeping Requirements

  4. CDBG-R Expenditure Deadline • • Authorized under the American Recovery and • Reinvestment and Act of 2009 (ARRA) • Pursuant to the May 4, 2009, Federal Register Notice on the CDBG-R program, all funds must be expended by September 30, 2012 or they will be returned to the US Treasury. • • Final draw down request must be submitted • in LOCCS before 8:00pm EST on September • 28, 2012.

  5. Status of CDBG-R Expenditures • 91.18% drawn down nationally as of 06/11/12 • 683 (of 1167) grantees are 100% drawn down • 16 cities and 6 counties less than 50% drawn • - are you one of them? •   5 grantees are less than 10% drawn – 1 at $0 • 9/30/12 deadline to expend all funds (under contract is not good enough) – 102 days left

  6. CDBG-R EXPENDITURES as of 06/11/12

  7. Criteria for Closing out • Both HUD and the Grantee must make the necessary reviews and audits to ensure that statutory and regulatory requirements have been met prior to closing a CDBG-R grant. • Closeout instructions issued 02/13/12 can be accessed at: • http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/hudclips/notices/cpd

  8. Criteria for Closing out Entitlement CDBG-R Grants • Grant may be closed when all of the following have been met pursuant to 24 CFR 570.509: • Recipient has completed all activities and • expended funds received by Sept 30, 2012; • Confirm that the 10% planning and administration • and 15% public services caps are not exceeded. • Not less than 70% of funds benefit LMI; • Complied with grant agreement and applicable laws, • including program income. Any program income generated • before and after closeout will be treated as program income • to the regular CDBG program • Grantees should not proceed with grant closeouts until • national objectives have been met.

  9. Criteria for Closing out State CDBG-R Grants • Grant may be closed when all of the following have been met pursuant to Section 104(e) of the (HCDA) of 1974 and Subpart I of CDBG regulation: • The State has disbursed all CDBG-R funds to UGLGs, • Recipients have completed all activities and expended • funds received by Sept 30, 2012 and performed • satisfactorily, • Confirmed that the combined (State & UGLGs) do not exceed 10% • planning and admin cap and the 15% public services cap. Not less than 70% funds benefit LMI, • Audit covers all funds and no open monitoring and audit • findings, • Complied with grant agreement and applicable laws, including use of • program income.Any program income generated before and after • closeout will be treated as program income to the regular • CDBG program

  10. Submission Requirements For CDBG-R Close out • 24 CFR 570.509 (b) Entitlements and Section 104 (e)(2) for states • Required documentation must be submitted to the • HUD Field Office: • FederalFederalReporting.gov – Final Report Only • Final Financial Report Form 425 (for Entitlement/Insular/Hawaii) • Grant Closeout Certification • CDBG-R Closeout Checklist • Grant Closeout Agreement (Sign and return to HUD) • CDBG-R report cannot be final until: • •CDBG-R activities are physically complete and project status is “100% complete”, • •All FTE jobs, created or retained with Recovery funds are reported, • • All CDBG-R funds are expended or if there are unspent funds in LOCCS, then • indicate in the “Quarterly Project Description” that no more money will be spent • and the report is Final, • • All CDBG-R activities have been entered into IDIS and complied • with all program requirements

  11. Submission Requirements For CDBG-R Close out, con’t • HUD expects all CDBG-R grants to be ready for grant closeout no later than March 31, 2013 Refer to the CPD Notice 12-004 for additional guidance

  12. HUD Review/Closeout Procedures • HUD will review and verify all submitted documents. Original copies should go to Field Offices. • The Field Office prepares a closeout agreement signed by the CPD Director and forwards it to the Fort Worth Accounting Center.

  13. Record Keeping Requirements 24 CFR 570.502(a)(16) Entitlement and 24 CFR 570.490(d) States • 4 years from closeout for Entitlements • 3 years from closeout for States

  14. CDBG-R Closeout Questions

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