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Streamlining Licenses and Permits in Switzerland: Insights from Administrative Simplification

This report analyzes the Swiss government's initiatives to simplify administrative processes for licenses and permits, presented at the OECD seminar in Cairo. It discusses the comprehensive inventory of licenses compiled in 1998 and subsequent evaluations focused on reducing bureaucratic burdens. The report highlights the classification of authorizations, the integration of e-government solutions, and the role of federal and cantonal offices in streamlining procedures. Key outcomes include the elimination of 15% of existing permits and the ongoing commitment to administrative simplification.

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Streamlining Licenses and Permits in Switzerland: Insights from Administrative Simplification

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  1. Site Autorisations Simplifying licences and permits: Inventory and evaluation Anne de Chambrier State Secretariat for Economic Affairs, Switzerland OCDE, High level regional seminar on « Administrative Simplification » Cairo, 21.06.2007

  2. An effort with two aims ! Inventory « Licences and permits » E-government Administrative simplification

  3. Plan I INVENTORY in 1998 « all permits by national laws» Definition Goal and steps • Internet site Advantages and disadvantages Experiences with federal and cantonal offices IIEVALUATION in 2005 Government mandate Results

  4. Five types of state interventions E)Exception:limited quantity/ e.g. due to market failure or political choice A)Authorization: unlimited quantity/ preserving a level of quality and security N)Notification duty:same as A, but with no waiting period (silence is consent) P) Prescriptions: legal standards to be respected / control afterwards I ) Information duty: making information available (e.g.: quality label)

  5. Definition Authorization procedure «Mandatory submission to an authority generally related to an economic activity requiring explicit or implicit approval by the said authority» • Exception: concession, licence, quota, exceptional authorization, numerus clausus • Authorization: authorization to practice, permit, patent, certificate • Notification duty: registration

  6. Inventory 1998-2004 Basic goal Reducing administrative paperwork for companies (request made by the Swiss Parliament) Procedure • Inventory => contact with 34 federal offices out of 50 => contact with several cantons => first analysis and some 40 measures • Creation of the Internet site(by-product)

  7. Situation in 2005 All licences and permits (federal legislation) • 345 permits at the federal level • 160permits at the cantonal level • Cantonal permits carried out at the cantonal level => 2005report«Authorizations: Present situation and trends 1998-2004»

  8. Permits: view by main sectors

  9. Internet site: background • (creation) 2003 1st content update; site development: links on a legal basis and through forms • Increase of 160 permits by the cantons new concept and design: http://autorisations.pmeinfo.ch • 2nd update; 2005 report

  10. Site: Advantages / Disadvantages User + Portal « licences and permits » (by key word) • Information level: around 10-15 fields • Communication level: contact tel. / e-mail / web site • transaction level: online forms (30%) - Risk of obsolete information Administration + Ease of evaluation and international comparisons + Direct access for updates possible (by office/by canton) -Regular updates necessary (1-2 years) -SECO depends of the offices for the content of the files…

  11. Experience with federal offices 34offices involved What works well today: • Regular updates • The procedure is known and appreciated More difficult: • Identifying new authorizations • Evaluating the usefulness of the authorization • Justifying the role of SECO by the federal offices

  12. Experiences with the cantons 26cantons • 2 cantons have not provided information • Minimal information on cantonal files (law/contact) • Differences in application (according to the cantons) Examples of cantonal sites Zurich: http://www.bewilligungen.zh.ch(one-stop shop for permits) http://www.workpermits.zh.ch(site for work-permits) Vaud : http://www.camac.vd.ch/ (site for building authorizations)

  13. EVALUATION of licenses & permits Following the 2005 report, The Government decided in 2005 to: => Eliminate 20%of the authorizations

  14. Evaluation: method 1st stage: postulate: Eliminate all authorizations that have been granted less than 50 times a year 3 questions: 1) If so, way to follow 2) If not, justification according to criterias 3) If >50x/year, can the procedure be improved? 2nd stage:Detailed analysis of all the most frequent authorizations (<5,000/year) through SECO

  15. Evaluation: Question 2 Criterias justifying the continuation of the authorization: Multiple choices : 1 (44%) public interest (insufficient subsequent control) 2 (31%) granting of a specific right 3 (10%) legitimization before a heavy investment 4 (17%) exemption from a measure/ban • (10%) possibility to appeal/opposition by a third party • (33%) easier legal action in case of an offence • ( 9%) confirmation of an administrative law • (30%) demands of international law • (24%) others

  16. Evaluation: Question 3 Criteria for improving authorizations: 1 Speeding up procedures                • Co-ordinating procedures          • Optimisation of legal measures   • Easing procedures (e.g : E =>A => N => P => I))  • Use of ICT / NPM (customer orientation)

  17. Permits at the federal level

  18. Permits at the cantonal level

  19. Evaluation: result Result in 2006: 15%of licences and permits were eliminated or simplified!

  20. An effort with two aims ! Inventory « licences and permits » E-government Administrative simplification • Transparency, free of charge,information 24h a day • On-line forms • Ease of international comparisons • Reduce the administrative load on companies • promote the free market economy • Simplify tasks inside the federal administration

  21. Challenge Propose « one-stop shops where each provider can complete all administrative procedures relating to his activity, in particular authorizations by electronic means». (conforms to Art. 6 of the project of the EU directive on services)

  22. Thank you for your attention !

  23. Administrative simplification :useful links Site des autorisations : http://autorisations.pmeinfo.ch Mesures d’allègement administratif : http://www.evd.admin.ch/themen/00129/00419/index.html?lang=fr#sprungmarke1_20 Questionnaire et article «Évaluation des autorisations 2006»: http://www.seco.admin.ch/themen/00374/00459/00461/index.html?lang=fr Publication SECO (autorisations 2005-06 / professions réglementées): http://www.seco.admin.ch/dokumentation/publikation/00004/00018/index.html?lang=fr ----------------------------------------------------------------------------------------------- Portail suisse E-gov et Guichet créateur (pour fonder entreprise online) : http://www.ch.ch et http://www.pmeadmin.ch La stratégie E-gov en Suisse (avec lien sur Evanti.ch) : http://www.isb.admin.ch/intranet/egovernment/index.html?lang=fr

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