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Designing a Successful Study Abroad Program: Key Steps and Best Practices

This guide provides essential steps for developing a successful study abroad program. It covers key areas including supply and demand analysis, logistical planning, budgeting, and recruitment strategies. Learn how to prepare students for their journey, manage on-site logistics, and ensure safety while abroad. Understand what to expect upon returning home, both for students and program coordinators. This resource emphasizes practical considerations and responsibilities for program leaders to create enriching educational experiences in international settings.

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Designing a Successful Study Abroad Program: Key Steps and Best Practices

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  1. How to Design a Successful Study Abroad Program Camille Serchuk serchukc1@southernct.edu

  2. Planning • Supply and Demand • Logistics • Calendar • Budgeting • Recruiting and Admissions • Preparing to Go • Your trip • After your return

  3. Supply and Demand • What would you like to do? • Have you participated in study abroad before? • Where are your connections? • Do you speak the local language? • What would best serve your program? • What is the audience for your course(s)? • How many faculty can your program support?

  4. Logistics • Where will your students stay? • Where will they eat? • Where will your classes meet? • Are you using the resources of another institution? • What documents will facilitate your access to sites? • Will you travel once you arrive? How? • Are reservations necessary for visits?

  5. Calendar • Writing and submitting a proposal • When do you want to go? Summer? Wintersession? Spring Break? For how long? • Program calendar (itinerary, credit hours, contact hours, local holidays) • Admissions calendar • Payment calendar (Airfare, housing, other reservations that require payment in advance)

  6. Budgeting • Cost of travel, food, housing, visits, classroom • Faculty costs • Course costs (SCSU or host institution) • Anticipating currency fluctuation • Financial Aid • P-card

  7. Recruiting and Admissions • Recruiting • Brochures and posters • Information sessions • Applications and deadlines (What do you want to know? What do you need to know?) • How many is enough? Too many?

  8. Preparing to go • Helping students know what to expect while traveling • Teaching students appropriate conduct abroad • Safety and other practical matters • Student medical forms • Setting the tone • Preparing course materials in advance

  9. Your trip • Local arrangements • Getting the most from your locale • Staying safe • Encouraging independence, within boundaries • When students travel on their own • Morale, homesickness • What can go wrong and how to deal with it

  10. Returning home • Paperwork and finances • Getting student help to recruit and advise students in the future • Using information to better plan and budget in the future

  11. Know yourself • 24/7 responsibility, as parent, travel agent, concierge, social worker, translator and shopping advisor, IT support, banker. • Not a time to do research • Not a lot of down time • Every step is your responsibility

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