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Job Specification in HRM

Job specification (job spec) is defined as a statement about qualification and characteristics of employee required to perform the job task in a satisfactory manner.

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Job Specification in HRM

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  1. Job Specification

  2. Meaning-The skills, knowledge and abilities required to perform a particular job Job Specification Meaning and Definition Definition- A statement about qualification & characteristics of employee required to perform the job in a right way.

  3. Components of Job Specification • Educational qualification • Experience • Skills and knowledge • Characteristics and personality traits.

  4. Steps to Write Job Specification Step- V Verification of the draft of the job specification from the people working in the same domain Step VI Circulation of Job specification among the HR department Step- I Decide the educational qualification for the job Step -II Decide the work experience and other relevant experience required to perform the job Step- III Decide the skill and knowledge which is mandatory to do the job in a right manner Step IV- Decide the personality traits and attributes which are supportive for the job profile

  5. Purpose and Objectives Job Specification Purpose of Job Specification Objectives of Job Specification Helping candidates to decide if they are eligible to apply for the job Fix the selection criteria for the recruitment team Documentation about job role and skill set required to perform the job To set a standardized goal for the job profile and convey the expectation to the employee Underline the special skills and efforts essential to complete the task Provide framework for recruitment and selection purpose To minimize the resume sorting time during recruitment process To compare the actual performance of the employee with the set goal during appraisals.

  6. Disadvantages of Job Specification • Creating job specification is a time consuming process • Job specification is relevant for some duration only, it needs to be updated with change in technology and market scenario • It can only cover the possible type of employee required to perform the job but can’t predict them as a best fit.

  7. Thank You

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