Microsoft Word 2011 Basics

1. Microsoft Word 2011Basics By: Mrs. Bushman

2. Where To Begin? • When you open Microsoft Word 2011, you will notice a few small changes, beginning with the Template Gallery. • You no longer have to worry about the tabs on the top, your menus are now on the side. • On the bottom left is where you can locate your recent documents.

3. Toolbox • On Office For Mac 2011, there no longer is a Formatting Palette. You do, however, have a toolbox. It can be found on the Standard Toolbar on the top, to the left of the view % and the media browser. • The Ribbons and their corresponding Toolbars at the top now hold what had been in the Formatting Palette.

4. Toolbars The Toolbars are now divided according to the Ribbons just above. These are designed to make your work easier, and the ability to finish the job faster.

5. Optional & Recommended • The one thing lacking on the Mac version is the button in the Review section to check Spelling and Grammar. This is found on the Windows version, the Mac version only has it in the Tools section. • You can change that. • Right click (Control + click) on the grey Standard toolbar. • Click on Customize Toolbars.

6. Add Some Tools. • On the pop up box that appears, click on Tools on the left window labeled Categories. • Click and drag the Spelling and Grammar icon in the Commands window to the grey Standard Toolbar. • Click okay at the bottom of the box.

7. Finished! • Congratulations, you have just completed your first customization of a toolbar. • You’ve also made it easy for you to find the Spelling and Grammar check feature on Word. • If you decide you don’t want it there anymore, right click again on the toolbar and click Reset Toolbars. This will remove any of the icons you’ve added.

8. Ribbons Home Layout Document Elements Tables Charts SmartArt Review Click on the boxes above to take you to the Ribbon you would like to explore!

9. There’s No Place Like Home. • The Home tab contains the most used control features for a Word document. • These feature color themes for your document, paragraph and font settings. This includes the conversion of text to WordArt, which will be covered later.

10. Font • On the far left side of the Home ribbon is Font. If you’ve used Word before, this controls just about anything and everything about how the letters look on the page. • The neon blue A on the bottom right? That is where you can now highlight text and turn it into WordArt! You no longer need to type into a separate box, and has been re-named Text Effects.

11. Paragraph • The Paragraph box covers how the text appears in the paragraph, including bullets and numbers, indenting, columns, alignment, spacing between the lines, borders and sorting for lists.

12. We Are Styling Now! • Text Styles is where you can customize how you want the text to appear, specifically the Headings and Body of the document. • Look at the Help pages to find out how to create your own customized Text Style!

13. Things Are Taking Shape Now! • The Insert section of the Home ribbon is just that – you now have the ability to quickly add what you want to the document. • The little triangles pointing down means there are more options than the basic. Be sure to check them out!

14. What Theme Am I Today? • When you want to go beyond the ordinary black text, why not add a little color? • By selecting a theme, the specific range a colors you want to use the most in your document are now right at your fingertips. Ribbons

15. Layout

16. It’s A Setup! • Well, not exactly. • Page Setup allows you to set the orientation, page size and add Page and Section breaks to the document.

17. Margins = Boundaries • The Margins section allows for you to change the default settings for this particular document. • If you would like to change it permanently, follow the instructions on the next slide.

18. Permanent Margins • To make permanent changes to your margin settings, click on Format in the top menu line, click on Document. • The box on the right will pop up. Change your margin settings and click Default on the bottom left, then OK.

19. Details • Sometimes it’s the necessary details, depending on your project. • You can change the direction of your text (you can no longer stack the text, however, only PowerPoint does that now), add columns to the document, add line numbers and turn on the hyphenation of words in the document.

20. Add A Little Spice… • When you want to add color and borders to the document, this is where you go. • As an FYI, the borders on the Home ribbon handles borders around specific paragraphs.

21. Snap To It! • When adding and formatting pictures and other objects within a document, the objects can align with a grid or other objects. • If you wish to see the gridlines, you can also turn that feature on. Ribbons

22. Document Elements

23. Insert Pages / Table of Contents • The Insert Pages section contains one common element – the Page/Section Break. It also, however has an added Cover Page feature. • The Table of Contents is for you to indicate how you want your table of contents formatted.

24. Header And Footer • The Header and Footer sections are more user friendly, and much easier to find now!

25. Citations • This is a wonderful feature, long hidden in Word that allows you to add a Footnote or Endnote reference to an area you want to include the source information on. • Once you click one, the other is greyed out. Use the Undo button on your toolbar if you want to change it.

26. References • D you need a little help formatting the source material, or want to add a bibliography to the end of your document? This is the place to go!

27. Text Elements • Text elements allows you to add a Text Box or WordArt. It’s no different than the Home ribbon, this simply allows you to skip moving to the Home ribbon for these functions. Ribbons

28. Tables

29. Table Options • In the Tables ribbon, you have most of what you need in order to create a table according to what you need. • The first step is with the New button in Table Options. Use this to select how many columns and rows you want for your table. Don’t worry, you can change it later, but this is where you start.

30. Table Styles • This area lights up once you have created the rows and columns as mentioned previously. This allows you to change the look of the table. The first on the far left is the default you start off with. Try different styles to see what works for you.

31. Draw Borders • Once you have selected your style, you can add borders, and the type of border, you would like, and select which “cells” you would like to use. Ribbons

32. Charts

33. Insert Chart • Charts allow you to give numbers relevance and meaning. What type of message you want your numbers to give, will help you to determine which type of chart you want to use.

34. Data • Charts require data. This can come from an Excel spreadsheet. • Once you have selected the spreadsheet, you can then specify which data you want to refer to in the chart.

35. Quick Layouts • This area gives you some choices for quick layouts, dependent upon what type of chart you have selected to make. This area changes if you are creating a line or pie chart.

36. Chart Styles • Chart styles allows you to select the appearance of the elements in the chart. What color do you want the bars? Do you want 2D or 3D bars? Ribbons

37. Smart Art

38. Insert Graphic • SmartArt is used to illustrate something using graphics. It can be an organizational chart, a process, even a grocery list. The previous example showed the life cycle of a bird.

39. Edit Smart Art • Within the SmartArt, you have shapes giving the illustrations. How do you want those shapes to look, and how do you want the chart to work? This is where you can do some of the editing.

40. SmartArt Graphic Styles • This area becomes active when you have created your graphic, and allows you to pick specific features, such as 2D vs. 3D for your graphics. • Sometimes this is a good idea, but sometimes it can become a distraction. Sometimes less can be better.

41. Reset Graphic • If you would like to reset your graphic to the default settings, click on this button. Ribbons

42. Review

43. Comments • The Review section is for making changes, tracking changes as well as being able to share your work with others and receive their feedback. • The comments allows you to look at someone’s work and add comments to a word or paragraph you have already highlighted.

44. Tracking • When you want to track the changes being made on a document, you can turn this on to see what others have done. If you are working on a document as a group, this is where this is helpful, to see what others have added, changed or deleted.

45. Changes • This gives you the opportunity to accept, reject and move from change to change on a paper. • This also contains the Review Pane, which will be covered next.

46. Review Pane • The Review Pane has a number of features in it to assist you with your paper, depending on what type of paper it is. • Keep in mind, Word is used for a variety of reasons, from a simple story to long papers for college students.

47. Thumbnail Pane • The four tabs at the top give you different information. • Tab 1: Thumbnails Pane. This is to find a page quickly, to see how many sections you have. • Tab 2: The Document Map is for a document that has many headings, and allows you to find a specific place quickly.

48. List of Changes • This page gives you the breakdown of what changes have been made and directs you to the pages where the changes can be found.

49. Find & Replace • If, while editing, you decide to change the name of a character or place. This is how you can make those changes without having to manually go through every page of the document.

50. Share • This feature allows you to quickly email the document or send it via instant message to someone online.