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CONSTITUTIONS AND PROTOCOL

CONSTITUTIONS AND PROTOCOL. “WHERE THERE IS NO LAW, BUT EVERY MAN DOES WHAT IS RIGHT IN HIS OWN EYES, THERE IS THE LEAST OF REAL LIBERTY” Henry M Robert. Why do we need a Constitution?.

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CONSTITUTIONS AND PROTOCOL

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  1. CONSTITUTIONS AND PROTOCOL

  2. “WHERE THERE IS NO LAW, BUT EVERY MAN DOES WHAT IS RIGHT IN HIS OWN EYES, THERE IS THE LEAST OF REAL LIBERTY” Henry M Robert

  3. Why do we need a Constitution? The reason we need our constitution is to maintain the integrity of what our founding fathers intended this Association to be. Without our constitution our Association would be in great chaos

  4. What Constitutions are applicable to us? Lions Clubs International Constitution Multiple District Constitution District Constitution Standard Club Constitution

  5. What are Robert’s Rules of Order?

  6. What is Protocol? pro-to-col  (n) • The forms of ceremony and etiquette observed by diplomats and heads of state • A code of correct conduct “It’s nice to be important but more important to be nice”

  7. Why Observe Protocol? Protocol helps guide us through a variety of situations Observing protocol and etiquette shows respect and conveys a sense of order Protocol is not snobbish or “Putting on the Ritz”

  8. Meeting Protocol When a Lions Dignitary attends a club / zone / district meeting: • Introduction • Agenda – the most senior visiting Lion always speaks last. (The only point after the Address is Tailtwisting) • Seating – the most senior visiting Lion sits on the Club President / ZC / DG’s right. • Send a copy of Agenda to visitors beforehand • Timekeeping

  9. Club Meeting Agenda Example • Call to Order • Welcome & Introduction of Guests • Lions Pledge / Creed / Ethics • Attendance, apologies, confirmation of quorum • Confirmation of previous minutes & matters arising • President, Secretary & Treasurer Reports • Portfolio Reports : Service & Fundraising Activities • Any Other Business • District Chairperson’s Address • Zone Chairperson’s Address • District Governor’s Address • Tail Twisting • Closure

  10. General • RSVP “RépondezS'ilVousPlaît“ = "please respond" • Correct spelling shows you took the time • Name badges • Advise guests what to expect

  11. After the Meeting • Entertain, don’t abandon • Avoid monopolizing • Refreshments • Remember the DG / Guests travel vast distances and spend much time on the road. Feed them after your meeting.

  12. E-Mail Etiquette Tips • Forwarding mails • Don’t forget to delete disclaimers • Reply vs Reply to All • To : CC: BCC: • Capital letters – WHY ARE YOU SHOUTING AT ME? • Email petitions • Spell check • www.snopes.com www.hoax-slayer.com

  13. Dress Code • Appropriate dress for respective functions • Meetings - whatever works for your Club • Formal (black tie) Dinners – when specified • Semi Formal (Collar and Tie) Functions – men no longer wear suits and jackets as business wear • Smart Casual (Golf Shirt) Functions • Take into account the needs of the younger set • Comfort – we do live in Africa!

  14. Official Protocol Policy of L C I • Lions shall be recognised in the following order: • International President • Immediate Past International President • International Vice Presidents (according to rank) • Past International Presidents • International Directors • Past International Directors • Chairperson, Council of Governors • District Governors • Past Council Chairperson • Immediate Past District Governor • 1st Vice District Governor • 2nd Vice District Governor • Past District Governors • Multiple District Secretary • Multiple District Treasurer • District Secretary • District Treasurer • Region Chairperson • Zone Chairperson • District Chairperson and GMT / GLT Coordinators • Club Presidents • Immediate Past Club Presidents • Club Secretaries • Club Treasurers • Past Club Presidents • (updated: May 2013)

  15. Conclusion • General Discussion

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