Introduction: The Performance Management System Process

1. To exit this tutorial, click the button in the upper right corner of your web browser Introduction:The Performance Management System Process Performance Management System Tutorial for Employees Estimated Completion Time: 5 minutes Begin the tutorial Navigation instructions

2. HR sets up initial performance record in HRMN Supervisor creates & certifies performance plan on Manager Self-Service Employee reviews & certifies performance plan on Employee Self-Service Supervisor completes & certifies performance review on Manger Self-Service Employee reviews & certifies performance review on Employee Self-Service Performance review accessible to appointing authority & HR New performance rating period begins The Performance Management System Process These are the main steps to be completed in the Performance Management System Process Each step has sub-steps to be completed by the HR office, the supervisor, the employee, or the Appointing Authority and HR We will go through each step in the next few slides Click the Next button Back Next

3. HR sets up initial performance record in HRMN Supervisor creates & certifies performance plan on Manager Self-Service Employee reviews & certifies performance plan on Employee Self-Service Supervisor completes & certifies performance review on Manger Self-Service Employee reviews & certifies performance review on Employee Self-Service Performance review accessible to appointing authority & HR New performance rating period begins The Performance Management System Process HR sets up initial performance record in HRMN Email notification is sent to employee’s supervisor The HR office sets up the initial performance rating period and review type in HRMN upon the hiring of a new employee or applicable job change of a current employee An email is generated by the system when the record is complete. It is sent to the supervisor that is identified for the employee in the HRMN system If the supervisor does not have a valid email address the system will forward email notifications to their agency’s HR office Click the Next button Back Next

4. Email notification is received by supervisor HR sets up initial performance record in HRMN Supervisor creates performance plan on Manager Self-Service Supervisor creates & certifies performance plan on Manager Self-Service Supervisor & employee discuss the performance plan Employee reviews & certifies performance plan on Employee Self-Service Supervisor certifies performance plan Email notification is sent to employee Supervisor completes & certifies performance review on Manger Self-Service Employee certifies performance plan on Employee Self-Service Employee reviews & certifies performance review on Employee Self-Service Email notification is sent to supervisor Performance review accessible to appointing authority & HR Performance plan is complete New performance rating period begins The Performance Management System Process The supervisor creates and certifies a performance plan for their employees using Manager Self-Service The employee reviews and certifies their performance plan using Employee Self-Service Click the Next button Back Next

5. Email notification is received by supervisor HR sets up initial performance record in HRMN Supervisor completes performance review on Manager Self-Service Supervisor creates & certifies performance plan on Manager Self-Service Supervisor & employee discuss the performance review Employee reviews & certifies performance plan on Employee Self-Service Supervisor certifies performance review Email notification is sent to employee Supervisor completes & certifies performance review on Manger Self-Service Employee certifies performance review on Employee Self-Service Employee reviews & certifies performance review on Employee Self-Service Email notification is sent to supervisor Performance review accessible to appointing authority & HR Performance review is complete New performance rating period begins The Performance Management System Process The system automatically sends an email to the supervisor 28 days prior to the due date of a performance review The supervisor completes and certifies their employee’s performance review using Manager Self-Service The employee reviews and certifies their performance review using Employee Self-Service Click the Next button Back Next

6. HR sets up initial performance record in HRMN Supervisor creates & certifies performance plan on Manager Self-Service Employee reviews & certifies performance plan on Employee Self-Service Supervisor completes & certifies performance review on Manger Self-Service Employee reviews & certifies performance review on Employee Self-Service Performance review accessible to appointing authority & HR New performance rating period begins The Performance Management System Process Email notification is received by supervisor Supervisor completes the performance review on manager Self-Service Supervisor certifies performance review Unsatisfactory overall rating suspends the automated process. Goes to HR If the performance review has an Overall Unsatisfactory rating the performance process will be suspended in the system and must be handled in conjunction with the agency’s HR office. Click the Next button Back Next

7. HR sets up initial performance record in HRMN Supervisor creates & certifies performance plan on Manager Self-Service Employee reviews & certifies performance plan on Employee Self-Service Supervisor completes & certifies performance review on Manger Self-Service Employee reviews & certifies performance review on Employee Self-Service Performance review accessible to appointing authority & HR New performance rating period begins The Performance Management System Process Completed performance review may be reviewed by the Appointing Authority The Appointing Authority is usually someone from the agency’s HR office Appointing Authority certifies the review Approval process is complete This process is required for all probationary reviews, or if the performance review has an overall Needs Improvement or Unsatisfactory rating. Click the Next button Back Next

8. HR sets up initial performance record in HRMN Supervisor creates & certifies performance plan on Manager Self-Service Employee reviews & certifies performance plan on Employee Self-Service Supervisor completes & certifies performance review on Manger Self-Service Employee reviews & certifies performance review on Employee Self-Service Performance review accessible to appointing authority & HR New performance rating period begins The Performance Management System Process When the process is complete the system automatically generates a new performance rating period and the process begins again Click the Next button Back Next

9. To exit this section, click the button in the upper right corner of your web browser The Performance Management System Process • This concludes the Introduction section of the Performance Management System Tutorial for Managers • If you have any questions on this section please contact your agency’s Human Resources Office Back Next

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