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NCCCS Phase 2b Conversion Meeting

NCCCS Phase 2b Conversion Meeting. Conversions. What takes place during a conversion ? Create an extract data file on the IIPS system (SCP-2512) FTP the extract file to the Colleague box Create an intermediate file on Colleague box (STII) Intermediate file is imported into Colleague (ITCI).

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NCCCS Phase 2b Conversion Meeting

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  1. NCCCS Phase 2b Conversion Meeting

  2. Conversions What takes place during a conversion? • Create an extract data file on the IIPS system (SCP-2512) • FTP the extract file to the Colleague box • Create an intermediate file on Colleague box (STII) • Intermediate file is imported into Colleague (ITCI)

  3. Colleague Accounts Colconv • Used to run a small data sample on each conversion • Main purpose of this account is to verify the conversion is setup correctly prior to running in Coltest or Collive

  4. Colleague Accounts Coltest • Used to run a subset of data that will be used in testing and training • Errors identified during conversions will allow data cleanup in preparation for later conversion into Collive

  5. Colleague Accounts Collive • All conversions will be run in their entirety • Additional errors corrected

  6. STII (Source to Intermediate Import) • STII checks data (translate tables, Valcodes, Codefiles) to determine if it is clean and ready for converting and/or importing into Colleague • If clean, STII places the places data into an intermediate database (i.e. holding area) • STII can be run in non-update and update mode • Errors generated involving data are most often best corrected in legacy (IIPS)

  7. ITCI (Intermediate to Colleague Import) • ITCI takes data from intermediate file, performs additional checks, and imports into Colleague • ITCI can be run in non-update and update mode • Additional errors could be generated in update mode that were not seen in non-update mode (as records are imported)

  8. Custom Conversions • HST-POS (Historical Academic Programs) • XNCP (Additional Demographics) • HRD (Human Resource Development) • Hold (Student Holds/Restrictions) • LEIS(Literacy Education Information System) • SBC (Small Business Center)

  9. 17 Student Conversions (Includes Custom) • HST-POS – Historical Programs of Study • LCC – Local Courses • STU_DEM – Student Demographics • XNCP – Additional (NC) demographics • STU – Primary academic program • PGM – Additional academic programs • TST – Test scores • STA – Student’s advisors

  10. 17 Student Conversions (cont.) • IIA1 – High schools attended • IIA2 – Other colleges attended • IIA3 – Home institution credentials • SBC - Small Business Center • HRD – Human Resources Development • ARI – Student account balances • Hold – Student holds/restrictions • LEIS – Literacy Education Info. Sys. • STC – Student Transcripts

  11. Coltest Timeline • April, 2005 – November, 2005 • Coltest conversions scheduled to benefit and enhance user training and testing requirements • Coltest conversions help identify data cleanup necessary on legacy system prior to converting into Collive account

  12. Collive Timeline • December, 2005 – June, 2006 • Conversions scheduled to support go-live dates

  13. Support • Weekly conversion calls • SO Help Desk • Extract creation for each conversion is menu driven on IIPS • Each Colleague conversion has separate documentation

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