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Commissioning FOR YOUTH

Commissioning FOR YOUTH. 23 June 2014 Tri-borough Sharon Cohen. Aims To improve understanding of commissioning models across London; To improve understanding of what tendering means for organisations Objectives Provide an overview of the current commissioning landscape across London

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Commissioning FOR YOUTH

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  1. Engage London Commissioning FOR YOUTH 23 June 2014 Tri-borough Sharon Cohen

  2. Engage London Aims • To improve understanding of commissioning models across London; • To improve understanding of what tendering means for organisations Objectives • Provide an overview of the current commissioning landscape across London • To develop a framework around effective business planning for your organisation • To have an increased knowledge of the policy context for children’s services • To review further support and development needs around leadership and governance

  3. Engage London Key Findings • The picture across London is very varied • Party politics appear to make a difference • A very wide range of service delivery models • A budget reduction context • Greater emphasis on outcomes and impact • Demand for significant, evidenced young people’s involvement at all levels • VCS groups finding it harder to obtain funding • Many VCS groups (especially smaller groups) not prepared for tendering

  4. Engage London Key messages for the VCS • Local engagement and representation • Working across borough boundaries • Collaboration • Diversification of funding • Commissioning processes • Due diligence and PQQ process • Skills and capacity • Contracts • TUPE • Young people’s engagement

  5. Engage London Due Diligence • Due diligence is the process of systematically checking an organisation to make sure they are suitable to contract, and can include checking that it … • Is properly constituted • Has adequate insurance • Is financially sound

  6. Engage London PQQ Pre Qualification Questionnaire Ensuring that an organisation meets the minimum standards to deliver the work In pairs – make a list of what documents you think you may be required to produce for a PQQ Remember – if you don’t meet the PQQ, you don’t get invited to tender

  7. Engage London Tri-Borough – timescales • RBKC new contracts from April 2015 • H&F contracts run to April 2015 – re-commission from then • Westminster – decision to be taken after local elections; contract to October 2015 • Timescales often slip – the borough can make that decision BUT don’t assume it will – you might get caught out unprepared!

  8. Engage London The CommissioningCycle: commissioning, procurement, tendering & contracting Commissioning describes the whole process of mapping, planning, delivery and evaluation of services for a local area. A commissioner is anyone undertaking this whole process

  9. The ‘common’ tender process

  10. Engage London RBKC– Indicative timescales • June-July stakeholder events (young people) • 5th July Launch event (stakeholders- providers). At this event timescales will be confirmed. • July  Specification complete (incorporating above) • September 2014  Invitation to tender • October 2014 tender submission deadline • Nov 2014 evaluation phase • Jan-March 2015 mobilisation period

  11. Engage London Tri-Borough – What they want • To commission against the outcomes framework • Organisations with good community links • To rationalise contracts – looking for local consortia • To work with stakeholders (providers and young people) to develop the outcomes

  12. Engage London Tri-Borough – tendering • If the providers do not evidence BOTH an understanding of the outcomes and how they can meet the outcomes they will not be funded • A statement “This service will increase attainments at school” is not evidence! • Tri-borough feedback – evidence is not coming through in bids – those that evidence outcomes get the contracts!! They want to see evidence and examples

  13. Engage London Contracts • Read the contract carefully • Ask questions about anything you don’t understand or need clarified • Identify the legal responsibilities you take on if you sign the contract • Is another organisation undertaking this work now? If so does TUPE apply? • Are any transferring staff on different terms and conditions? • How long is the contract for? Are you liable for redundancies at the end of it? What will this cost you?

  14. Engage London Useful Resources How to evidence outcomes:- http://www.ces-vol.org.uk/NR/rdonlyres/CBB9D16E-8981-4170-8F5F-B2E649B995DB/0/managingyourprojectanditsoutcomes.pdf Successful tendering guide:- http://secure.investni.com/static/library/invest-ni/documents/tendering-guide-the-tender-process.pdf Quality Assurance:- www.qmsuk.com

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