By Neha Sharma Assistant Professor

1. By Neha Sharma Assistant Professor

2. Agenda • Meaning • Where can I use Public Speaking? • Benefits of Public Speaking • Types of Public Speaking • Guidelines for effective Public Speaking • Role of Non-Verbal Communication in Public Speaking • Tips for preparing a good Public Speech • Skills for Public Speaking • Barriers to effective Public Speaking • Conclusion

3. Meaning of Public Speaking • Public speaking is speaking to a group of people in a structured and deliberate manner intended to inform, influence, or entertain the listeners. • The purpose of public speaking can range from simply transmitting information, to motivating people to act or simply telling a story.

4. Where Can I Use Public Speaking? • Seminar in Schools and colleges • Chief guest’s speech in any function • Presentation in office • Speech in any social gathering • Thanksgiving in any function • Motivational speech as a leader • Networking with new people in a business and social context. • Politician vote campaign

5. Benefits of Public Speaking • Building confidence • Building professional credibility • Networking • Fine-tune your verbal and non-verbal communication skills • Increase your comfort level with people in social situations. • Establish trust and respect from others with greater ease. • It is an effective platform for spreading revolutionary ideas • Improve critical thinking skills • It is a great way to showcase your talent, skills and abilities. • Developing leadership skills

6. Types of Public Speaking There are three important types of public speaking • Informative • Persuasive • Ceremonial

7. Informative Public Speaking When a person gives a speech before an audience to impart information on a particular topic or issue, it is said to be an informative speech. Business presentations, seminars in colleges, class presentations in schools are some examples of informative speeches.

8. Persuasive Public Speaking Persuasive speeches are those where one tries to persuade or convince a group of people. These speeches aim to influence and change the opinions of the audience. Persuasive speeches are most commonly used by sales and marketing people to attract the interest of potential clients in their products.

9. Ceremonial Public Speaking Ceremonial speeches are usually given on occasions like weddings, funerals, graduation parties, retirement parties, etc. The most important factor to make these speeches effective is to add a personal touch to it. One gives these speeches for people one knows, and it would be great if one can bring in stories and incidents about the respective person. The speech can be humorous, touching, or emotional, as per the occasion and the mood.

10. Guidelines To Effective Public Speaking

11. Know Your Audience knowing your audience makes the experience easier. Knowing as much as you can about their knowledge, their age, the number of people you will be speaking to. If you get some idea of their expectations from the speech , then that will help you to prepare in a more effective way.

12. Choose A Proper Topic Itsalways good to choose the topic wisely. Consider the occasion, consider the audience’s level of knowledge about the topic, consider your purpose and consider whether the audience would be interested in the topic.

13. Do Enough Research Over The Topic The better prepared you are for your speech or lecture the better the speech will be. It is better to be over prepared than under. Write everything down that you wanted to say, including jokes and examples.

14. Be Prepared For All The Possible Questions Be prepared that any holes in your research will be noticed and questioned by someone in the audience. Never assume “no one will notice” or “no one will ask about that”. Always assume someone may ask. Try and think of all the questions you could be asked and make sure that you have an answer.

15. Time It From The Beginning Till End Timings – You will be given a time for your speech, sometime these are flexible (between 10-15 minutes for example) which is good, as going overtime is bad manners. You cannot rush your speech to finish as this will affect your delivery and you do not want to be stopped before the end.

16. Prepare A Note For Yourself There is nothing wrong in holding a piece of paper while you present. It’s always good to have a personal note so that your mind will not go blank. However, always read your notes before you arrive at the venue so that it is fresh in your mind which will eliminate your total reliance on notes.

17. Choose A Proper Attire Always strive to look presentable through good grooming/hygiene and have an overall tidy appearance. Wear clothing that is appropriate for the occasion, topic and audience.

18. Audio-Visual Aids In case you plan to use any audio-visual aids, take few minutes to check the functionalities before you start delivering the speech. Arrive early to the venue so that it will be convenient for you to do the same.

19. Deliver With Confidence Concentrate on the message not the medium. Focus your attention away from your own anxieties and concentrate on your message and your audience. Don’t apologise for any nervousness or any problem – the audience probably never noticed it.

20. Give Enough Time For Questions Allocate necessary time for audience to question you Don’t be too defensive when you face questions that you did not anticipate. Handle all the questions in a relaxed and effective manner.

21. Practice Practice and Practice Now when you are prepared with a wonderful speech and you have also timed it, it’s time to practice and rehearse it as many times as possible. More the rehearsal time, better the delivery of speech will be.

22. Thank The Audience Prepare and practice how you will conclude. Ending your presentation strongly will improve the effectiveness of your speech and clearly signal to the audience that you are done with your speech. And….. Don’t forget to say THANK YOU ALL!

23. Role of Non-Verbal Communication in Public Speaking

25. Pause And Stress As punctuations are for written communication, so as pause and stress for verbal communication. Use pause whenever required and stress on important key words.

26. Postures Remember you are the centre of attraction. Be active and stand upright, do not slouch or do not lean on a wall or any other support.

27. Appearance Be Clean! Be Smart! • Avoid unusual or improper dresses. • Get to know the dress code properly • Wear a neat shirt and trouser • Take care of everything from your hair to shoes.

28. Head Movements Nod your head whenever required and only when required

29. Eye Movement Maintain proper eye contact with the audience. Look at the audience right in the eye , cover all of the audience and do not miss anyone.

30. Facial Expression Your expression conveys a lot more than your words. Try to maintain proper facial expression, preferably neutral and smile whenever required.

31. Body Contact Let your handshake be a greater bond than any written contract. Its always good to have a normal firm handshake, too firm means aggressive and if you are not holding it firm enough , it means you are weak.

32. Tips For Preparing a Good Public Speech

33. Outline of Public Speech • Planning & Preparation • Structure of the presentation • Visual aids and slides • Practice and Delivery

34. Planning And Preparation • Purpose -why and what? • Audience –who and where? • Know your subject • Develop a theme • List the key concepts and points to convey • Begin to think about ways of illustrating the key points

35. Structure the Presentation • Opening – Tell them what you are going to tell them • Body – Tell them • Summary – Tell them what you told them

36. Structure - Opening • Need a strong and powerful beginning • Few seconds to convince audience: –I will not waste your time –I am well organized –I know who you are –I know my subject • Introduce problem to be addressed and context • State purpose, scope and main message • Give outline of presentation

37. Structure – Main Body • Make a story board • Break up with each section making a key point • Present incrementally, concisely and in logical order • Illustrate with clear examples and visual aids

38. Structure - Closing • Must have a clear end to talk • Brief and simple summary of main points • Reinforce the main message • Put in context of the “big picture”

39. Visual Aids And Slides • Header –headline for main point • Body -one point, keep it simple -don’t overcrowd with bullets and details • Illustrate with images and animations to explain difficult points and generate interest. • Choose appropriate font size and type along with good colour combination.

40. Practice And Delivery • Talk and interact with the audience . Don’t read • Don’t loose audience attention • Summarize the key points at regular intervals. • Be well-prepared: –Rehearse with friends –Make sure presentation is well structured –Arrive and set up early • During presentation: –Memorize opening –Smile, breath deeply, slow down and pause Rehearse, Rehearse& Rehearse

41. Skills for Public Speaking

42. Skills for Public Speaking • Audience centred approach • Logical sequence • Natural Voice • Humour • Presentation skills • Using appropriate body language • Clear pronunciation • Emphasizing on important topic • Communication skills • Plan appropriately • Practice and rehearse

43. Barriers to Effective Public Speaking

44. Barriers to Effective Public Speaking • Fear & Anxiety • Self – Limiting Beliefs • Lacking Experience • Lack of knowledge about the topic to be delivered • Lack of knowledge about the audience • Improper dress code • Improper time management • Inadequate audio-visual aid’s support • Lack of practice