Career & College: Ready, Set, Go! NC’s Race to the Top (RttT) Initiative

1. Career & College: Ready, Set, Go!NC’s Race to the Top (RttT) Initiative 2011-12 LEA/Charter Detailed Scope of Work Planning & Technical Assistance June 2011

2. Overview Reiterate General RttT Requirements & Process for LEAs/Charters Review Budget Process Explain Monitoring Process Provide Selected State Initiative Updates Address LEA/Charter Questions Key Take Away = Know how to move forward with your RttT plan!

3. General RttT Requirements • Detailed Scopes of Work (DSWs) must address all RttT Required Activities • Same process as last year…but with more time for support and modification (as needed) • Regional Lead or Charter Consultant your point of contact /primary support • Monitor (look back) & Plan (look ahead) • Both due August 3

4. 2011-12 DSW Submission Timeline Feb 10, 2011 March & April June 1-27 August 3 - 11 August 12-22 Sept. 1 • DPI Finance Informational Webinars (2) • Requirements for submission of budget and detailed plans • DPI Informational Webinars • focused on • RttT State Initiatives • LEAs & Charters • Review Requirements for Local RttT Plans • Provide LEAs/Charters with greater detail regarding State Plan (by Initiative) • Regional Support & Planning Meetings • LEAs & Charters • Review Informational Webinar Info • Review Approval process • Review Monitoring Plan • Support Updated local DSWs • Support Implementation All Local Plans submitted to DPI All Plans reviewed by DPI • DPI staff follow up with LEAs/Charters to resolve any outstanding issues All Plans Final (posted to RttT Website) Our Goal: All DSWs approved, All deliverables completed

5. RttT Budget Process Philip PriceChief Finance Officer 5

6. RttT - End 12/23/2014 PRCs: 156 RACE TO THE TOP 157 RTTT - REGIONAL LEADERSHIP ACADEMIES 158 RTTT - RECRUITMENT INCENTIVE, LOW ACHIEVE SCHOOLS

7. Submission Issues- ALL 2010-11 budgets must be approved by June 17th Funds cannot be expended against RttT funds unless a budget has been submitted & approved in BUD Still LEAs/Charters who do not have an approved RttT budget for 2010-11 Still LEAs/Charters that have been rejected but have not submitted an amendment 7 LEAs/Charters that have yet to submit, and 35 requiring revision Check BUD for the approval status If you need help getting your budget approved, contact Samiel.fuller@dpi.nc.gov or Chris.pond@dpi.nc.gov

8. RttT FY 2011-12 Budgets • FY 2011-12 budgets must be submitted and approved prior to expending July 1, 2011 • 103 LEAs/ Charters that have yet to submit, and 6 requiring revision • Check BUD for your approval status • Also check BUD after DPI closeout is complete for adjustments to Estimated Carryover, and adjust budgets accordingly

9. Allowable Expenditures • RttT currently operating on an open chart of accounts • Most expenditures allowable, provided they have been approved in DSW • Indirect costs: • Not permitted with contracted services (Object Code 311) or with Capital Outlay expenditures (Object Code 5xx) • The total of the line item and its respective indirect cost should equal the Budget for that respective activity.

10. Detailed Scopes of Work • Budgets submitted to BUD must match the DSW, for both activity and fiscal year • Changes to the DSW require an amendment • You must enter Budgets and Amendments in BUD - and send us an email indicating effective year

11. Budget Submission Process • When submitting a Budget to BUD, also send an email to the Race to the Top email address, Debby Jackson, and Chris Pond: racetothetop@dpi.nc.gov , debby.jackson@dpi.nc.gov , and chris.pond@dpi.nc.gov • Include whether BUD ties to original or amended DSW; if amended, attach amended DSW to the email • Detailed Submission Guidelines in the Finance Officers Newsletter:http://www.ncpublicschools.org/docs/fbs/resources/newsletters/fonews/2011fonews.pdf

12. Procurementwww.ncrecovery.gov/Compliance/OERIDirectives.aspx • OERI Directives 3, 3a, and 3b outline the provisions and requirements for purchases using ARRA and RttT funds • Use the Contracting Checklist to ensure compliance; www.ncpublicschools.org/fbs/arra/allotments/; under notes • Splitting Purchases to avoid seeking proper competition for a contract purchase is prohibited

13. Debarment List State agencies are to check the State and Federal Debarment Lists to ensure debarred contractors are not used If you have questions or concerns, please contact Stephanie English at stephanie.english@dpi.nc.gov or (919) 807-3686

14. Sole Source It is recommended that purchases using recovery funds go through the bid process RttT Technology Sole Source Guidance http://it.ncwiseowl.org/blog/One.aspx?portalId=11753536

15. Whistle Blower • OERI directives 5 and 6 provide guidance for reporting Allegations of Fraud, Waste and Abuse of ARRA funds • It is also requires Posting of Whistle Blower rights and Remedies • Physical posters are to be posted in a visible place in LEA/Charter school buildings • We also recommend posting a link on the LEA/Charters Website that leads to the state or the Federal Whistle Blower websites

16. Whistle Blower Links • http://www.dpi.state.nc.us/internalaudit/fraud/ • https://www.ncrecovery.gov/reportFraud/reportFraud.aspx • US Education Department Office of Inspector General Hotline 1-800-MIS-USED

17. Notification Chart on DPI website, includes CFDA numbers for all ARRA programs allotted through DPI, along with PRC number, and Federal Award Number http://www.ncpublicschools.org/fbs/arra/allotments/

18. Monitoring Process Lou FabrizioFederal Liaison

19. RttT Program Monitoring Required by RttT – draft plan approved by USED LEAs/Charters will submit “Progress Report” for 2010-11 school year to NCDPI by August 3, 2011 Bottom line: Did you do what you said you were going to do in your state-approved DSW? Results determine which LEAs/Charters will receive follow up (virtual desk-side reviews or on-site monitoring visits by DPI team)

20. Essential Standards/Common CoreAngela QuickDeputy Chief Academic Officer 20

21. Accessing “Call for Change” Module: https://center.ncsu.edu/nc/ RELEASED AFTER JUNE 3

23. The Call for Change Explains why North Carolina adopted new rigorous standards Explains the need for change and how this change evolved with major initiatives

24. 2011 Common Core State Standards and NC Essential Standards Summer Institutes for LEA/School PD Leadership Teams

25. Standards College and career-ready standards.A new set of academic standards benchmarked against the best nationaland international expectations. The goalis to set fewer, clearer and higher standards that, when achieved, ensure a student is ready for post-secondary education and work. Standards include Common Core in ELA and Math and NC Essential Standards in all other subjects. Curricular support resources will be developed to support the transition. B3 RttT

26. Educator Development Lynne JohnsonDirector, Educator Recruitment & Development Maria Pitre-Martin Director, K-12 Curriculum & Instruction 26

27. Tools and training, blending online and face-to-face learning experiences to help educators increase effectiveness and transition to new standards and assessments. Included are the creation of instructional toolkits, NC Falcon formative assessment training modules, new standards roll-out, using data to make decisions and Response to Instruction. Professional Development D5 RttT

28. Agenda- Summer Institutes

29. Additional Modules June 24 July 6 July 19 Fall

30. Coaching Structure LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead Key Partners RESA Director Kenan Fellow DPI Instructional Technology Coach RttT Professional Development Lead Regional Education Facilitator(Teacheron Loan) LEA PD Lead LEA PD Lead Regional Lead DPI Curriculum Staff LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead LEA PD Lead

31. Additional Support • wikis • chats • forums • blogs

32. 2011-12 NCDPI Professional Development Schedule JUN-JULY FEB-MAR 2012 AUGUST 2011 SEPT-NOV DEC-JAN APR-JUNE • Year End LEA/Charter School Diagnostic Needs Assessments • RESA Teacher Effectiveness Feedback Group Sessions • RESA DSW Meetings with NCDPI RttT Leadership Team • Customized feedback/support sessions for PD Leader Teams • IHE Trainings (CC and ES) • RESA Teacher Effectiveness Feedback Group Sessions • RESA PD Leader Team Trainings • RESA DSW Meetings with NCDPI RttT Leadership Team • DPI Consultant Trainings • IHE Trainings (CC and ES) • Initial Support for PD Leader Teams • Follow Up Sessions from Summer Institutes • Utilization of support from Regional PD Leaders • Mid Year LEA/Charter School Diagnostic Needs Assessments • RESA PD Leader Team Trainings • RESA Teacher Effectiveness Feedback Group Sessions • RESA PD Leader Team Trainings • DPI Consultant Trainings Summer Institutes (selected locations) This is the yearly cycle schedule; content will change

33. Guskey’s Framework: Five Levels Level 1: Reaction to Learning Experience Level 2: Demonstration of Learning Level 4: Evolved Practices and Behaviors on Site Level 5: New Leader and Student Outcomes The Work Level 3: Organizational Support (Behaviors, Practices, Policies) Adapted from Guskey, 2000, pp. 79-81

34. Impact on Conditions for Teaching & Learning (Guskey Level 5A) • Impact on Student Performance (Guskey Level 5B) • Impact of Climate on Implementation (Guskey Level 3) • Action Plan Progress (Guskey Level 4) • Level of Use (Guskey Level 4) • Participant Reaction to Learning (Guskey Level 1) • Leadership Competency (Guskey Level 2) • Knowledge (Guskey Level 2) Evaluating Professional Development Immediately Following Participation 30 – 60 Days AfterParticipation 1-2 Years AfterParticipation

35. NC Education Cloud Ed ChaseNC Education Cloud 35

36. Cloud Plan Development Process LEA Webinars Industry Best Practices LEA Region Meetings LEA Working Groups LEA Site Interviews Gather Information Define Problem PlanDevelopment NC Education Cloud Proposed Plan

37. The RttT Technology Project Team Cloud Team DPI The Friday Institute Sammie Carter, Systems Architect James Robinson, Systems Architect Larry Creglow, Project Facilitator Lee Sartain, Policy Specialist Adam Levinson Peter Asmar MCNC Dave Furiness, Director CNE Steve Thorpe, Systems Analyst Program Director Phil Emer NCSU ITng Lab Cloud Services Ed Chase Instructional Tech Neill Kimrey NC ITS Bob Giannuzzi, Project Management Data Systems Julien AlHour PM Office Jerry Bunn NCVPS ChaninRivenbark, CTO Nathan Thanos, LMS Admin

38. Organization & Collaboration DPI Leadership Team NC State Board of Education & Governor’s Education Transformation Commission RttT Education Cloud Advisory Committee Program Director advises LEA Working Groups Project Management Application workload testing Identity and Access Management Site surveys and inventory RFP - vendor specifications Data Collection and Analysis E-rate and CIPA Planning & Design Consortium Buying

39. Process & Timeline Build work plan, gather resources…....Completed Conduct site interviews.….....Complete in August Conduct projects to inform Plan.......…11/1/2011 DRAFT plan……………………............ May/June 2011 Approved Plan………………............... Summer 2011 Build detailed implementation plans….....4Q2011 RFPs………………………………............3Q2011-2Q2012 Develop, Pilot, Deploy services...4Q2011-4Q2012 Migrate and operate………...........4Q2011-4Q2014 39

40. iSeries RFP Update • Goals: • Migrate 20 LEAs from local infrastructure to cloud hosted infrastructure in FY12 • Migrate all LEAs to cloud infrastructure in 3 years • Currently in final stages of awarding contract • Next Key Actions: • Negotiate & Award Contract • Identify 20 pilot LEAs • DPI & Pilot LEAs validate vendor migration, test, and schedule plans

41. New Managed Firewall &Content Filtering Services • Goals • Premise-based firewall solution • No cost solution to the LEA / Charter as part of the Connectivity Offering • Cloud-based content filtering/malware protection • Option 1 - Replacement of existing LEA/charter school solution • Option 2 – Complimentary service, e.g. enhanced malware protection or remote client filtering/malware protection

42. New Managed Firewall &Content Filtering Services • Key actions to date • E-Rate filed for bundled service offering (Internet access, firewall, content filtering/malware protection) • Laboratory testing for a filtering solution completed • Draft Detailed Service descriptions of Firewall and Content Filtering Service offerings have be sent out to the community. • Service interest survey has been sent out to the community • Key actions next • Conduct functional pilots in June/July • Conduct service pilots in July/August

43. Teacher Effectiveness Rebecca GarlandChief Academic Officer 43

44. Federal ReportingFor the 2010 – 2011 school year, the NCDPI will use the median to aggregate standards for teachers and principals.The Teacher Effectiveness Work Group will determine aggregation methods for future federal reporting.

45. New PoliciesAnnual Evaluation Policy:Each local board shall adopt a policy requiring career teachers to be evaluated annually. The annual evaluation requirements shall be met by either: (1) Using the Teacher Evaluation Process as set forth in 16 NCAC 6C.0503; or (2) Using an abbreviated evaluation consisting of Standards Four and Six of the Teacher Evaluation Process.Sixth Standard for Teachers:Teachers contribute to the academic success of students. The work of the teacher results in acceptable, measurable progress for students based on established performance expectations using appropriate data to demonstrate growth.

46. New Teacher Evaluation Process

47. Annual Abbreviated Evaluation

48. Summary Reiterated General RttT Requirements & Process for LEAs/Charters Reviewed Budget Process Explained Monitoring Process Provided Selected State Initiative Updates Addressed LEA/Charter Questions Key Take Away = Know how to move forward with your RttT plan!