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Melanie Sporer , Marie Jaegly , EEA

ESD Review Tool (RT) for the Union expert review of GHG emission inventor ies Kick-off meeting EEA, Copenhagen 10 December 2013. Melanie Sporer , Marie Jaegly , EEA. Outline. I/ A glance at the technical review 2012 II/ ESD review team and ESD Review Tool user 2015

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Melanie Sporer , Marie Jaegly , EEA

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  1. ESD Review Tool (RT) for the Union expert review of GHG emission inventoriesKick-off meetingEEA, Copenhagen10 December 2013 Melanie Sporer, Marie Jaegly, EEA

  2. Outline I/ A glance at the technical review 2012 II/ ESD review team and ESD Review Tool user 2015 III/ Review steps and communication flow 2015-2022 IV/ User and use cases

  3. I/ A glance at the technical review 2012

  4. Summary - technical review 2012 Stage 1,2 15 Jan-15 Mar EU-MMD submission Extended initial checks MS take note of findings Desk review – initial questions to MS from TERT (1-21 May) 15 Apr UNFCCC submission MS replies 15 Apr UNFCCC dataincl. re-submissions to 15 May Centralised review – additional questions from TERT (4-21 June) MS replies Draft review report MS take note of findings and can provide comments on report Stage 3 Country visits (BG,CY,HR,RO) Bilateral discussions: Commission and MS Review reports to Commission and MS (17 Aug)

  5. Consultation with Member States 2012 Initial questions -> Response to Questions -> Teleconference -> Technical Correction/MS Revision -> Response to Technical Corrections/MS revisions -> Country Visit -> Review Report Number of contact rounds between TERT and MS Minimum = 5 Maximum = 11 4 MS visited

  6. Q&A 2012 Over 900 questions and answers with countries from the desk and centralised reviews

  7. II/ ESD review team and ESD Review Tool user 2015

  8. ESD review team 2014 / 2015 ETC/ACM planning support,initial checks, data provision Member States EEA Review secretariat Review coordinator EEA Inventory team Project manager DG CLIMA Project manager EEA IT team DG CLIMAservice contract: ESD Review Tool Step 1: European Topic Centre (ETC/ACM)Step 2: Technical expert review team (TERT) Review team

  9. Users of the ESD Review Tool • Sector review experts (SE) • Lead reviewer(s) (LR) • Member State experts (MS-SE) • Member State authority (designated contact point) • EEA review secretariat • EEA inventory team • EEA system administrator Review team IT team

  10. III/ Review steps and communication flow 2015-2022

  11. Summary – annual review steps 2015 and 2017 to 2021 15 Jan EU-MMD submission Extended initial checks MS replies Step 1 15 Mar EU-MMD submission MS replies Additional initial checks Unresolved significant issues from EEA to MS qualified for step 2 review 15 Apr UNFCCC submission Annual review -questions from TERT MS replies Potential technical corrections from EEA to MS MS replies Step 2 Draft review report MS comments Bilateral discussions: Commission and MS Review reports to Commission and MS (30 June)

  12. Summary – comprehensive review steps 2016 and 2022 15 Jan EU-MMD submission Extended initial checks MS replies Step 1 15 Mar EU-MMD submission Additional initial checks MS replies 15 Apr UNFCCC submission Desk review – initial questions to MS from TERT MS replies Centralised review – additional questions from TERT MS replies Potential technical corrections from EEA to MS MS replies Step 2 Draft review report MS comments Country visits Bilateral discussions: Commission and MS Review reports to Commission and MS (25 Aug)

  13. Approval (Lead reviewe) New question (reviewer) Distributing (country coordinator) Yes No Approval (country coordinator) Drafting answer (country expert) Pending reply (reviewer) Yes No Similar workflow for replies and follow-up questions No Approval of closure (Lead reviewer) Question closed Marked as closed (reviewer) Yes

  14. IV/ User and use cases

  15. Sector review expert I • Create new draft review finding • Create new question from draft review finding • Close draft review finding without further action or after comments received from reviewer counterpart • Fill meta-data to the question • Flag question as open, • Attach electronic files/docs to the question • View list and status (open/pending/closed, meta-data) of my category of questions and answers • Edit previously created question

  16. Sector review expert II • Send questions to potential reviewer counterpart for consideration/quality check • Edit or comment questions received from reviewer counterpart • Send question to lead reviewer for approval • Prompted by a notification email, access and read answer to my question • Access electronic files/docs accompanied to the answer from MS sector experts • Draft reply • Send reply to lead reviewer for approval • Propose closure of question

  17. Lead reviewer • See overview of all questions, with those that need action from me highlighted or on top • Prompted by email notification, new review question to quality check • Send approved question to MS authority • Make edits to the question (visible in track changes) and send question back to reviewer. • Append comments to the question • Make minor/editorial edits and send question directly to MS authority • Send (e.g. insignificant) question back to reviewer without editing • Receives notification for information, when reply is sent to the reviewer • Confirms closure of question

  18. Member State sector expert • Receive notification that new or pending question needs answer • Access electronic files attached to the question • Draft reply to question • Attach an electronic file to the answer • Flag and lock confidential data attached to the reply • Sends reply for approval to MS authority

  19. Member State authority • Upon reception of notification email, direct new question to the relevant MS expert • May answer question • View overview and status of all questions sent to my country • Upon notification by email, approve MS sector expert’s reply and submit reply to Sector review expert • Upon notification by email when a relevant question was closed by the Sector review expert, inform MS sector expert

  20. EEA review secretariat • View question overview, status, meta-data • Generate custom reports, by countries, reviewer, lead reviewer, categories, question and answer status etc • Export spreadsheets and generate graphs • Receive notification when new questions and answers are sent • Can unsubscribe (or be unsubscribed) from info notifications if needed • Start progress statistics queries to monitor progress of review: how many questions and answers are open, pending closed and when, b whom in which MS and which category, how many flagged as potential significant issues, how many flagged as potential technical corrections • Export data and query results and produce Review report per country • Manage access/authorisation levels of all users

  21. Entry fields in the review finding profile • Year • Gas • GHG source sector/category • Comments • Review finding description • Question • Answer • Status flag (open/pending/closed) Tickboxes, dropdown lists, numerical and textfields…

  22. Non-functional requirements I • Open standards • Storage of information in a database • Manage files • Browser-based interaction • Management of permissions: • Use Eionet LDAP, with Plone authentication functionality • Set permissions up so that country experts can only see what is relevant for their own country. That must also apply to attachments. • Compatible with all main platforms and browsers • Look: EEA graphical identity Handled by Plone

  23. Non-functional requirements II • Usability: as simple as possible! Functions that will help users: • Spell checking • Track changes, keeping track of the different versions of questions and answers • Notification service, (action and information emails including link to relevant question) • API allowing an external script to create questions automatically • Extensibility: as flexible as possible, so it can be adapted to other review processes • Reliability: must be able to handle the expected number of contributors at a given time

  24. Entry fields in the review finding profile • Year • Gas • GHG source sector/category • Comments • Review finding description • Question • Answer • Status flag (open/pending/closed) Tickboxes, dropdown lists, numerical and textfields…

  25. esd.technical.review@eea.europa.eu

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