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Using Citadon CW for Vendor Document Management in the Oil Gas Engineering World

14th October 2005. Mustang Engineering L.P. Proprietary. 2. Agenda. About Mustang

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Using Citadon CW for Vendor Document Management in the Oil Gas Engineering World

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    1. Using Citadon CW for Vendor Document Management in the Oil & Gas Engineering World? SF Strategic Users Conference Oct 25/26, 2005

    2. 14th October 2005 Mustang Engineering L.P. Proprietary 2 Agenda About Mustang What do we do? Typical Deep Water Floating Production Facilities (FPF) Vendor Document Management (VDM) How have we been doing VDM? What could an ideal EDMS System do for us? What can we do with todays tools? HOW can we benefit from fully electronic vendor document management? The Process we developed What next?

    3. 14th October 2005 Mustang Engineering L.P. Proprietary 3 About Mustang

    4. 14th October 2005 Mustang Engineering L.P. Proprietary 4 About Mustang Business Type: EPCm (Engineering, Procurement & Construction Management) Industry Sectors: Oil and Gas: Upstream, Mid-stream, Pipelines and Downstream, Petrochemicals, Pharmaceuticals, Special Projects Employees: 2500+ Locations: Offices in USA (multiple), UK, Australia plus many international project sites

    5. 14th October 2005 Mustang Engineering L.P. Proprietary 5 New Generation Deep-Water F.P.F.

    6. 14th October 2005 Mustang Engineering L.P. Proprietary 6 VDM Conventional paper method? Simple? Repeat this cycle 2 to 4 times

    7. 14th October 2005 Mustang Engineering L.P. Proprietary 7 How Efficient is the Process? Considerable Variations Some Recent Deepwater Projects (different systems used)

    8. 14th October 2005 Mustang Engineering L.P. Proprietary 8 What our people are saying Documentum is just a giant filing cabinet Electronic exchange with vendors saved time Some people gotta have paper Some people dont want paper ProjectWise saved manhours but Scanned PDFs from Vendors are lousy

    9. 14th October 2005 Mustang Engineering L.P. Proprietary 9 Other Performance Concerns How much of an engineers day is spent handling vendor documentation during mid-execution phase? 50%? 60%? more? Have vendor docs been delayed (lost?) Have comments been lost? Does it seem like a black hole has appeared between the engineer and the vendor? Can typical repro/mailing costs for a project exceed the cost of a five bedroom house?

    10. 14th October 2005 Mustang Engineering L.P. Proprietary 10 EDMS of the Future Qualities Speedy Low Cost Engineer in control Full History Auditable Transferable Reports/Metrics

    11. 14th October 2005 Mustang Engineering L.P. Proprietary 11 Recent Enabling Tools

    12. 14th October 2005 Mustang Engineering L.P. Proprietary 12 Citadon for Vendor Document Management? Mustang is invested and committed to CitadonCW Project team gained experience of its use for own deliverables storage and retrieval? Several smaller projects have already used for EDMS Customer is fully supportive of paperless approach Vendors can be committed to using Citadon before orders awarded Markup, review and consolidation functions are built into the Citadon Viewer Citadon supports work flows, tracking and action item lists

    13. 14th October 2005 Mustang Engineering L.P. Proprietary 13 Pros / Cons For Zero transit time Zero FedEx cost No cabinet farm No repro delays Comments stored More Secure Reduced admin cost Accessible from anywhere Library on your Desktop Faster Review Parallel possible All comments visible and recorded Rapid consolidation of comments No folders to loose

    14. 14th October 2005 Mustang Engineering L.P. Proprietary 14 Document Review Process

    15. 14th October 2005 Mustang Engineering L.P. Proprietary 15 How It Works? Vendors submit documents electronically via Citadon for review Mustang Document Control creates Business process action item for review. Mustang Document Control and Engineer use Citadon workflow to manage the review process for vendor packages Mustang reviewing disciplines will use the Citadon viewer to redline/comment on vendor documents Responsible Discipline Engineer (RDE) will review and consolidate all comments, including clients, using the Citadon viewer Mustang Document Control will PDF and return commented vendor documents to the vendor via Citadon All vendor document submissions and returned comments are kept centrally in Citadon and are immediately accessible to any Mustang project team member

    16. 14th October 2005 Mustang Engineering L.P. Proprietary 16 Vendor Exchange Folders

    17. 14th October 2005 Mustang Engineering L.P. Proprietary 17 The whole workflow

    18. 14th October 2005 Mustang Engineering L.P. Proprietary 18 Next Steps Improve the speed, stability and user friendliness of the Citadon Viewer Continue to educate users in the effective use of CitadonCW Develop Integration with Mustangs project controls tool (PDMC)

    19. 14th October 2005 Mustang Engineering L.P. Proprietary 19 Questions? Feedback? What do you think?

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