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Update on DEI Plans Cohort Process Overview

This update outlines the DEI Plans Cohort Process, including cohort timelines, purposes, and approaches. It details the engagement, feedback, and support provided to agencies in developing and implementing their DEI plans, emphasizing the importance of ongoing engagement and accountability in DEI initiatives across various sectors. Cohorts play a crucial role in ensuring that DEI plans are realistic, sustainable, and actively contribute to fostering equity and inclusion within organizations and communities.

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Update on DEI Plans Cohort Process Overview

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  1. DEI Plans Process Updates

  2. DEI PLANS ORIGINAL GUIDELINES Submit 1 (one) of the following by June 1, 2023: A. DEI Plan or; B. A project plan to complete development of DEI Plan DEI Project Plan will address: • Who are the key partners involved in developing your plan? • What are the steps required to complete development of your plan? • What are the barriers/challenges impacting the development of your plan? • What key strategies and focus areas will your plan address? • When will your DEI Strategic Plan be completed?

  3. UPDATE ON DEI PLANS: EVALUATION & FEEDBACK Below are guiding questions for reviewing DEI Plans. Please note that the intent behind the questions below are to explore opportunities to ensure that the plan is realistic and sustainable. Our hope is that your plan reflects where you are at in your journey, and outlines next steps to grow in that journey. What are the outcome(s) you are hoping to create with this plan? • How are actions and resources SMART (Specific, Measurable, Achievable, Relevant, and Time-Bound)? • How did you engage impacted multiple communities when creating the plan? • What disaggregated data and landscape assessments did you explore or conduct to inform your plan? • (for external facing agencies) What are your targets in terms of service to the communities you serve? • How will this plan increase equity? • How does this plan center race? • How does this plan impact your budget, investment decisions, and/or resources? How are you prioritizing resources for this • impact? How will you track progress and analyze impact? • How do you plan on communicating your progress on the plan? • What have you learned from this process? •

  4. UPDATE ON DEI PLANS: COHORT PROCESS OVERVIEW •Each agency will receive an email outlining which cohort they are in, and what to expect from the process. 1:1 Email •An orientation (optional) will be available for agencies to learn more about the process and ask questions. •The Director of Cultural Change will also be sharing updates at upcoming All Agency meetings. Q&A •The Office of Cultural Change, Office of the Governor and DEI Cabinet will review plans. Review Plans •Feedback will be shared in a 1:1 environment for agencies to consider with their plans. •This feedback will be centered around considerations to ensure that the plan is realistic and sustainable. Feedback •After feedback is shared, cohorts will begin to meet with one another on a quarterly basis. •Cohorts will offer support for plan development and implementation, accountability, and continued growth in each agency’s DEI journey. Cohort Support

  5. UPDATE ON DEI PLANS: COHORT PURPOSE • Explore meaningful approaches and updates to your DEI Plan through feedback from multiple perspectives across the State • Invest in the DEI Plan as a “living” document so it doesn’t just “gather dust on a shelf” • Engage with peers around accountability, resources, and thought partnership as you develop, implement, and track progress • Streamline the environmental scan process so that community groups can share feedback in a more thoughtful, efficient way to honor their time and perspectives • Engage with DEI in more ongoing basis, and not just at the plan development and reporting stages • Reduce silos with engaging in DEI

  6. UPDATE ON DEI PLANS: COHORT APPROACH NOTE: This is a draft and will likely change Cohort Timeline Cohort 1 & 2 (Sept – Nov feedback & cohort launch) Cohorts 3 & 4 (Oct – Dec feedback & cohort launch) Cohort 1: External-facing, Governor’s priority areas Cohort 5 (Nov – Jan feedback & cohort launch) Cohort 3: Natural Resources & Environment Cohort 2: Small boards, commissions, and agencies Cohort 5: State Agencies Cohort 4: Health Professional Regulatory Boards

  7. Thank you! If you want to follow up, please reach out to Melinda Gross at Melinda.Gross@das.oregon.gov

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