Warwickshire County Council eAuction (Bus Operator Briefing) January 2012 eAuction

Warwickshire County Council eAuction(Bus Operator Briefing)January 2012 eAuction January 2012

eTendering Portal Overview • How to register on the portal • How to access the auction monitor to place a bid • eAuction Structure • Q&A

The Local Gov Sourcing eTendering Portal is available 24x7 at www.localgovsourcing.co.uk The eTendering Portal is available FREE to all suppliers, system requirements are minimal (PC, IE 6+, internet access) The portal is fully compliant with EU procurement legislation , confidential and independently security accredited.

Content • eTendering Portal Overview • How to register on the portal • How to access the auction monitor to place a bid • eAuction Structure • Q&A

1. REGISTERING ON THE PORTAL • 1.1 To register on to the portal please navigate to: www.localgovsourcing.co.uk • 1.2. Click on ‘Suppliers Register Here’…

1. REGISTERING ON THE PORTAL • 1.3. All organisations should read through the ‘User Agreement’. You must then tick the box that states ‘I agree’ and click ‘CONTINUE’…

1. REGISTERING ON THE PORTAL • 1.4. Please complete ALL the registration information and click ‘Save’. This will generate an auto-alert to the registered email address detailing a unique password. • NOTE: Ensure you have entered a memorable ‘username’ and a valid ‘email address’ that you have access to.

1. REGISTERING ON THE PORTAL • 1.5. This page will state that your password has been sent. • If you do not receive your password, please go back to the main page and click ‘Forgotten Password’. You will be prompted to enter your user ID and email address and your password will be sent to you.

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID 2.1. Log on to the portal: www.localgovsourcing.co.uk using your user ID and password and click ‘enter >’ …

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID • Note: the first time you log on to the portal you will be required to change your password. Please enter a memorable password and click ‘Submit’…

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID • 2.2. Please click on ‘Auctions’ to view the auctions you have been invited to…

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID NOTE the time and date of the eAuctions (as well as the (“Running” or “Confirmed”) status) • 2.3. You will be presented with a list of auctions, these auctions represent the routes identified by Warwickshire County Council. • These auctions are ‘grouped’ together, i.e. they will start and finish at the same time. To access the auction monitor for all the routes, move your mouse over one of the monitor icons and left-click once…

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID 2.4. To enter the auction monitor, you will need to have Java 1.6 or higher loaded on your PC. To obtain a free download of Java, please go to www.java.com. This takes a few minutes to download (depending on your internet connection) Please click ‘Enter’…

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID • 2.5. The auction monitor will show windows for: • Auction lots: • Title - this will show the name (contract code) of the route • Base Price – your bid needs to be under this to be valid • Reserve Price – no values will be shown in this field • Best Bid – shows the leading bid at the time • Your Current Bid – shows your latest placed bid for that route • Your Current Rank – your rank is based on your latest bid for that route • Time Remaining – please monitor this very closely • Status – this will indicate whether the auction is running or if it has ended • Enter bid Value – this is where you will enter bid (your day) rate

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID 2.6. To place a bid please enter the amount in the ‘Enter Bid Value’ columnand click ‘Submit Bid’on the right-hand side of the page… 2.7. You will be asked to confirm your offer or to cancel. If you are sure you want to place the bid, please click ‘OK’. If you do not want to bid the amount displayed, please click ‘Cancel’… (your rank will be displayed in the area across the top of the window).

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID 2.8. The bid must be equal to the minimum bid decrement or more to be a valid bid. If it is a valid bid, a pop up will state that it has been accepted. Click on ‘OK’. Please place a bid for all the routes you are bidding for…

2. HOW TO ACCESS THE AUCTION MONITOR TO PLACE A BID 2.10. Please note the remaining time in the ‘Time Remaining’ column and do not leave placing a bid to the last moment. 2.9. Note that your bid rank is shown in the ‘Your Current Rank’ column.Closely monitor this during the auction as this shows what position you are ranked at.

3. eAUCTION STRUCTURE Register by: • Friday January 13 2011 (by 18:00) on www.localgovsourcing.co.uk - Only if you haven’t done so already. Training eAuction: • Available between Monday 16h January 2012 (12:00) – Thursday 19th January 2012 (23:59). Available 24 hours a day for registered Operators (that have registered by Friday January 13th 2012 (18:00) Live eAuction: As per rules of participation • Friday 20th January 2012, at 10:30am Number of lots: (the number of routes that suppliers can bid for) • 20 routes in total

3. eAUCTION STRUCTURE • Base price: (your initial price needs to be lower than this to place a valid bid) • Various by Route, as per Rules of Participation • Minimum bid decrement:(the price your bid needs to come down by) • £1.00 • Duration: (the time the auction is set to run for) • 20 minutes • Auto extensions: (If a bid is placed in the last three (3) minutes, the clock will reset to 3 minutes) • 3 minutes • Supplier visibility: (what information the supplier can view during the auction) • The leading bid, your bid and your rank only.

Warwickshire County Council eAuction (Bus Operator Briefing) January 2012 eAuction