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Procurement Logistics

Procurement Logistics. Chapter 7. Processing Stock Material. Shows how material flow is planned, expedited, and monitored in R/3 system This scenario is central component of R/3’s logistics chain. Workflow depends on: nature of stocked items quality and inspection tactics

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Procurement Logistics

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  1. Procurement Logistics Chapter 7

  2. Processing Stock Material • Shows how material flow is planned, expedited, and monitored in R/3 system • This scenario is central component of R/3’s logistics chain. • Workflow depends on: • nature of stocked items • quality and inspection tactics • accounting practices • MRP system provides main input

  3. Approval of request & generation of a requisition Finding a “source of supply” Creating RFQ Issuing PO Sending PO to supplier Generating EDI PO (see figures 7-3 to 7-5) Receiving a shipping notification from supplier Receiving items into inventory Issuing items to production Receiving items from production Processing Stock Material Scenario

  4. Organizational Elements Plant Purchasing Org Purchasing group Storage location Storage bin Business Objects Purchase requisition Purchase order RFQ Vendor quotation Outline agreement Service contract R/3 Procurement Terms

  5. R/3 Modules Used • MM mainly • MRP • EDI • SCM • APO • B2B

  6. XOR XOR Procurement of Stock Material: Requisition Processing Make-to Order Production Production By lot size Process Manufacturing Repetitive Manufacturing Planned orders created Requirement occurred Requisition processing to stock material Planned order conversion MM Planned orders converted to purchase req. Preq. With contract order is created Planned order is converted to purchase req.

  7. ^ XOR Procurement of Stock Material: Vendor Quotation Processing (1) Purchase requisition assignment Preq. Is marked for req. for quotation Preq. With vendor is created Processing of RFQ issued to vendor Go to Purchase Order Processing for Stock Material Requests for quotation sent to vendors Vendor quotation processing

  8. ^ XOR XOR XOR XOR Procurement of Stock Material: Vendor Quotation Processing (2) Rejection is sent Quotation is selected Contract should be created Scheduling agreement is to be created Scheduling agreement process Contract Processing for Stock material Contract is sent Sched. Agreemt is sent PO Processing for stock material

  9. ^ ^ V XOR Purchase Order is transmitted Procurement of Stock Material: Vendor Quotation Processing (3) Material Arrived Invoice with reference has arrived Invoice w/o reference has arrived Invoice Processing Invoice is not accepted Invoice posted and released for payment Vendor Processing

  10. ^ XOR XOR XOR Procurement of Stock Material: Goods Receipt Processing Goods receipt processing Goods are to be returned Material Posted to stock in qual. Insp. Material is placed in stock Transfer order created automatically Placement in storage processing Quality Processing Material is not accepted Material is accepted Material is placed into stock

  11. Processing of consumable material Management of consignment stocks Subcontract order processing External services management Stock transfer processing Other Procurement Scenarios

  12. Chevron Corp. Procurement Case • $32B Company, 11th in Fortune 500 • Ten remote plants across Southwest and South • Rolling out new Financial IS as part of BPR • existing system was 30 yo patchwork of homegrown systems • team targeted purchasing, service contracts, AP, Fixed-asset accounting, intercompany accounting, GL, capital project tracking, and financial reporting • Reengineered core financial processes with R/3 Blueprint and SAP’s “best practices” • C/S system means purchased material info is available instantly • replaced manual document management and matching • no need to wait for financial reports • resulted in 20% savings

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