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Club Funding. Please Sign In. Workshop Topics. Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Co-Curricular Activities Funds Requesting Club Activities Point System Guidelines. Eligibility for Funding It’s as EASY as 1 … 2 … 3.
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Club Funding Please Sign In
Workshop Topics • Eligibility for Funding • Club Funding Procedures • Requesting Club “6” Account Funds • Requesting Co-Curricular Activities Funds • Requesting Club Activities • Point System Guidelines
Eligibility for FundingIt’s as EASY as 1 … 2 … 3 1. Attend Club Funding Workshop 2. Turn in Annual Forms • Advisor Agreement • Officer List • Club Charter Renewal • Constitution • Club “6” Account Signature Form • Due by 4 pm, Friday, Oct. 10, 2013. • Bld. 130, Rm. 113, Inbox on counter- 3. Earn Points and Submit All Requests on time.
Club Funds (“6” Account) • Money raised through bake sales, car washes, donations, etc. • Co-Curricular Activities Funds • Money requested from the Co-Curricular Activities Department Two Sources of Money
Making Purchases: • Contact our office for vendor choices • Complete a Request for Club Funds form before purchase • Attach Minutes showing approval for purchase • Attach Price Quote • Clubs NOT tax exempt • Getting Reimbursed for Purchases: • Complete a Request for Club Funds form before purchase • Attach Minutes showing approval for reimbursement • Submit original receipt after purchase • Deposits: • Use Deposit form • Checks made out to Daytona State College • Driver’s License written on check Club Fund 6 Accounts
Making Purchases: • Contact our office for Vendor Choices • Complete Request for Club Funds form • Attach invoice or price quote. *College IS Tax Exempt • Getting Reimbursed for Purchases: • Prior to Purchase: • Complete Request for Club Funds form • Return original sales receipt to our office Co-Curricular Activities Funds
Request for Travel: • Complete Request for Club Funds form • Attach necessary documentation • Hotel Stay: • Rooming list with Student Names and ID #s • Conference: • Student List with ID #s • Registration Forms • Complete Student Travel Agreement form • Advisor’s Travel Authorization/Reimbursement Voucher • 30 days advance notice for in-state travel • 60 days advance notice for out-of-state travel • See Club Handbook for details Student Travel
Advance planning always pays off! • Break down event into smaller tasks • Assign people to each task • Complete Request for Campus Activity Form • At least 10 business days prior to event • Use form for on or off campus events Planning Events
www.daytonastate.edu • Student Life • Co-Curricular Activities http://www.daytonastate.edu/student_act/ on the Portal- Co-Curricular Activities Where Can You Find the Club Handbook & Forms?
To encourage club involvement with : • New student recruitment efforts • Visible activities on campus • Activities that support student success • Opportunities for developing leadership/organizational skills • Community service learning opportunities Goals of Points System
Points System Success Stories 39 Clubs Participated in 2013-2014 Points earned- 4,190 Community service hours -1,970 hours Money raised for local organizations – approx.…. $32,400 • 25 clubs participated in both Spring and Fall Welcome Back events • Cultural Festival - for the first time each club researched the country they represented • First Kindness Day- 20 clubs participated
Eliminated Max Points per category Update Monthly Report Form Reduced Required Points Per semester to 50 Updates to Funding System
Building 130: Hall Lobby: Set of Bulletin Boards on the right • College Engagement Events • Co-Curricular Activities Community Projects/ Events • Up-and-Coming Volunteer Events/ Service Projects • Chart of Club Point Standings Locating Opportunities
Turned in by 5:00 pm on the last Thursday of the month • Inbox 130/154, firstname.lastname@example.org • If the Thursday falls on a holiday- that month’s submission are due prior to that Thursday (such as Thanksgiving break). • Events/activities held on or after Thursday included in the next month’s submissions. • Reports will be reviewed and points awarded at the beginning of each month. • Once the award is determined the Treasurer and Advisor will receive an email with semester point totals. • Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals. Monthly Report Guidelines
Submit requests for funding for trips, activities, and events that are in excess of original funding amounts… • Participation forms reviewed to determine total hours for recognition at Annual Club Banquet • Points in excess of the 50 will roll into next semester totals After reaching 50 points for the semester
Assistant Dean of Co-Curricular Activities: • Bruce Cook • email@example.com • 506-4417 • Senior Staff Assistant & Paperwork Guru: • Jennifer Thomas • firstname.lastname@example.org • 506-3131 • Co-Curricular Activities & News4U In-house Broadcast System: • Steve Pruitt • email@example.com • 506-3366 • Supervisor Co-Curricular Activities & Intramural Sports: • Lori Lemoine • firstname.lastname@example.org • 506-3486 • DeLand, Deltona & NSB Co-Curricular Activities & Social Media: • Philip Rogers • email@example.com • 785-2202 CO-CURRICULAR CONTACTS