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2006 Space Survey

2006 Space Survey. Mary Ellen Lyon Financial Unit Liaison Meeting January 18 th 2006. University Space System. Inventory all University owned/occupied space (rooms) during Annual Space Survey

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2006 Space Survey

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  1. 2006 Space Survey Mary Ellen Lyon Financial Unit Liaison Meeting January 18th 2006

  2. University Space System • Inventory all University owned/occupied space (rooms) during Annual Space Survey • Update square footage/renovation data as changes occur throughout the year working with AEC and Departments • Work with Cost Reimbursement to provide data used in Facility and Administrative Cost Proposal (Indirect Cost Recovery) • 2006 is the 9th Survey using M-Pathways and the 4th for the Hospital • Space Data Warehouse includes Plant and Utility Operating Costs ULSpace2006.ppt

  3. 2006 Process & Enhancements • Space Survey data is entered by Departments, then verified by Space Analysis & UMH Facilities • ‘Survey Data Verified’ checkbox removed • ‘ORA Data Verified’ checkbox requirement removed for monthly updates • Page Navigation Consolidated – Departments that use the non-required Roles, Departments & Feature pages can ‘one-stop shop’ • Effective Dating for non-required pages made automatic ULSpace2006.ppt

  4. Timeline • Review Space Survey assigned roles • See handout, process M1 as required to add new users. Email space@umich.edu to change Controller • Survey begins February 1st(except Med School) • Email sent to all users with SM access • Instructions will be sent by campus mail to all users with assigned roles (see handout) • Instructions posted on Space Analysis web site at http://www.umich.edu/~ofa/Space/index.html ULSpace2006.ppt

  5. Timeline - Continued • Surveys to be returned for review by Space Analysis & Cost Reimbursement by March 17th with the following exceptions: • LSA return to LSA Facilities by March 10th • Engineering return to CoE Facilities by March 24th • UMH return to UMH Facilities by April 18th • Medical School continues monthly updates with final YE to Medical School Facilities by May 1st ULSpace2006.ppt

  6. Access • All users with ‘SM Survey User’ can update space (and ORA) data • Anyone with SM access holds the unassigned role of Surveyor • Space Analysis will assign the role of Controller • The Controller will assign Submitter and Authorizer roles • Please review the assigned roles for your DeptID ULSpace2006.ppt

  7. Space Survey Resources • Staff • Mary Ellen Lyon Business Manager • Deborah DeLorenzo Office Assistant Senior • Sarah Thompson Office Assistant Associate • Jeri Dentel UMH - Senior CAD Drafter • Contact • space@umich.edu • Campus 734.763.1196 UMH 734.936.2554 • http://www.umich.edu/~ofa/Space/ ULSpace2006.ppt

  8. Questions??? We appreciate the time and effort spent by your staff completing the space survey. Thank you!!! ULSpace2006.ppt

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