Effective Management System

1. Effective Management System Near East University Course Title: Management in ELT By: Peshawa Jalal Mohammed 2014

2. Outline • What is management? • The four skills of management • Planning • Organizing • Leading • Controlling • Motivation • Satisfying needs • Elements of organizations • Involvement- coordination- leadership • School management system

3. What is management ? • The planning, organizing, leading and controlling of human and other resources to achieve organizational goals effectively and efficiently. • What are the four skills of management? 1. Planning 2. Organizing 3. Leading 4. Controlling

4. Planning • Planning is the process of identifying and selecting appropriate organizational goals and courses of action. Steps in the planning process 1. What goal does the organization wants to accomplish? 2. What action to take to achieve these goals? 3. Who will be used to achieve these goals?

5. Organizing Task managers perform to create a structure of working relationships that allow organizational members to interact and cooperate to achieve organizational goals. • Finding people with specific skills sets, and grouping them to perform certain tasks. • Assigning authoritative positions and distributing different responsibilities. • Decide where resources will be distributed.

6. Leading Creating a clear organizational vision for its members to accomplish and energize and enable employees so that everyone understands the part they play in achieving organizational goals. • Leadership involves using your personality, influence, persuasion and communication skills together to help influence employees. • The outcome you want out of leadership is highly motivated and committed employees.

7. Controlling • When managers need to evaluate how well an organization has achieved its goals and to take any corrective actions needed to maintain or improve performance. • The outcome you want from controlling is to see performance and be able to regulate ineffectiveness when it arises.

8. All four skills coincide together to make a successful process for effective management.

9. Motivation • Motivation can be defined “getting results from people’’ or “ getting the best out of the people’’ In motivation people we should be concerned with the needs and potential of three parties: 1. The group we are managing or in which we manage 2. The individuals who make up the group 3. The clients (pupil, parents… etc.) of the school, colleges or other organizations in which we all work.

10. Satisfying Needs • People work in order to satisfy some need. The need may be to achieve fame, power, to serve other people or simply to earn the money to live. It may be the rather negative need to avoid punishment. Most motivational theorists have concentrated their attention on: 1. Examining Human needs 2. Considering how needs are met and can be better met in work.

11. Hierarchy of Needs

12. The implementation of decisions The road to managerial and organizational ruin is paved with decisions that have not been implemented.

13. Styles in Decision-Taking The survival of schools and any organization is dependent on the decision-making skills, when the skills are poor the consequence for the staff can be quite negative. • Autocratic: The decision is taken without consultation, then others are informed of what is to be done and what is expected of them. • Persuasive: The decision is taken before consultation and then ‘sold’ to others. • Consultative: The view of others are sought an taken into account before a decision is taken. • Co-determinate: The decision are taken on either consensus or majority basis.

14. Elements of organizations • Technology: The technology of organization is its processes – in the case of a school and the process of education (classroom, workshops, gymnasia, whiteboards…etc.) that goes with it. • Structure: An organization’s structure embraces organizations chart, the committees, the departments, the roles, the hierarchical level and authority, the procedures in the staff manual, the time table… etc. • People: The people in school organizations are teachers, their professionalism, their knowledge, experience, skills and attitudes; also the pupils and non teaching staff. • Culture: The character (or culture) covers such intangibles as its tone, its value system, the standards by which merit is judged, personal relationships, habits, unwritten roles of conduct and the practice of educational judgment.

15. Involvement Improving schools seem to have ways of working that encourage staff, governors, parents and pupils to feel involved. • feelings of involvement create a sense of community and commitment to high standards. • Thus schools should have policies for encouraging the involvement of pupils, staff, parents, governors and other members of the school’s community.

17. Coordination • Schools are busy places with many things happening at once. • These managers are the project coordinators and they have to develop the skills of working with colleagues, create the work groups, teams and manage their

18. Leadership • The way leadership is conceptualized and perceived within a school is a factor which influences the school’s capacity to cope with change and undertake improvement work. • Maximizing capacity by establishing a clear vision for the school’s development. • Valuing and using colleagues’ task relevant experience and knowledge, working towards consensus without losing critical thinking.

19. School Management System • A comprehensive School Management System for schools. It provides school wide integrated system that automates and integrates schools’ all the academic and administrative functions such as admission, registration, school/students/staff profile, attendance, facility, fees and examination management, etc.

20. School Management SystemModules • Admission • Student Detail • examination • Time Table • Attendance • Setting • periods • subject • Assignments • Teachers • Manage Classes

21. Admission & Registration • Personal Details • Passport Photos • Contacts and Relatives • Discipline and Punishment Details • End term comments for students • Academic qualification for teachers • Behavior, Merits, Awards • General information that needs to be known • Past students and teachers are archived and details can be viewed

22. Modules • Maintain the Staff data and look after their salary . • Maintains the school timing and hours . • Student management . • Maintain attendance record of all staff as well students. • Post job application for staff. • All faculty management ,edit and delete record .

23. Student management systemStudent management system (SMS) is software to manage all day to day operations for a school. They are also called student information systems (SIS). • Handling inquiries from prospective students; • Handling the admissions process; • Enrolling new students and storing teaching option choices; • Handling examinations, assessments, marks and grades and academic progression; • Maintaining records of absences and attendance; • Handling the award of credit or qualifications and graduation; • Post-graduation contact with alumni. • Fees • Parents

24. School Profile &Setting • Maintain complete details of the School • Maintain lands, buildings, resources, house details • Schedule school events, tasks and holidays • Customize school calendar - working days, year, and term • Define and list course wise subjects and class period for each subject

25. Staff Management • Maintains personal, contact, qualification, service history details. • Define leave structure, attendance details and staffs discipline. • Facility to define staff teaching periods and subjects.

26. Staff development • Schools will not improve unless teachers, individually and collectively, Develop. • Staff development programmstherefore need to be school based and classroom focused. There also needs to be a school policy for professional learning.

27. Time Table Scheduling • Generate automatic timetable based on constraints. • Timetable can be viewed according to day, class and teachers. Academic • Design annual lesson plan and learning center plan. • View the scheduled assignments, tasks and events.

28. Hostel Management • Building information . • Room information . • Student information their detail, room shifting. • Student IN &OUT attendance . • Maintain charge of repairs. • Daily expense of hostel. • Visitor record.

29. Library Management • Maintain library rules and return of materials. • Maintain complete list of books. • Option to enroll the student and teacher. • Facility to renew and reserve the book. • Option to view list of books along with their quantity details. • Facility to set maximum loan period and fine period for the library.

30. Seamless, intuitive, easy to implement and use. • Secure, scalable and robust platform. • Flexible and customizable to suit individual school needs. • Connect all education stakeholders: Teachers, administrators, students and parents. • Meet diverse assessment needs of the school. • Facility to intimate notices, events and holidays easily and quickly.

32. References Dean, J. (2002). Managing the secondary school. London: Routledge. Everard, K. & Morris, G. (2004). Effective school management. London: Paul Chapman Pub. Jones, J. (2004). Management skills in schools a resource for school leaders. London: Paul Chapman. Newton, C. & Tarrant, Tony. (2002). Managing change in schools a practical handbook.London: Routledge. Southworth, G. & Conner, C. (1999). Managing-Improving primary schools. London: Falmer press. Student management system.(n.d.). In EduTech Wiki. Retrieved May 5, 2014, from  http://edutechwiki.unige.ch/en/Student_management_system