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Effective Team Meetings

Effective Team Meetings. Sharon Conley, Washington County Marie Haney, Frederick County. Learners’ Objectives. Review “markers” of efficient team meetings Brainstorm obstacles/solutions to productive team meetings Consider changes for team meetings for 2008-09. Administration

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Effective Team Meetings

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  1. Effective Team Meetings Sharon Conley, Washington County Marie Haney, Frederick County

  2. Learners’ Objectives • Review “markers” of efficient team meetings • Brainstorm obstacles/solutions to productive team meetings • Consider changes for team meetings for 2008-09

  3. Administration Grade level tchrs. Special areas Paraprofessionals Parents Special Education Counselor School Psychologist Non-classroom monitors Behavior Specialist PBIS Coach The Team:“Established & Representative”(Checklist Item #3)

  4. PBIS Team’s Mission & Purpose • Promote PBIS as a systems approach to improving the learning climate for staff & students • To facilitate the implementation of PBIS critical features with fidelity • Establish a team approach to the problem-solving process

  5. Team Size: Too Big? Too Small? Beginning Phases _____________________ Intermediate Phases _____________________________ Near Full Implementation

  6. Getting Started • Identify Team Leader • Establish a “working relationship” • Make yourself visible • Coordinate meeting times with key players, including Coach • Schedule meetings for the year, change as needed

  7. “Regular Mtg. Schedule & Effective Operating Procedures”(Checklist Item #4) • How often? How long? Varies, and often depends on level of implementation • Use of subcommittees • “Business mtg.” v. “Working mtg.”

  8. Agenda • Have one! • Team leader to send agenda to members a few days before meeting • Structured and consistent operating procedures • Data analysis is a priority • “Parking Lot” idea

  9. Meeting • Identify Recorder • Identify Time Keeper • Admin. present to make executive decisions • Role of Coach v. Team Facilitator • Data analysis – timely & focused • At end, review “next steps” to promote follow-through • Identify next mtg. date/time

  10. Form A: Team Implementation Checklist (Item #7) “Team summarizes existing school discipline data.”

  11. Data? What Data? • The “Big 5”: to define problems and monitor effectiveness of interventions • Specific ODR data to answer previously defined questions • Team Implementation Checklist/Form A: to assess critical features of implementation • SET, IPI, and BOQ to assess school-wide systems that support implementation

  12. “The Big Five” • Do we have a problem? • What is the behavior problem? • When is the problem behavior occurring? • Where is the problem behavior occurring? • Which students are problematic?

  13. Do we have a problem?

  14. What is the problem behavior?

  15. Where does the problem occur?

  16. When does the problem behavior occur?

  17. Which students are receiving referrals?

  18. Primary statement: “There is too much fighting at our school” Precise statement There were 30 more ODRs for aggression on the playground than last year, and these are most likely to occur from 12:00-12:30 during fifth grade’s recess because there is a large number of students, and the aggression is related to getting access to the new playground equipment. “ From primary to precise: An example

  19. Using Form A: Team Implementation Checklist • Initially, during early stages of implementation, use it to assess status of implementation • Thereafter, review only those items “partially in place” or “not in place” • Use to assess progress and compare start-of-year to end-of-year statuses

  20. Review PBIS Action Plan • Maybe not monthly, but periodically • Monitor likelihood of achieving goals • Problem-solve obstacles

  21. Using SET, IPI, and BOQ Data • Pre- and post-PBIS implementation assessment of critical features • Means by which to target areas in need of attention; goal-setting • Look for “causes of celebration”

  22. “Creative” Data to Analyze • Positive:Negative ratios • Staff/Student Surveys • Targeted group/individual student data • Triangle data • Cost:Benefit ratio

  23. Organize next steps • Make sure the recorder distributes minutes • “Roles & responsibilities” reminders • Prepare for next meeting

  24. “Audit = Integration of PBIS Team w/other Teams & Initiatives”(Checklist Item #5) • “Work smarter” • PBIS is a systems approach to enhancing a school’s capacity to deal with behavioral/social challenges

  25. Roadblocks and HurdlesStrategies and Solutions

  26. Wrap-Up • Review Objectives • Questions & Answers

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