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Archiving Geospatial Data: Best Practices from the U.S. Geological Survey

This presentation by John Faundeen, archivist at USGS, outlines essential practices for managing geospatial data, emphasizing the appraisal process, access, preservation efforts, and disposition procedures. Key topics include the evolution of records management at the National Center for Earth Resources Observation and Science, the history of Landsat and aerial photography, and the challenges of digital preservation. The session highlights the importance of advocacy and organizational commitment to sustain the integrity and accessibility of valuable geospatial records.

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Archiving Geospatial Data: Best Practices from the U.S. Geological Survey

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Presentation Transcript

  1. Archiving Geospatial Data John Faundeen, Archivist Presentation to Map & Geographic Information Collections in Transition Conference Cartographic Users Advisory Council 12-13 May 2005 Library of Congress

  2. Outline • Background & Context • Records Management at USGS / EROS • Appraisal Process • Accession Experience • Access / Finding Aids • Preservation Efforts • Disposition Procedures • Advocacy • Summary

  3. Background & Context • Department of the Interior • U.S. Geological Survey • National Center for Earth Resources Observation & Science • 1972 • Landsat • Mid-US • Sioux Falls, SD • Primarily Laser-Beam Recorder Film • Today • Multiple Satellites – Mainly Digital • Aerial Photography – Still Analog • GIS • Topography / Elevation

  4. Background & Context • Film • 4 Film Types • Black-and-White • Black-and-White Infrared • Natural Color • Color Infrared • Multiples Sizes • 9” x 9” / 9” x 18” / 70mm / 70mm x 30” • 110,000 Rolls – 13,000,000 Frames • 1937 to Present • Aerial & Satellite

  5. Background & Context • Digital • 1 to 2 Terabytes / Day Incoming • >2 Petabytes – 3,000,000 Images • 1972 to Present • National Satellite Land Remote Sensing Data Archive • Public Law 102-555 (1992) • Federal Advisory Committee Act • Advisory Committee • Third Re-Chartered Period

  6. Records Management at EROS • Then • No “Back Door” • Seeking Additional Relevance • Meshed With Other Agency Desires • Now • Embracing Lifecycle • Creation / Acceptance • Maintenance & Use • Disposition • Tight Budgets • Records Management Scandals in Biz World

  7. Records Management at EROS • Current Areas of Emphasis • Appraisal • Accession • Access • Preservation • Disposition • Advocacy

  8. Appraisal Process • Evolving • Driven by • Archivist Position • 2001 • Need for Mission Alignment • Re-Organizations • Accountability • Budget Constraints

  9. Appraisal Process • Collection Policy • Appraisal Flow • EROS Science Council Support • Scientific Tool Development • http://edc2.usgs.gov/government/RAT/tool.asp • USGS HQ and NARA Involved

  10. Accession Experience • Requirements • Checklists • Shipping Summaries

  11. Accession Experience • Experience • NASA / Goddard Space Flight Center • NASA / Ames & Houston • NOAA / National Climatic Data Center • Reciprocal Archive LOA • SPOT Image Corporation • Space Imaging Corporation • Future • NARA • 4 to 5 Semi-trucks

  12. Access / Finding Aids • Organizational Commitment • Spatial & Temporal Criticality • Spatial Challenges • Contracts • New Techniques

  13. Access / Finding Aids • Textual and Spatial Characterizations • Federal Geographic Data Committee • Earth Explorer • Photo Finder • GloVis • EOS Data Gateway • Seamless / The National Map • Customer Service Unit

  14. Access / Finding Aids

  15. Access / Finding Aids

  16. Preservation Efforts • Macro • Environmental • Redundant Temperature / Relative Humidity • Security • Technology • Eyes • Micro • Molecular Sieves • AD Strips

  17. Preservation Efforts • Film • Vinegar Syndrome • Copying • Freezing • Digital • Flaking • Obsolescence • Digital Transcriptions • Something changing • Digital Migrations • Just a New Media • Baking

  18. Preservation Efforts • Vinegar Syndrome • 19,000 Rolls • 1950s & Older Film • Not If, But When & at What Rate • Digital Transcriptions • 22,000 Wide Band Video Tapes • 1980 – Current, Landsat HDTs to DCRSi • DCRSi to LTO2 & 9940B • Migrations • CCT to 3480 to DLT to LTO2 to …

  19. Preservation Efforts • Archive Media Trade Studies • http://edc2.usgs.gov/government/records/tools.asp • Long-Term Digital Philosophy • Near-Line • Off-Line • Off-Site

  20. Disposition Procedures • Formal Appraisal Process Evolving • Scientist Involvement • Documented Recommendations & Actions • Follow Through • Relevant Agencies • NARA • Transfers or Destruction

  21. Advocacy • Numerous Conventions • American Society of Photogrammetry & Remote Sensing • International Society of Photogrammetry & Remote Sensing • National Satellite Land Remote Sensing Data Archive • Federal Advisory Committee Act • Participants Become Strong & Vocal Advocates • Leading News Agencies • Internationally Known Academics • CEOs of Global Companies • Committee on Earth Observation Satellites

  22. Summary • Formal Archivist Position • 4 Years in Records Management Processes • Endorsement of the Lifecycle of Records • Legislative Mandate • Organizational Commitment to Archiving

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