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MASTER PLAN PROGRAM SURVEY SECONDARY SCHOOLS Spring 2011

MASTER PLAN PROGRAM SURVEY SECONDARY SCHOOLS Spring 2011. OFFICE OF DATA AND ACCOUNTABILITY School Information Branch & Secondary SIS. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS. Important Due Dates. Count Day: March 1 Print Day: March 3

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MASTER PLAN PROGRAM SURVEY SECONDARY SCHOOLS Spring 2011

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  1. MASTERPLAN PROGRAM SURVEYSECONDARY SCHOOLSSpring 2011 OFFICE OF DATA AND ACCOUNTABILITY School Information Branch & Secondary SIS

  2. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Important Due Dates Count Day:March 1 Print Day:March 3 Due to SIB:March 9

  3. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Master Plan Program Survey and National Origin Report Reference Guide Secondary: REF-5387

  4. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Assistance • Secondary Information Systems Secondary SIS Support (213) 241-4850 • Master Plan Program Information Local District EL Program Staff Various • SNOR (EIEP Office) (213) 241-2694 • Credentials & Contract Services Unit (213) 241-6520 • Certificated District Fluency (213) 241-5300, ext. 29146 • Classified District Fluency (213) 353-4200 • Survey Questions School Information Branch (213) 241-2450

  5. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS BACKGROUND INFORMATION The Master Plan Program Survey is conducted each year to provide the California Department of Education (CDE) and the District with the number of English learners (ELs) and the types of services they receive. It also provides information regarding the number of state-authorized teachers providing services to ELs. The estimated number of identified ELs reported on this survey is used for the 2011-2012 budget allocation.

  6. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Changes/Reminders • The 2010-11 Master Plan Program Survey is scheduled for Tuesday, March 1, 2011. • The count of recently reclassified students will be based on students reclassified to fluent-English-proficient (FEP) status at the school from March 2, 2010 to March 1, 2011. • The Spring 2011 Student National Origin Report (SNOR) is also collected on March 1, 2011.

  7. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Changes/Reminders • The survey (including SNOR Report) will be run automatically at your school site on Monday, March 1 after 6:00 PM. • On Tuesday, schools type <BILSURV> at the SIS menu to generate a printout of the survey to submit to School Information Branch via school mail. The survey may be printed on either a pin-feed or laser printer. • Only teachers with BCLAD, CLAD, or Certificate of Completion of Staff Development are counted as authorized.

  8. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS General Procedures • Read the Master Plan Program Survey Newsletter. • Collect and enter information in SIS. • Run FS16 Report. Correct errors and check caution messages. • On Wednesday, March 2, type <BILSURV> at the SIS menu to print the survey. • Submit all survey materials according to the Coordinator’s Checklist.

  9. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS What’s Collected? • Student Information – ID01 • Certificated Staff Information – FC01 – CL31(Course Directory) • Teacher Assistant Information – PA01

  10. Student Information – ID01 RFEP Date (Field 381) and RFEP language classification (Field 341) are automatically populated after Reclassification Notification Letter is Printed (ID27) <F3> ID01 JONES, JESSE JIMMY Birth 12/04/96 Rec Room A031 Rec Nr 3053 School 8999 Gr 07A SpAttCat %Aprn 100% EnrStatus Active 301) Home Language 60 Spanish CELDT Date Oral Read Writ Overall 302) Corres Lang 60 Spanish 336) 09/20/09 3 4 3 3 English Proficiency Test 341) Language Classification LEP 311) Instrument CELDT 342) Parent Notification Date 09/19/05 312) Date 07/01/05 344) Prop 227 Waiver Granted 314) Oral Level 345) Prop 227 Waiver Date 316) Read Level351) Master Plan Pgm P Prep Redes 318) Writ Level 352) ESL Level P Prep Redes11/07 319) Overall N NON English Proficiency Post Test PriLang Proficiency Test 361) Instrument 321) Instrument P P/LAS362) Date 322) Date 07/05364) Oral Level 324) Oral Level 5366) Read Level 326) Read Level 368) Writ Level 328) Writ Level369) Overall 329) Overall P PRO 371) DPI Code Date 333)Inf Lang Assess381) Reclassified FEP Date Date382) Parent Inform Date Search Alpha/Rec Tab To ___ New <-Page-> <--Stu--> Help Exit Erase <F1> <F2> <F3> <F4> <F5><F6> <F7> <F8> <F9> <Esc> <Ctrl R Fields 321-329 are centrally downloaded. Field 333: G Given T Trans Eval Valid Assessments prior to May 14, 2001: P/LAS LAS BSM WML (English version only) IPT • PI-OC Attachment D • Low-Verbal/Non-Verbal students • Refer to Bul-3778.0 (Oct. 2, 2007) • Sign Language 98 = EO • Call Eva Garcia Interim Language Classification Fields (Field 311) Test Name (Field 312) Date Test Given (Field 341) Interim Classification LEP or IFEP RETURN

  11. Certificated Staff Information – FC01 No longer collected: (213) Culture (214) Methodology (215) Language Status (216) Goal (Teacher-in-Training) Sample FC01 Name ADAMS, ADALBERT Rec Nr 001 Credentials 201) Differential 251) 2 LDS/CLAD/ELL 202) Highest Degree 1 Bachelors252) 203) SB813 Trainee No 253) 204) SB813 Mentor No254) 205) Gate Teacher 255) 206) RSP Teacher 207) SDC Class Cd SLD SpecifLrnDisabl 210) Bilingual Assgt No 211) Language 212) Fluency Language Accreditation 213) Culture Status 214) Methodology Status 215) Language Status 216) Goal 220) ESL Type Search Alpha/Rec Tab To ___ New <-Page-> <--Rec--> Help Exit Erase <F1> <F2> <F3> <F4> <F5><F6> <F7> <F8> <F9> <Esc> <Ctrl R> • 1. BCC/BCLAD • 2. LDS/CLAD/ELL • 3. SB1969 SDAIE & ELD • 4. SB1969 SDAIE only • SB395 N/A RETURN

  12. L1 classes begin with code “B” Ex. “BK” for Bilingual Korean Certificated Staff Information – CL31 EL Coordinator Assignment (910104) Sample CL31 Course Directory File Update Bbl Fall .........Course............ Nr Sprng Nr Emph Lang Title Cred Rqd Long Title --- ----- ------ -- -- -------------- ---- --- -------------------- 069 F 230105 ENGLISH 8A 5.0 Y ENGLISH 8A 071 F 230105 G BK H ENGLISH 8A 5.0 Y ENGLISH 8A H 074 F 230105 SH SH ENGLISH 8A 5.0 Y SH ENG 8A 075 F 230101 R6 SH ENG/READ 6A 5.0 Y RSP ENG/READ 6A 076 F 230103 R7 SH ENGLISH 7A 5.0 Y RSP ENGLISH 7A 077 F 230101 CG H ENG/READ 6A 5.0 Y H ENG/READ 6A 078 F 230105 R8 SH ENGLISH 8A 5.0 Y RSP ENGLISH 8A 079 F 230101 SH SH ENG/READ 6A 5.0 Y SH ENG/READ 6A 080 F 230105 G SH ENGLISH 8A 5.0 Y RSP ENGLISH 8A-2 081 F 380701 * DRAMA MS A 5.0 N DRAMA MS A 082 F 910104 COORD,ESL/BIL 085 F 230133 2A SH LIT SUCCESS 2A 5.0 Y LIT SUCCESS 2A 089 F 230103 27 SH ENGLISH 7A 5.0 Y RSP ENGLISH 7A-2 090 F 230101 C SH ENG/READ 6A 5.0 Y ENG/READ 6A 091 F 230101 01 SH ENG/READ 6A 5.0 Y ENG/READ 6A DRWC “SH” classes taught by non-authorized teachers will not be counted as SDAIE classes. RETURN

  13. Teacher Assistant Information – PA01 SAMPLE PA01 Rec Nr 001 Bilingual Data 101) NameCNNNNN, JNNN151) Type A Bil Educ Aide 102) Employee Nr 111111 152) Language 04 Cherokee\AmrInd 153) Certified by District 111) Address GOLDEN BRICK RD 160) Paid Hrs/Day 6 112) Zip Code 91601 113) City OZ 114) Phone (818) 555-0666 Tab to, or select from function keys below. Search Alpha/Rec Tab to ___ New  Rec Help Exit Erase <F1> <F2> <F3> <F4> <F7> <F8> <F9> <Esc> <Ctrl R> RETURN

  14. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS What’s Submitted? FS16 -- Annotated Exception Report Teacher Information: Form 23A; Form 22A School-wide Information: Form 23; Form 22 School-wide Information: Form 24(Principal’s Report) Student National Origin Report (SNOR) FS34

  15. SAMPLE FS16 (1 of 2) FS16 GOOD STAFF MS SCH Report Dt 02/11/XX Print Dt 02/11/XX The following students have data problems which may adversely affect the Bilingual Survey. 1012 AXXXXXXX, NXXXXXX XXXXX 06A CAUTION: Classification code should be 'R'. 0879 AXXXXXXX, NXXXXXX XXXXX 07A CAUTION: EI student should have 2 ESL classes. 1013 AXXXXXXX, NXXXXXX XXXXX 06A CAUTION: Missing Master Plan program. 0586 AXXXXXXX, NXXXXXX XXXXX 06A ERROR: Date in 345 is not in current year. ERROR: Y in 344. Change 351 to WB. ERROR: Date in 345. Change 351 to WB. 0068 AXXXXXXX, NXXXXXX XXXXX 08D ERROR: Change 351 from SP to P. 1205 AXXXXXXX, NXXXXXX XXXXX 07B ERROR: Missing language classification code. CAUTION: Rare Language. Afghan CAUTION: PriLang Test Instrument missing. CAUTION: PriLang Test Result missing. CAUTION: Informal language assessment missing. CAUTION: Informal language assess date missing. 0634 AXXXXXXX, NXXXXXX XXXXX 06A ERROR: Date in 109 after date in 312 0884 AXXXXXXX, NXXXXXX XXXXX 07A ERROR: PRP student without English class. ERROR: PRP student in 17nnnn class. 1042 1208 AXXXXXXX, NXXXXXX XXXXX 07A ERROR: Change 351 from EI to SI. ERROR: English is incorrect for home language. ERROR: EI student without ESL class. This Student has a ‘P’ in field 351, but is not assigned to any English classes. PRP students should have a sheltered English class. Please check the schedule or change student Master Plan Code. CONTINUE

  16. SAMPLE FS16 (2 of 2) ERROR: Has EL students, but not authorized 3033 0946 AXXXXXXX, NXXXXXX XXXXX 06D ERROR: Date in 345 is not in current year. 1174 AXXXXXXX, NXXXXXX XXXXX 07C ERROR: ESL 3/4 in 352. No ESL 3/4 class. ERROR: 34 student without ESL 3 or 4 class. Summary of student problems: Errors - 0089 Cautions - 0189 -------------------------------------------------------------------------------- The following teachers have data problems which may adversely affect the Bilingual Survey. 008 GCCCZ JR., ACCC CAUTION: SH class has no LEP students. 021SCCCCO, CCCCE CCCC ERROR: Has EL students, but not authorized 3033 Summary of teacher problems: Errors - 0002 Cautions - 0002 -------------------------------------------------------------------------------- The following para-educators have data problems which may adversely affect the Bilingual Survey. 001 ACCCC, ACCCN CAUTION: Bil aide may have too few classes. Summary of para-educator problems: Errors - 0000 Cautions - 0001 -------------------------------------------------------------------------------------------------------------- RETURN

  17. FORM 23A 1/2 FS23A SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX Serial 38501 School XXXX - GOOD SCHOOL Teacher 564 FLINTSTONE, WILMA Trk A Empl Nr 992048 Cred/Cert 2 Fluency 4 AccrGoal Part V Col 11 Per 1: 230107 SH ENGLISH 9A 1130 Nr Enrolled Tot 19 EL's 6 Language 60 15 PRP 5 1 Per 2: 230107 ENGLISH 9A 1131 Nr Enrolled Tot 19 EL's 0 Per 3: 910203 CONF/PREP PER 1912 Nr Enrolled Tot 0 EL's 0 CONTINUE

  18. FORM 23A 2/2 Per 4: 230425 SH MODERN LIT 1132 Nr Enrolled Tot 43 EL's 5 Language 15 60 14 PRP 3 1 1 Per 5: 230109 SH ENGLISH 10A 1133 Nr Enrolled Tot 18 EL's 3 Language 60 PRP 3 Per 6: 230109 SH ENGLISH 10A 1134 Nr Enrolled Tot 31 EL's 4 Language 60 15 PRP 2 2 RETURN

  19. FORM 23 1/3 FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good School Track: A A. BASIC BILINGUAL/DUAL LANGUAGE PROGRAM 1. Basic Bilingual/Dual Language Program 0 2. Number of Waivers Denied for this school year 0 B. STRUCTURED ENGLISH IMMERSION PROGRAM 1. Structured English Immersion Program 0 C. ADVANCED ESL 3/4 1. Advanced ESL 3/4 0 D. PREPARATION FOR RECLASSIFICATION 1. PRP 62 E. OTHER 1. Mainstream English classes by parent request. 0 2. Appropriate plan not provided by school. 0 F. TOTAL NUMBER OF IDENTIFIED ENGLISH LEARNERS ( A1 + B1 + C1 + D1 + E1 + E2 ) 62 G. IDENTIFIED ENGLISH LEARNERS BY LANGUAGE AND BY GRADE Program Type: D1 PRP Lang Grades Code 6 7 8 9 10 11 12 Total ---- --------------------------------- ----- 15 9 8 2 6 0 4 3 32 60 6 5 1 6 6 2 1 27 22 1 1 0 0 0 1 0 3 Total 16 14 3 12 6 7 4 62 CONTINUE

  20. FORM 23 2/3 FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good School Track: A H. IDENTIFIED ENGLISH LEARNERS BY LEVEL AND LANGUAGE D. Preparation for Reclassification Program (PRP) Lang Levels Await Code 0 1 2 3 4 Redes Total ---- ----------------------- ----- ----- 15 0 0 0 0 0 32 32 60 0 0 0 0 0 27 27 22 0 0 0 0 0 3 3 Total 0 0 0 0 0 62 62 I. SUMMARY OF ENGLISH LEARNERS FROM OTHER LAUSD SCHOOLS NO DATA FOR THIS ITEM. J. INITIALLY IDENTIFIED FEP (IFEP) STUDENT DATA Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 60 2 6 6 6 4 6 6 0 36 15 1 1 3 0 1 2 0 0 8 62 1 0 0 0 0 1 0 0 2 55 0 0 1 0 0 1 0 0 2 11 0 0 1 0 0 0 1 0 2 Total 4 7 11 6 5 10 7 0 50 CONTINUE

  21. FORM 23 3/3 FS23 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX - Good School Track: A K. RECLASSIFIED FEP (RFEP) STUDENT DATA Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 15 9 7 11 8 8 5 5 0 53 60 6 6 5 7 4 6 6 0 40 55 0 0 0 1 0 2 1 0 4 14 0 0 1 2 0 0 0 0 3 77 0 0 0 1 0 1 0 0 2 22 1 0 0 1 0 0 0 0 2 19 0 0 0 0 2 0 0 0 2 62 0 0 0 0 0 1 0 0 1 25 0 0 1 0 0 0 0 0 1 11 0 0 0 0 1 0 0 0 1 Total 16 13 18 20 15 15 12 0 109 L. RECLASSIFICATION DATA Lang Grades Sp Code 6 7 8 9 10 11 12 Ed Total ---- --------------------------------- -- ----- 15 0 1 1 1 2 0 0 0 5 60 2 1 0 0 1 0 0 0 4 62 0 0 0 0 1 0 0 0 1 22 0 0 1 0 0 0 0 0 1 Total 2 2 2 1 4 0 0 0 11 RETURN

  22. FORM 24 FS24 SECONDARY MASTER PLAN PROGRAM SURVEY 02/XX/XX School: XXXX C - Good School B1. Sum Total of Item F, Section I, of Form 23 62 B2. Sum Total of Item F, Section I, of Form 22 0 GRAND TOTAL OF IDENTIFIED ENGLISH LEARNERS 62 I certify that the grade 6-12 English Learners reported above have been identified and counted in accordance with district policies. Principal's Signature __________________________ Date __________ RETURN

  23. SNOR FS34 1/2 2/29/XX Birth 1st US LanClas Region Entry Date CONTINUE

  24. SNOR FS34 2/2 RETURN

  25. Master Plan Program Survey, 2010-11 SECONDARY SURVEY COORDINATOR’S CHECKLIST School ____________________ Location Code ______ _Survey Coordinator: (print) ________________ School Phone Number: (_______) _______________ Ext. ________ Fax: (_______) ______________ Print survey forms on Wednesday, March 3, 2011. To print survey forms, type “BILSURV” at the SIS menu. The survey forms may be printed using a laser printer or a pin-feed printer. If using a pin-feed printer, remove tractor strips but do not separate the forms. Please package a complete survey forms in the following order, from top to bottom. Check off as each item is enclosed. _____1. Coordinator's Checklist (this form, signed by the principal and survey coordinator) _____2. FS16 - one or more computer printouts with annotation by the schools. _____3. The survey forms: ____ Forms 23A - Regular education program teacher forms by track, by teacher last name for all location codes at the site ____ Forms 22A - Special day program (SDP) teacher forms by track, by teacher last name for all location codes at the site ____ Form(s) 23 - School summary of regular education ELs and FEP's ____ Form(s) 22 - School summary of SDP ELs by track, by location code ____ Form 24 - One page listing total count of identified ELs by location code signed by the principal. ____ Form 23, Section II Bilingual Paraprofessionals - one page listing total counts of bilingual paraprofessionals _____4. SNOR Report signed by principal Certification: Our signatures certify that all survey forms have been reviewed and that all information provided has been verified as accurate. ____________________________ ____________________________ Signature of Survey Coordinator Signature of Principal Submit survey materials via school mail to: School Information Branch Beaudry Building, 16th Floor Coordinator’s Checklist Secondary SIS Newsletter Volume XX, Number X

  26. OFFICE OF DATA & ACCOUNTABILITY School Information Branch & Secondary SIS Thank You!!!

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