The Basics on Capital Project Financing

1. The Basics on Capital Project Financing Presented by: Mark Brewer November 2012

2. Introduction Do More…With Less

3. Finance Mission Successfully complete all projects at the lowest possible cost of delivery

4. Department Mission Successfully complete all projects and let finance figure out how to pay for them

5. Prescription • Evaluate CIP Process • Follow the Strategy • Identify Specific Funding Options • Secure the Funding • Manage Funding Requirements • Audit/Closeout the Project

6. Evaluate CIP Process • Expand Project Descriptions • Project names are insufficient • Detailed project elements are required • Question Priorities/Timelines • Every project cannot be the top priority • What if there were no funds? • Segregate by Categories • Water, Wastewater, Stormwater, Parks & Rec., Police, Fire, Solid Waste, etc.

7. Follow the Strategy

8. Identify Specific Funding Options • Match project type with funding source • List potential source in CIP • Gather funding source information • Get rules, forms, applications • Know the flow • Identify funding cycle • Outline the steps

9. Identify Specific Funding Options • Water: Drinking Water State Revolving Fund (SRF) Loan Program, FRWA Interim Financing Program, EPA Special Water Grants Program, State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) • Wastewater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, FRWA Interim Financing Program, Small Disadvantaged Communities Grant Program, EPA Special Water Grants Program, Water Quality Improvement and Water Restoration Grant Program (Special Appropriations under Florida Statute 403.855), State Bond Loan Program, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)

10. Identify Specific Funding Options • Stormwater: State Revolving Fund (SRF) Loan Program for Water Pollution Control, Flood Mitigation Assistance Grant Program, Hazard Mitigation Grant Program, Non-point Source Funding (Section 319(h)), Pre-Disaster Mitigation Program Competitive Grant, Water Management District Cooperative Funding Initiative, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG) • Transportation: Economic Development Transportation Fund - Road-Fund Incentive program, Office of Tourism, Trade and Economic Development (OTTED), Transportation Enhancements Program, FDOT Local Agency Program, FDOT Local Technical Assistance Program, Economic Development Administration (EDA) Grant Programs, Community Development Block Grant (CDBG)

11. Know the Flow

12. Secure the Funding • Prepare application • Schedule local approvals early • Submit on-time • Follow-up, Follow-up, Follow-up

13. Manage the Funding • Establish file system • Follow the rules, regulations & procedures • Pay special attention to procurement • Meet all reporting requirements • Records retention focus

14. Audit/Closeout • Submit Annual Audits to Agency • Agency Closeout Site Visit • Conduct Project Specific Audit • Maintain Records

15. Q&A

16. Thank You!