Emergency Management Information System - EMIS

1. Emergency Management Information System - EMIS Hazard Risk Mitigation & Emergency Preparedness Project

2. Summary • Project:Hazard Risk Mitigation & Emergency Preparedness • Component A: Strengthening of Emergency Management and Risk Financing Capacity • Subcomponent A2: Development of emergency management information system

3. Hazard Risk Mitigation & Emergency Preparedness ProjectComponent A: Strengthening of Emergency Management and Risk Financing Capacity Component objective: • to enhance the capacity of the Romanian authorities to better prepare for, respond to and recover from natural or man-made disasters, through modernization of information technology and communications systems, activities which would increase the planning and training efforts of all levels of government, public awareness and preparedness, and complete technical feasibility work and institutional framework for launching of the Romanian Catastrophe Insurance Program Component A summary: A1. Upgrading emergency communications at the national, regional and local level A2. Development of emergency management information system A3. Development of a Vrancea earthquake scenario A4. Public awareness program A5. Preparation of Catastrophe Insurance Program

4. Hazard Risk Mitigation & Emergency Preparedness ProjectComponent A: Strengthening of Emergency Management and Risk Financing CapacityA2. Development of Emergency Management Information System Subcomponent objective: • to develop a coordinated information management system to collect, analyze and share real-time data among emergency management agencies and key public officials at the national, regional and local levels Subcomponent summary: • Feasibility and System Design Study: the basis for implementation of a modern emergency management information system – Consultancy Services • Establishment ofIT-based Emergency Management Information System: the acquisition of an emergency management information system to be deployed at the national, county and municipal levels - Goods

5. Emergency Management Information System EMIS The EMIS is an integrated information system within the National Emergency Management System (NEMS) connecting all the emergency operational centers and other stakeholders for streamline information sharing and decision support for both daily routine and emergency situations response operations, supporting all phases of emergency management: mitigation, preparedness, response, and recovery.

6. Emergency Management Information System EMIS The aim of EMIS is to improve the communications and information sharing among institutions involved in emergency management in order to facilitate quick and correct decisions during emergencies The EMIS is an integrated computer database, communication and logic system designed to support decision makers during emergencies by giving them detailed, real-time information, allowing them to graphically integrate it and then transmit their decisions through the chain of command to the appropriate Emergency Responders and other actors involved in the Emergency Management procedures The EMIS will select and organize the various data collected and disseminated by a multitude of authorities involved in emergency management, and will process that data to enable the development and implementation of a clear plan of action in response to the emergency

7. Emergency Management Information System EMIS The Emergency Management Information System (EMIS), will assist its users and decision makers in: • Collecting data about the emergencies from all institutions involved in emergency management • Exchanging of information and collaboration between parties involved for an enhanced decision making • Gathering and sharing information between organizations involved in the management of the emergency situations based on a user defined access • Effectively communicating information between institutions • Maintaining the emergency plans covering all emergency phases • Maintaining an up-to-date database of all necessary human and material resources • Assessing the emergency situations and damages • Executing the emergency plans and procedures • Notifying the involved parties and report the situation • Initiating, coordinating and monitoring search and rescue missions • Coordinating medical assistance • Managing the resources needed for interventions • Coordinating evacuation and sheltering • Recording all the transactions for post event audit and after actions reviews • Maintaining relations with media/public relation • Coordinating of post-event operations

8. Emergency Management Information System EMIS Nationwide EMIS implementation at the level of the County Emergency Operational Centers County Emergency Operational Centers

9. Emergency Management Information System EMIS EMIS architecture overview

10. Emergency Management Information System EMIS • Current status: • The bidding documents for “Supply and installation of fully integratedemergency management information system (Hardware, Software and related services)“ are available and can be obtained by interested eligible bidders from PMU-MIRA, 46 Banul Dumitrache, sector 2, 023765 Bucharest, Romania, Tel: +40 21 242 06 81, Fax: +40 21 242 06 82, E-mail: ump-mai@mira.gov.ro • Implementation plan: • Start: January 2008 • Finish: December 2008

11. Emergency Management Information System EMIS • Benefits • The quality and efficiency of the emergency management services would be dramatically improved country wide at national and county levels by the end of 2008. • The government capacity to respond rapidly in the face of disaster is strengthened • Standard Operating Procedures in place

12. Questions