1 / 53

LIS1510 Library and Archives Automation Issues

LIS1510 Library and Archives Automation Issues. Andy Dawson Department of Information Studies, UCL (University of Malta 2010). WELCOME!. A bit about me… A bit about you? A bit about the course!. A brief overview of the course. Automation and systems thinking Systems analysis and design

jalena
Télécharger la présentation

LIS1510 Library and Archives Automation Issues

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. LIS1510Library and Archives Automation Issues Andy Dawson Department of Information Studies, UCL(University of Malta 2010) Andy Dawson

  2. WELCOME! • A bit about me… • A bit about you? • A bit about the course!

  3. A brief overview of the course • Automation and systems thinking • Systems analysis and design • System selection, installation and management • Digitisation and optical systems • The Internet and its uses: • As a source of information • As a tool to disseminate information

  4. Other elements • Practical sessions • Practising the theory • Mostly lab based • Course assessment (3 elements) • Short essay (25%) • Library system diagramming (25%) • Website creation (50%)

  5. General points DON’TPANIC!

  6. General points • Keep it informal! • Feel free to • interrupt • ask questions (PLEASE!) • contribute your thoughts and experiences • Remember you should learn from each other as well as from me! • If you don’t understand, don’t be shy, speak up! • Format: generally, two sessions with substantial “talk break” in between (and at end if time left) • For LIS, read ANY kind of information service

  7. OK so far? • Any immediate questions or worries?

  8. What we will be looking at today (1) • What is a system? • Systems within systems • The library as a system • Analysing systems

  9. What we will be looking at today (2) • Why automate? • possible benefits • possible drawbacks • What is an integrated system? • Components of an ALS • Planning for automation

  10. “The force behind the effective functioning of any organisation is a system”(Layzell & Loucopoulos)

  11. What is a system? • A collection of inter-related parts • which act as a whole • towards a common goal

  12. e.g. library system... Books Reference Acquisition Circulation Cataloguing People

  13. ...and subsystems Books Reference System Acquisition System Circulation System Cataloguing System People

  14. Systems within systems • Parts of systems can themselves be seen as systems • Systems are everywhere! • Systems can be seen, organised, and described in different ways

  15. System properties • Open systems • An open system interacts with the outside world • It must be capable of adaptation in order to react to and accomodate changes in its environment • Synergy • The working together of elements towards a common goal/benefit • Whole greater than the sum of the parts

  16. System features • Structure • Organisation • Process • Context • Purpose

  17. The system life cycle • Analysis • Design • Implementation • Evaluation • Decay • Replacement

  18. Systems analysis • A methodology offering a framework and tools for the selection of appropriate computer system design • A means of analysing and solving problems • Structured Systems Analysis and Design Method (SSADM)

  19. System identification • What is the “problem”? • System boundaries • environment • inputs • outputs • The context diagram

  20. System elements • components/subsystems/entities • structures (views) • modularity/cohesion/coupling • relationships • characteristics/attributes • states • black boxes

  21. System satisfaction • Why do so many systems seem to “fail”? • Importance of purpose • goals • objectives • standards • norms • Importance of communication • Tradeoffs

  22. Remember... • A system is a tool, not an end • A system is not isolated • A system must be seen in context, as part of a larger system • Systems analysis should transform, not just translate

  23. Time for a break! • And hopefully some questions and discussion…

  24. The Library System – considerations(with apologies to archivists!) • What is a Library for? • How does it work? • Open systems • Systems within systems • Library systems vs Computer systems • Systems don’t require IT • Systems may benefit from IT

  25. The development of IT in LIS – the 60s • Early 60s: • Keywords for Chemical Abstracts at IBM • Lockheed catalogue cards by computer • Mid 60s: • First cataloguing co-operative (BCGS) • Development of MARC cataloguing • Many “failed” computerised library systems • Late 60s: • Moves to standardisation, ISBN

  26. The development of IT in LIS – the 70s • Early 70s: • Growth of co-operatives • Parent-supported local applications • Mid 70s: • Growth of online searching • Late 70s: • Development of minicomputer systems

  27. The development of IT in LIS – the 80s • Early 80s: • Turnkey systems • OPACs • Mid 80s: • First microcomputer systems, first CD-ROMs • Late 80s: • Local networking • Growth of the CD-ROM

  28. The development of IT in LIS – the 90s • Early 90s: • Open systems, end-user searching • Mid 90s: • Interface development • Rise of the Internet • Late 90s: • Web interfaces, Metadata • Lack of integration?

  29. The development of IT in LIS - the 21st century • Information overload? • Continued internet growth • DVD and writeable mass media • Broadband • Googlemania • Rise of social software • A time of opportunity… • Any ideas? • Think about it… • For the good of your careers! And the seminar 

  30. Why are IT LIS systems developed? • to save money • to extend services • to improve accuracy • to improve speed • to keep up with the Jones (Borgs? ) • because IT’s there

  31. The myths of IT in LIS (after Mason [1971]) • computers make everything effortless • computer-based procedures are faster • computer systems save money • computing systems are cheap • computer systems are easy to set up • transferring data is easy • integration of systems is easy • computers give users better service

  32. Where do problems arise • Hardware • Software • Finance • People

  33. How can we avoid these problems? • PLAN! • Identify users and their needs • Transform, not translate • Be realistic • Ensure proper project management • Prepare, involve and train people

  34. Where is IT used in a Library/Archive? • Administration and Management • Presentation and communication • Information sharing • Information finding

  35. Library management systems • Systems concerned with maintaining records of transactions associated with the operation of the library/info service • Systems concerned with the organisation of data • Primarily “internal” • Library Management vs other systems • “Library automation systems” - a misnomer?

  36. Implementation considerations • Single or multi-function • Stand-alone or networked • Web interfacing • Other data/systems • Flexibility for future needs • Degree of integration

  37. What is “integration”? • Linkage between elements • Interchange between elements • Ease of use? • Design heritage ramifications

  38. Library management system typical functions • Ordering and acquisitions • Cataloguing • OPACs • Circulation control • Serials control • Management information • Interlibrary loans

  39. Additional functions/systems • Records/archival management • Digitised resource management • Information dissemination • SDI/profiling

  40. Acquisitions • Ordering • Receipting • Claiming • Fund accounting • Enquiries on orders

  41. Cataloguing • Record creation • Uploading, formats • Authority control • Realtime/batch update

  42. Catalogue access • Help and advice • Multi-level access • Search capabilities • Display formats • Reservation • Printouts

  43. Circulation control • Issue • traps • parameters • overrides • Return • overdues & fines • reservations • Renewal

  44. Serials control • Ordering • Checkin • Routing • Claiming • Binding • Fund accounting

  45. Management information • Report generation • Statistics • Use • non-use • user analyses • Accounting • funds • commitment • billing

  46. Interlibrary loans • Usually independent • RDBMS or issue based • Charging • Links to loan system

  47. Other general aspects • Security • Backups • Support • Training • Price!

  48. Archive systems • Similarities and differences to LIS systems • Often based on same/similar software • Dealing with visual components • Interpretive help • Markup • Archive exploitation/access vs storage

  49. Trends in the marketplace • Specialisation (vertical segmentation) • Multimedia capability • Graphic/web-based interfaces • Z39.50 compliance • Archive-specific systems • Crossover systems • Specific developments • RM systems and XML

  50. Planning • Why is it important? • Efficiency & control • Success/failure • Nature of systems: • Mission-critical • High-impact • High profile • High cost? • Also important for small-scale projects

More Related