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Mid-Year Budget Evaluation

Mid-Year Budget Evaluation. January 20 th , 2011. General Fund Revenues December 31, 2010. General Fund Expenditures. Does not include encumbrances of $1 million. Revenue/FTE Analysis. FTE Historical Comparison. Current Positions Frozen. Assistant County Manager 1 Project Specialist 1

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Mid-Year Budget Evaluation

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  1. Mid-Year Budget Evaluation January 20th, 2011

  2. General Fund RevenuesDecember 31, 2010

  3. General Fund Expenditures Does not include encumbrances of $1 million

  4. Revenue/FTE Analysis

  5. FTE Historical Comparison

  6. Current Positions Frozen • Assistant County Manager 1 • Project Specialist 1 • IT Technician 1 • Human Resource Specialist 1 • Total 4 Amount reduced for FY 11-12 ~ $250,000

  7. Central Permitting Revenue with FTE comparison FY 2005 thru Current FY

  8. Environmental Health

  9. Inspections

  10. Erosion Control

  11. Planning

  12. FTE Recommendationfor Central Permitting • Environmental Health 3 • Erosion Control 1 • Inspections 1 • Total 5 Amount reduced for FY 11-12 ~ $200,000

  13. Register of Deeds

  14. Land Records

  15. Library

  16. Current with Recommended Adjustments for FY 10-11 • Current Positions Frozen 4 • Additional Recommendation 5 • Total Reductions 9

  17. FTE Historical Comparison

  18. QUESTIONS?

  19. Landfill RFP EVALUATION

  20. Solid Waste Proposed Operations Budget FY11-12 • County revenues: $ 5,433,947* • Includes an appropriation of fund balance • County expenditures: • Operating 5,433,947 • Capital Outlay/Loan** 600,000 • Total County exp. $ 6,033,947 *Equivalent to $18 increase in availability fee or approximately 1 cent on the tax rate to balance budget ** Annual debt payment for Two $1 million projects

  21. Three Responses Received • Republic Services of North Carolina, LLC • Option 1 • Option 2 • Option 3 • Hydro Pro Services, LLC • One Option • Santek Environmental, Inc • Option 1 • Option 2

  22. Republic Option 1: Operate and Develop Haywood County Landfill(Non-binding proposal) • Request permit modifications to allow for out of County tonnage • Transfer station would be closed • $4.3 million for infrastructure improvements at landfill • Municipalities and haulers would have to haul tonnage to landfill • Perform all activities for daily operation, design, development, compliance, financing and site modifications

  23. Staff Analysis of Republic Option 1: Operate and Develop Haywood County Landfill • Revenue • County loses tipping fee • County keeps recycling revenue • Expense • County loses transfer station cost • Keeps MRF cost • County loses landfill cost • Annual Net County Loss of $472,985 • Cost is $50 per ton to haulers, towns and county

  24. Republic Option 2 : Operate & Develop Transfer Station, MRF, transfer waste to Upstate Regional Landfill • Mothball landfill, County responsible for closure & post closure • All county waste goes through transfer station and hauled to Upstate Regional Landfill • Municipalities and haulers would continue to bring waste to transfer station • Hauling is subcontracted to KRD Trucking • Assume complete operations of the transfer station

  25. Staff Analysis of Republic Option 2 : Operate & Develop Transfer Station, MRF, transfer waste to Upstate Regional Landfill • Revenue • County loses tipping fee • County loses recycling revenue • County loses scrap metal and white goods revenue • Expense • County reduces operating costs to mothball /maintain landfill • County incurs new hauling costs • Annual Net County Loss of $402,000 • Cost is $46 per ton to haulers, towns and county

  26. Republic Option 3: Transfer and Dispose Waste at Upstate Regional Landfill • Mothball landfill, County responsible for closure & post closure • All county waste goes through transfer station and hauled to Upstate Regional Landfill • Municipalities and haulers would continue to bring waste to transfer station • County would maintain operation of transfer station and MRF • Republic will advise the County on retrofitting transfer station to improve efficiency

  27. Staff Analysis of Republic Option 3: Transfer and Dispose Waste at Upstate Regional Landfill • Revenue • County loses tipping fee • Expense • County maintains operating costs of transfer station and MRF • County incurs new hauling costs • Annual Net County Loss of $1,212,000 • Cost is $41 per ton to haulers, towns and county

  28. Hydro Pro • Provide the personnel, equipment and materials to conduct day-to-day operations of the White Oak Landfill • Transfer station to be maintained by County • County hauls waste to the landfill • County responsible for environmental monitoring • County responsible for site engineering and future cell development

  29. Staff Analysis of Hydro Pro • Revenue • County keeps tipping fee • County keeps recycling revenue • Expense • County costs to contract for management of landfill increases • County incurs cost for engineering • Annual Net County Loss of $400,000

  30. Santek Environmental • Daily management of White Oak Landfill • Leachate Transport/Disposal • Environmental Monitoring • Construction of new Scale House and Scales • Construction of Public Convenience Center at Landfill • Option of a Ten Year or Twenty Year Contract • Future cell development with 325 tons per day • Closure and Post-Closure Fund

  31. Staff Analysis of Santek • Revenue • County keeps all fees • Option to renegotiate at 325 tons per day • Guarantee of 30 years of disposal capacity • Expense • County’s cost to operate landfill is reduced • No additional cost to County for capital site modifications: scale house, scales and convenience center • Annual Net County Gain of $462,000 for 10-year agreement • Annual Net County Gain of $480,000 for 20-year agreement • No change to fees

  32. Financial Comparison

  33. DENR Required Closure & Post-Closure Costs at White Oak Landfill • $225,000 per acre for 60.6 acres totals $13,635,000 • Current unfunded liability of $5,596,211 • Equates to $454,500 per year over 30 years • $14 per household annually

  34. Future Cells • Projected Costs for Future Cell Development and Construction Future Cell Costs $15,500,000 • Equates to $484,375 per year over 30 years • $16 per household annually • Cost Avoidance of $29.1 Million for future cells and closure/post-closure at 325 tons • Equates to $30 household availability fee avoidance

  35. Closure of Transfer Station • Eliminates majority of fixed costs and recurring capital expenditures • Projected Savings of $940,000 • Equates to $29 on household availability fee

  36. Consequences of doing nothing Annual operating cost $6,033,427 $110 Annual contribution for closure and post closure liability 454,500 14 Decrease fund balance appropriation 465,000 15 Total Solid Waste Management annual County cost 6,952,927 139 Annual budget under Santek 6,029,927 115 Cost of doing nothing $ 923,000 * 24 *This equates to $27,690,000 over 30 years

  37. QUESTIONS?

  38. Facilities space need analysis

  39. Annex III • 4,440 sf • Roof replacement with standard .060” EPDM roof membrane • Full tear off and replacement $25,000 • Interior repairs: ceiling and painting $5,000

  40. Annex II • 14,400 sf • Renovations ($30 PSF) $330,000 • Estimate is not based on complete remodel • Estimate will vary depending on which departments are relocated to Annex II

  41. Health Department • 14,995 sf • Renovations ($41 PSF) $475,000 • Project will be more per square foot due to the interior wall structure and the cost for additional electrical work • Estimated cost reflects partial renovations

  42. Bargains Building • 11,320 sf • Renovations (pending type of occupancy) $600,000 - $750,000. • Building needs a new roof soon if there is any sign this building will be renovated • Estimated cost to replace the roof with a “rolled roofing” material would be $55,000. • Includes some minor replacement of the roof sheathing • Even if there never was anything in this building other than storage it would be a good idea to replace the roof

  43. QUESTIONS?

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