Search for iForms, Review Withdrawn iForms and Search for One Time Payment and Supplement iForms

1. Search for iForms, Review Withdrawn iForms and Search for One Time Payment and Supplement iForms

2. Search for iForms & Withdrawn iForms This will teach you about withdrawn iForms and how to search for withdrawn and other iForms. The Search Feature will allow you to locate, review, print the iForm submitted review its attachments, if any and see who has processed the iForm. The Search Feature works for these forms: Use the Search One time/Supplements link listed under Work Overview to search for supplements or one time payment iForms. There is no search feature for Position Request iForms. You can also use the SAP transaction ZHPA_ACTION_STAT (Personnel Actions Report) to determine the status of an iForm or find out who/department has an iForm.

3. Summary of Withdrawn iForms • When an iForm is withdrawn, you will receive a notice in your UWL > Notifications Tab. • Review your notifications tab each day. • You will use the search feature to locate the iForm and review the comments to determine why it was withdrawn. • Follow the instructions listed in the iForms comment section to determine if another iForm must be submitted. • Once an iForm has been withdrawn, it can NOT be resubmitted. In some instances, HRIS will manually enter the iForm action directly into SAP and then withdraw the iForm. These do not require another iForm to be created. A withdrawn iForms status is listed as cancelled.

4. Withdrawn iForms Reference No. • How do I know if an iForm I created has been withdrawn by HRIS or Staffing? • The HR Action Processor will receive a notice on their Home<UWL<Notifications tab • Use the Search Process feature to determine why the iForm was withdrawn/cancelled.

5. Search for an iForm • The Search Feature will allow you to search for the following iForms: Additional Assignments, Change in Pay, Demotion, Reassignment, Return to Work, Separation, Termination, Transfer and Working While on Leave. • Use the Search One time/Supplements link under work overview to search for these iForms. There is no search feature for Position Request iForms. 1 Select HR Action Processor Tab. Open Work Overview folder. Click on Search Processes. 2 3

6. Search for an iForm • 4. Click on Advanced Search 4 5. Enter Reference Number 6. Click on “Go”; process appears below 5 6

7. Search for an iForm • 7. Select Process “Reassignment and click on Details. 7 • 8. Each work-flow step of the process is outlined. Click on the line with the status “Withdrawn.” 8 • 9. iForm is displayed – Go to the Bottom and Review the comments 9 NOTE: You can not resubmit this iForm. A new one will need to be created, if needed.

8. Search One Time Payments & Supplement iForms • Click Search One Time/Supplements • Enter the Reference No., Creator’s Personnel Number, or Creation Date • Click Search. 1 3 2

9. Search One Time Payments & Supplement iForms • The Form type legend displays at the top. • The other payments display in the table, with the reference number, form type, creator, and creation date. Double click the line item to display a copy of the form • Click Back to return to the Search screen. 4 5 6

10. HRIS Directory