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Intro to Microsoft Excel: Beginner's Guide to Spreadsheets

This beginner-friendly class introduces the essential concepts and operations of Microsoft Excel. You'll learn what a spreadsheet is, how to navigate and use Excel's features, and build a simple spreadsheet. Prerequisites include basic Windows skills and familiarity with a mouse and keyboard. Key topics include entering and formatting data, editing cells, using functions, and saving documents. Practice your new skills by creating an electronic checkbook. Join us for free demonstrations at Central Library and participating branches!

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Intro to Microsoft Excel: Beginner's Guide to Spreadsheets

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Presentation Transcript

  1. Microsoft Excel for beginners

  2. Class Objectives: • What a spreadsheet is and why you might want one • Basic Excel operations • How to build a simple spreadsheet

  3. Prerequisites: • Basic Windows • How to use a mouse • Your keyboard layout • How to use the numeric keypad

  4. What is a Spreadsheet? • Accounting or bookkeeping program that displays information in columns and rows. • Spreadsheet is used to: • Store and organize data • Complete calculations • Manipulate data • Create charts

  5. Excel Windows Columns Name Box Formula Bar Rows Worksheet Tabs

  6. Navigating the Workbook • Worksheet Tabs • Scrollbars • Keyboard

  7. Spreadsheet: Cells & Data • Selecting a Single Cell • Entering Data • Editing Data • Selecting a Range of Cells

  8. Formatting Worksheets • Naming Worksheets • Resizing Cell Blocks • Centering Titles Across Columns • Changing Font Style & Font Size • Formatting Cells with Styles & Alignment

  9. Copy, Cut & Paste • Menu Bar: • Choose Edit, Cut or Copy • Followed by Edit, Paste • “Drag-and-Drop” method

  10. Practice:Set Up an Electronic Checkbook • Enter Worksheet Title • Merge & Center • Enter Column Titles • Format Worksheet & Column Titles • Name Your Worksheet

  11. Practice:Create an Electronic Checkbook Practice your new skills by creating an electronic checkbook like this one!

  12. Saving your Work: Click Save from the File Menu or the Toolbar • Name your document • Select a location to save your document • Click Save 2 1 3 Remember to save often so you won’t lose your work!

  13. Printing Worksheets: • Using Print Preview • See how your worksheet will look on paper • Page Setup commands • Print Commands • File Bar • Ctrl – P • Toolbar Button

  14. Public Training Classes • Free demonstrations are given at Central Library and select branches! • Pick up the Houston Public Library’s Calendar of Events. • For more information Call (832) 393-1313, or visit http://www.houstonlibrary.org

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