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Safeguarding Personal Data: Essential Guidelines for Staff

This guide, authored by Ray Heasley (Data Protection Officer) and Sue Foreman (Senior Designated Person for Safeguarding), covers crucial aspects of data protection and safeguarding practices within the organization. It highlights key points such as understanding personal and sensitive data, navigating data requests, and reinforcing the importance of vigilance against information breaches. Staff are advised on how to handle data requests, ensure confidentiality, and comply with DPA obligations, emphasizing the necessity of asking for clarification when in doubt.

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Safeguarding Personal Data: Essential Guidelines for Staff

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  1. Data Protection and Safeguarding Ray Heasley Data Protection Officer B011 internal phone 6367 Sue Foreman Senior Designated Person for Safeguarding L110 internal phone 3467

  2. Data can be interesting …

  3. Looking after your data (1)

  4. Looking after your data (2)

  5. Key Points • Personal data • Sensitive personal data • Interesting data • Who can see what’s on your screen? • The Weakest Link - what have you left lying around? • DPA obligations – staff guide, IS and DP policies • If in doubt – ask!

  6. Dealing with requests for data

  7. Group activity Dealing with requests for student information – some scenarios

  8. Key Messages • Check who is asking • Don’t feel you have to respond immediately • Don’t divulge information which has not been requested • Keep a record – use this form on SharePoint, send to RayCollege services \ Access to Information \ Data request relating to a student form https://sharepoint.loucoll.ac.uk/access/Shared%20Documents/Data%20Request%20relating%20to%20a%20student%20-%20form.doc • If in doubt – ASK!

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