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Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of M

Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of Math and Computer Science CFSP Undergraduate Research Assistant Dr. Edward Corwin, Dr. Antonette Logar Advisors Mr. William Arbegast Center Director

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Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of M

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  1. Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of Math and Computer Science CFSP Undergraduate Research Assistant Dr. Edward Corwin, Dr. Antonette Logar Advisors Mr. William Arbegast Center Director Advanced Materials Processing & Joining Lab STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  2. Funding provided by NSF REU to study and document current CFSP practices and identify opportunities for automation. “Team Bob” Christopher Cody, Jordan Ritz, Matthew DesEnfants Dr. Logar is terrible with names. All members answer to “Bob”. REU Project STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  3. Web site and database are centerpiece of CFSP electronic resources. Administrative backend developed to give center members an easier system for modifying web content. Authorized users may add content without knowing HTML, PhP, or SQL Tied to database Content dynamically generated All code written locally for maximum control Recent Developments STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  4. Administrative Backend STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  5. Presentation Tool STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  6. Survey Tool (In Progress) STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  7. Focus on tasks that are : Done frequently May be done at other I/UCRCs All involve improving communication in one way or another Opportunities to see more information but more summary information when possible Anything to reduce email! Opportunities for Automation STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  8. Opportunities for Automation Interactive Website Shared Database Online tools STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  9. Current method: common database for experimental results Non-center data stored locally All documents stored locally Limitations: Multiple interfaces for data storage No central repository for documents Opportunities for Automation:Shared Database STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  10. Improvements: One interface that enters data into CFSP database and generates file that can be used to enter into local databases Extend AMP document management system (PaDMS) to be easily used by others. Extend current search capability and allow for more user control of report formats generated. Opportunities for Automation:Shared Database STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  11. AMP, UMR, WSU, BYU, USC Student with Experimental Data CFSP Experimental Data Database CFSP or both Common Database Interface Document Management PaDMS Local or both AMP Local Database UMR Local Database WSU Local Database BYU Local Database USC Local Database Shared Database STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  12. Current practice: Reports created using template, sent to web administrator Web administrator Uploads to web site Files downloaded and compiled into a single report Limitations: Administrator creates a workflow bottleneck Opportunities for Automation:Web-based Quarterly Reports STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  13. Improvements: Web form for entering data Automatic update to web page Automated “nagging” “Generate book” option to convert all files to pdf, create one file for printing with cover page, table of contents, page numbers. Opportunities for Automation:Web-based Quarterly Reports STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  14. Current method: LIFE Forms filled out on web Votes easily available Limitations: Tabulated response currently not automated Improvements: Automate tabulation of comments and responses Opportunities for Automation: LIFE Form Response Handling STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  15. LIFE Form Current Summary STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  16. Life Form Response[Not currently automated] STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  17. Current practice: Action items discussed, reviewed at IAB meetings Updates to action items uploaded to web site by administrator Limitations Multiple steps to make a change Need to look through multiple files to see the history of an item Opportunities for Automation:Web-based Action Items STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  18. Improvements: Interface to allow editing of action items directly on the web. (restricted to specified users) Ability to view by status (open, closed, cancelled), person responsible, date added, date closed etc. Items clickable to see history of each. Opportunities for Automation:Web-based Action Items STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  19. Current practice: Scheduling meetings done by email Surveys done by email, paper, sometimes web forms Publication approval from center members done via email Scheduling equipment done by email (or more informally) Limitations: Time lag for scheduling/approvals Redundant effort for small surveys Opportunities for Automation:Web-based polling STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  20. Improvements: General-purpose web-based scheduler Graphical representation of availability of people or equipment General-purpose approval tool Automatically generate list of needed approvals Interface to select approve/disapprove and add comments General-purpose small survey tool Don’t need to know HTML, XML, etc. Tool guides user through process of entering questions as text, selecting types of answers. Creates report of responses Opportunities for Automation:Web-based polling STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  21. Current method: Many items posted to web site Presentations Agendas Papers Experimental data Limitations: No easy way to respond to postings Improvements: Automate feedback Opportunities for Automation: Automated Web-Site Feedback STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  22. Could simply have an email button with every posting A bulletin board might be more appropriate for some comments A combination of the two would be more flexible Bulletin board comments automatically emailed to interested parties Allow direct email to poster of original content or to reply to previous comment Automated Web-Site Feedback STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  23. With standardization, automation becomes possible. Sites can share resources through databases and dynamically generated web pages. A central repository for sharing online tools among all I/UCRCs may benefit all of us. Conclusion STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

  24. Questions? Thank you STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

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