Beyond the Basics

1. Beyond the Basics

2. Agenda Introduction to Headers and Footers Inserting page numbers, names, date, and time Inserting and editing an image in a document Using tables and formatting borders and shading Bullets and Numbering Working with columns

3. Goals At the end of this session, you will know: How to insert page numbers, date, time, and names into a header or footer Add pictures to a document Crop and resize a picture Insert a table and format borders and shading How to use columns in your document

4. Let�s Begin! | Open MS Word Click to open the �Start� menu. Click on �Programs� Find / Click the �Microsoft Office� folder Click on �Microsoft Office Word 2007�

5. Headers and Footers Header � text, images, or other content located in a special box that appears at the top of each page in your document Footer -- text, images, or other content located in a special box that appears at the bottom of each page in your document Headers and footers are commonly used to display: page numbers, file names, dates, logos, or letterheads. They appear on each page and help you identify the document. By default, text or graphic in the header or footer will be the same on each page unless otherwise indicated (different first page, different odd/even pages, etc.)

6. To begin using headers and footers: From the Ribbon, click the �Insert� tab Choose �Header� or �Footer� from the �Header & Footer� group Select one of the available templates, or choose�Blank� OR Double-click on either the header or the footer areas within your document to start from scratch.

7. Inserting an Image Clip Art � collections of generic pictures stored on your computer that are searchable by keywords. (MS Word comes pre-installed with several Clip Art collections.) Pictures (�from file�) � non-clipart images from a variety of sources stored on your computer or mobile storage devices. (these are often images you created (photos, scans, drawings), found on a website, or were sent in an email)

8. Inserting Clip-Art

9. Resizing an Image If the picture you chose is too small or too big, you can resize it. Original Resized Click on the picture. You will see circles or squares on the outside of the picture. These are called handles. Move your mouse over one of the handles until you see a 2-sided arrow. Click and hold down the left mouse button, and drag away from the image (to make it bigger) or towards the image (to make it smaller). Please Note: Using the handles on the corners of the image will maintain its aspect ratio and will prevent it from stretching and becoming disproportionate. Using the handles in the middle of each side of the image will allow it to stretch horizontally or vertically, distorting the image. The rotation handle (�the green handle�) will allow you to rotate the image.

10. Cropping an Image Cropping an image allows you to cut out parts of the picture, leaving only the part of the picture you want: ORIGINAL CROPPED Click on the image. The Ribbon should switch to the �Format� tab. Click the �Crop icon� from the �Size� group. Special �crop handles� will appear around the image. Click and drag these handles towards the center of the image until the remaining image is what you want. Smart Tip: After resizing or cropping an image, you can restore the picture to its original version by clicking the �Reset Picture� icon under the �Insert� tab in the �Adjust� group.

11. Text Wrap Text wrap allows words to flow gently around images, avoiding white spaces and gaps. Click on the picture to switch to the �Format� tab. Click �Text Wrapping� in the �Arrange� group. Click to select the type of text wrap you want by clicking on the appropriate icon.

12. Inserting Tables To add a table, go to the �Insert� tab and choose �Table� Choose the size of your table using the grid that appears, or click �Insert Table� for more options. Add data to your table�s cells. (cells are the boxes created by the intersections of columns and rows) Note: To move from cell to cell, click on the tab or arrow keys. Pressing enter will give you another line within the cell, not move you to the next row.

13. Formatting Tables To resize your table Move your mouse over the table until you see a small square in the lower right hand corner of the table. Click and drag that square until your table is the size you need. To resize Columns and RowsMove your cursor over the lines that mark the top/bottom or left/right of a cell until you have a two sided arrow with two lines in the middle. Click and drag the line until you have what you need.

14. Adding Columns and Rows

15. Columns Columns allow you to create newspaper-like documents. From the Page Layout tab, choose Columns from the Page Setup group.

16. Making Lists | Bullets & Numbering Bullets � symbols (circles, dots, squares, etc.) used to designate items in a list (hint: these definitions are part of a bulleted list) Numbering � an option similar to bullets, used to create automatically-numbered (or lettered) lists. (example below) From the �Home� tab, choose either �Bullets� or �Numbering� from the Paragraph group. (optional) Choose which type of bullets or numbers you�d like to use by clicking the small down arrow inside each icon. To create your list, type the first item and press �Enter.� You will see the next bulleted or numbered line appear. Continue adding items and pressing �Enter� until you�re done with your list.

17. Making Lists (continued) You can also type your list first, and then: Highlight your list. Select either �Bullets� or �Numbering� from the �Home� tab. Smart Tip: Pressing �Tab� will indent a list item � useful for creating hierarchies.

18. Questions? Thank you for coming.