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Present, Don’t Speak

Present, Don’t Speak. Adapted For SKKU Creative Engineering Design Students from the presentation of D. E. Goldberg Department of General Engineering University of Illinois at Urbana-Champaign. Foreword. Faulty reasoning: Politicians give speeches, so I should give speeches, too.

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Present, Don’t Speak

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  1. Present, Don’t Speak Adapted For SKKU Creative Engineering Design Students from the presentation of D. E. Goldberg Department of General Engineering University of Illinois at Urbana-Champaign

  2. Foreword • Faulty reasoning: Politicians give speeches, so I should give speeches, too. • Business people make PowerPoint-based presentations. • Objectives: • — Explain why you should present, not speak. • — Cover basics of presenting.

  3. Overview • Why present? • Know theaudience. • Subject selection. • Presentation elements. • Process of presentation preparation. • PowerPoint preparation. • Delivery.

  4. Why Present? • Design project story • Presenting is easier than speechmaking. • Attention off you and PowerPoint as notes. • Presenting conveys more in less time. • TV generation wants visual field filled.

  5. Good Presentation • PowerPoint-based presentation easier to deliver. • Preparation is somewhat more time-consuming. • Consider elements of good preparation.

  6. Know The Audience • Good presentations start from a knowledge of audience. • Gut feel or analysis. • Three characteristics: • Motivation; • Patience; • Educational-technical background.

  7. Motivation • Why are they sitting there? • Intellectual itch or specific need? • Variance in motives. • Helps you determine angle(s) for talk.

  8. Patience • CEO with nine appointments or engineer with waiting workstation? • Variance in patience: Divide and conquer. • Management briefing vs. technical briefing. • Helps you determine duration.

  9. Educational-Technical Background • Differential equations (DEQ). • Don’t waste time on explaining what DEQ is to a group of PhD physicists. • Audiences with mixed background the toughest. • Divide and conquer vs. lowest common denominator. • Determines intellectual level of presentation.

  10. Subject Selection • Do you have a choice? • Are you knowledgeable and enthusiastic? • Presentations don’t grow on trees.

  11. Elements of a Presentation • Title • Foreword • Overview • Body • Summary and conclusions

  12. Title • Is title a separate element? • First element seen or heard. • Decision to attend may be based on title alone. • Should be informative and interest-provoking.

  13. Examples of Titles • A Comparative Analysis of Selection Methods in Genetic Algorithms • Genetic Algorithms, Noise, and the Sizing of Populations • A Gentle Introduction to Genetic Algorithms • Six Ways to GA Happiness • Don’t Worry, Be Messy

  14. Foreword • A word at the fore: Two parts. • Background. • Rhetorical purpose.

  15. Overview • Laundry list of key topics. • Necessary road map for you and audience. • Intermediate overviews helpful in long talks.

  16. Body • Hard to generalize. • Process of preparation like writing process. • Discuss in a moment.

  17. Summary and Conclusions • Tell them what you’re going to say, tell them, and tell them what you said. • Summary: What talk said. • Conclusion: How audience should change action or thought as a result of what talk said.

  18. Preparation Process • Derivative vs. Independent presentation. • Derived from writing: Most of the hard work is done. • Independent: Write an extended abstract (4-6 pages). Helps ordering, transition of material, and tongue programming.

  19. PowerPoint Preparation • Expression. • Slide content. • Slide production.

  20. Expression • Telegraphers of old had a shorthand way of communicating. • Reporters writing headlines. • Read Wall Street Journal headlines for idea. • Few articles, adjectives, and adverbs. Important verbs and nouns.

  21. Slide content • Headline + bullet items + graphical items. • Don’t put too much on one slide.

  22. Slide Production • Revolution in production technology. • Stencils, lettering devices, & pressed lettering, to computers and laser printers. • Find a package with minimal fuss and formatting. • I use PowerPoint. • Sans serif gives uncluttered look. • Avoid font switching and cute visual effects.

  23. Cute Clip Art Gone Mad • Use graphics sparingly and well. • Can blow up in your face. • Should be relevant & convey message. • Not pictures for pictures’ sake.

  24. Delivery • Voice projection • Pace • Modulation • Eye contact

  25. Projection • Speak from your belly, your diaphragm. • Amplitude approaches that of shouting. • Can be sustained. • Be careful of electronic amplification. Speak in normal tone.

  26. Pace • Many speakers speak too quickly. • Pregnant pause can build interest.

  27. Modulation • Sing-song voice or monotone not appreciated. • Pitch change. • Amplitude change. • Be conversational, but more so. • Speaking is acting.

  28. Eye Contact • Look them in the eye. • Move around and look at many. • Not as much of a problem as with speechifying.

  29. Summary • Why presenting is easier than speechifying. • Elements of good preparation: • Audience • Subject selection • Elements of the presentation • Process of preparation • Transparency design and creation

  30. Conclusions • Present, don’t speak. • Learn to prepare and deliver good transparency-based presentations. • You’ll never be at a loss for words.

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