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Planning Effective Programming

Planning Effective Programming. August 2002 | MHLS Presented by Rebekkah Smith & Margaret Keefe. Planning Effective Programming. Outline Determining what your community wants Administrative Necessities Program ideas & speakers/performers sources Funding Advertising

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Planning Effective Programming

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  1. Planning Effective Programming August 2002 | MHLS Presented by Rebekkah Smith & Margaret Keefe

  2. Planning Effective Programming Outline • Determining what your community wants • Administrative Necessities • Program ideas & speakers/performers sources • Funding • Advertising • Preparation, day of event, and evaluation

  3. Why have programming in your library?

  4. Determining what your community wants • What is a hot topic in your community? (for example: Lyme Disease, the Hudson River, historical preservation, terrorism, drought…)What has worked in the past?Ask your patrons what they’d come to (verbally or through a paper survey.) • Demographic make-up of your community • Look at Millennium search data to see what people are interested in.

  5. Administrative Necessities • Insurance • Contracts • Accessibility

  6. Insurance Be sure to have insurance in place before hosting programming in the library. Talk to your board and insurance provider.

  7. Contract • References • Fees • Signed contract • Negotiating point: you are one of 65 independent libraries in the area!

  8. Accessibility • Think about this issue when planning a program. • If anyone objects because they can't attend, try to identify accessible area library offering similar program. • Be prepared to move the program to accessible area in library if feasible. • Present accessibility complaints to Board so they can begin addressing building issues.

  9. Program Idea Sources • MHLS EZ Program Database • PUBLIB & PUBYAC • Speaker’s Bureaus • Local Agencies • MHLS Resources

  10. Word of mouth MHLS Performers Showcase What are other libraries doing successfully? Local people who use your library might have a specialty they can share with the community. Contact local colleges and universities MHLS’ EZ Library Program Database Finding speakers/performers

  11. Funding Programs • Operating Budget • MHLS Incentive Program • Grants • Friends of the Library • In-kind Services • Partnerships

  12. Advertising • Press Releases • Community events bulletin boards • Print, online, radio, local stores • Flyers – both in the library and around the community • Tell your board of trustees • Your newsletter

  13. Tape Markers and pens Extra name tags Extra sign in sheets Paper clips Post it notes Clock Scissors Electric cord, power strip 1st Aid Kit Camera Preparation: Workshop Kit

  14. Day of the Event • Sign in sheets • Evaluation sheets • Name tags • Program kit • Signs as needed (for doors, rest rooms) • Supplies & equipment for speaker • Program packets • Refreshments

  15. Evaluation • What is the value of evaluating programs? • What should be in an evaluation form? • How will you use gathered information?

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