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Petition Processing

Petition Processing. General Rules & Guidelines Presented by: Angie Nussmeyer Co-Director, Indiana Election Division. Candidate Filing Through Petition. U.S. Senator (Democratic & Republican candidates only) Petition of Nomination Form (CAN-4) Declaration of Candidacy (CAN-2) School Board

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Petition Processing

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  1. Petition Processing General Rules & Guidelines Presented by: Angie Nussmeyer Co-Director, Indiana Election Division

  2. Candidate Filing Through Petition • U.S. Senator (Democratic & Republican candidates only) • Petition of Nomination Form (CAN-4) • Declaration of Candidacy (CAN-2) • School Board • Petition of Nomination & Consent (CAN-34) • Statement of Economic Interest (CAN-12) • Minor party and independent candidates • Petition of Nomination Form (CAN-19) • Candidate’s Consent (CAN-20) • Statement of Economic Interest • CAN-12 for local offices • Statewide, state legislative candidates file with proper entity IC 3-8-2-8 | IC 3-8-2.5-2 | IC 3-8-6-2

  3. Petition Signature Counts • U.S. Senate (Democratic & Republican candidates) • Minimum 500 signatures in each of the NINE Congressional districts • School Board • Minimum 10 signatures • Minor Party & Independent Candidates • Minimum signatures totaling 2% of total votes cast in 2014 SOS Race for election district sought • See back of 2018 Candidate Guide for county-by-county totals • IED calculates signature requirement for state legislative candidates • County calculates signature requirement for local offices where the election district is smaller than the county Individuals signing a petition of nomination must be registered voters within the stated election district when the petition is processed by county officials. IC 3-8-2-8 | IC 3-8-2.5-2 | IC 3-8-6-2

  4. Petition Submission Deadlines • U.S. Senate Democratic & Republican Candidates • Submit petitions to counties for review & verification: • January 10, 2018 through NOON (local prevailing time) February 6, 2018 • Deadline to file declaration of candidacy & verified petitions with IED • NOON (Indy time), February 9, 2018 • School Board • Submit petitions to counties for review & certification: • July 25, 2018, through NOON (local prevailing time), August 24, 2018 • Minor Party/Independent Candidates • Submit petitions to counties for review & verification: • January 10, 2018 through NOON (local prevailing time), July 2, 2018 • Deadline to file consent & verified petitions with county (or IED if statewide or state legislative) • NOON (local prevailing time), July 16, 2018 IC 3-8-2-4 | IC 3-8-2.5-4 | IC 3-8-6-10

  5. SVRS Petition Set-Up • U.S. Senate • HAVA Administrator sets up master petition • Email request to havaadministrator@sos.in.gov if you receive a petition where the candidate does not appear in SVRS • NOTE: The HAVA Administrator will set up master petitions for Independent or minor party statewide or state legislative candidates, should your county receive a CAN-19 • Local Offices • County Officials set up master petition • School board candidates • Independent or minor party candidates for local office GCR (formerly Quest) is hosting web training on December 20, 2017 (2:30P) and January 3, 2018 (10:30A). Go to “Calendar and Links” in SVRS to download training schedule.

  6. SVRS Process Overview • Add to a Master Petition • Main Menu > Election > Petition > Master Petition • Select petition type from drop down menu • Click on candidate name • On new screen, press ‘Add petition’ • Insert Date Filed & click save • Your county will now appear as an option to enter petition signatures

  7. SVRS Process Overview • Petition Signature Entry • Main Menu > Election > Petition > Petition • Select Petition Type (CAN 4, CAN 19, etc) • Click candidate name • Click View Signatures • Click Add Signatures • Search for voter name • Click ACPT (accept) to attach name to petition • Click RES (research) to investigate further

  8. Finalizing VR Review • Once petition is reviewed, VR officials: • Complete back of petition form • Note number of signatures • Certify results to candidates • Certified forms • Candidate can collect them from VR office OR • VR can mail to the Indiana Election Division, if candidate is running for statewide, state legislative, or federal office No statutory deadline to finish verification process; however, any critical delay could lead to court action by a candidate or party.

  9. Required Petition Elements • Signature of voter • Must reasonably conform • Check for voter assistance affidavit on the back • Printed first and last name • Name should reasonably conform to registration record • Residence Address • IC 3-5-6-4 & IC 3-5-6-5 discuss minor & substantial variations in addresses IC 3-5-6-6 | IC 3-5-6-4 | IC 3-5-6-5

  10. Required Petition Elements • Date of Birth is NOT a required petition element • Included on form to assist county in identifying registered voter • May not reject a signature if DOB is missing Don’t forget to update the “Office Use Only” section(s) of the CAN-4, CAN-19, or CAN-34 paper form, and do NOT mark through a petitioner’s name! CAN-4 CAN-19 CAN-34 IC 3-5-6-6

  11. FAQs • Can anyone sign a petition? • Yes, but only properly registered Indiana voters living in the election district count toward the total • What if the person updates their registration at the same time they sign the petition? • What matters is the residence address on file with Voter Registration • Registration updated BEFORE petitions are filed, then it’s OK • Registration updated AFTER petitions are filed, then signature is rejected

  12. FAQs • Do all the signatures on the same petition have to come from the same county? • No, not legally speaking. All ten signatures could come from voters living in different counties. • Practically speaking, this is a headache for candidates AND counties • Candidates would hope county A finished their work before the deadline in order to submit the remainder to county B on time for verification and so on

  13. FAQs • Do signatures have to be original? • YES! Absolutely no copies, emails or faxes. • Can a voter with a disability be provided assistance in completing the petition? • Yes. Person providing assistance must complete the affidavit on the back side of the petition.

  14. FAQs • Who can circulate petitions? • Anyone can be a petition carrier; however, ALL petition carriers MUST complete the affidavit on the bottom of the form (petition side). Best possible notice must be given to a petition carrier if the “petition carrier certification” is incomplete. If petition carrier does not correct their affidavit by the petition certification deadline, then the petition is not to be reviewed by county VR officials. (IC 3-6-12-7; IC 3-6-12-8; IC 3-6-12-9)

  15. FAQs • Do we reject a petition for signature review if the “back side” of the petition form is not part of the submission? • Decision is left to the county officials to accept (or not) • Common sense should prevail, however • Counties can make additional certification sheet copies to attach to the petition, if necessary • However, omitting the second page of the form may result in a rejected signature if a person requested assistance from another individual and the completed affidavit of assistance is missing.

  16. CAN-4 Petition Certification • After signature review, county completes ONE certification box • Extra box below in case petition has signatures of individuals who live in differing counties • Only one signature line is required for MOST counties • Second signature required if county has a bi-partisan Board of Voters Registration

  17. CAN-19 Petition Certification • After signature review, county completes ONE certification • Extra box available in case petition has signatures of individuals who live in differing counties • Only one signature line is required for MOST counties • Second signature required if county has a bi-partisan Board of Voters Registration

  18. CAN-34 Petition Certification • After signature review, county completes certification • In some rare cases where a school board district may cross a county line, two county VR officials will need to certify signatures for voters registered in their county • How do we handle? • Only one signature line is required for MOST counties • Second signature required if county has a bi-partisan Board of Voters Registration

  19. Candidate Filing (By Petition) • Independent/Minor Party Local Candidates • Petitions certified by County VR Official (CAN-19) • Candidate consent (CAN-20) • Statement of economic interest (CAN-12) • School Board candidates • Petition(s) certified by County VR Official (CAN-34) • Candidate’s Consent (page 2 of CAN-34) • Only one consent needs to be filed, even if candidate files multiple “page 1” of the petition form • Statement of economic interest (CAN-12) No requirement or state form exists for county officials to proactively inform a candidate who qualifies for the general election (November) ballot. (FYI: CAN-5 is used by county officials to confirm a candidate has qualified for the primary election.)

  20. Certification of Petition Signatures • If candidate does NOT file enough signatures to meet the filing requirement, then county clerk MUST send a letter via certified mail alerting the candidate failed to qualify for the ballot. • Allows the candidate to file a CAN-1 challenge by the stated deadline to appeal the decision at an Election Board hearing NEW for 2018: State law has changed, and now permits a county official to inform school board candidates that they did not gather enough qualifying signatures in person OR by certified mail. (IC 3-8-2.5-6(b)) This does NOT apply to other candidates who qualify to run for office by petition signatures. IC 3-8-2.5-6 I IC 3-8-6-12

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