Information Management

1. Information Management GIS and Database Administrator 12/7/2011 Diane Daniell

2. Introduction • GIS • What is it? • Management • Corporate Information • What is it? • Management • Business Excellence • Knowledge Management • Sustainability

3. GIS – What is it? • Geographic Information System • Central Goldfields version of “Google or Bing Maps”

4. GIS – What can it do for you • A way of bringing together information held by Council on a map • A method of returning information about something that can be seen on a map • Performing analysis of information to meet Council requirements • Tool to produce hard copy or image output for any use

5. GIS – Internal day to day management • New users – system management and staff training • New data • Joining data sets to the GIS so departments can see their info on a map • System setup for easier use and improved productivity of officers

6. GIS – External day to day management • Incorporate information from State agencies into system on regular basis • Property • Parcel • Cadastral Linework • Planning Scheme • Topography (Contours etc) • Hydro (Water features) • Features of Interest

7. GIS – External day to day management • Keep abreast of requirements for Land information as a sector • Complete councils responsibilities for State level processes • Spear – Address Allocation for new subdivisions • Notification and Edit Service • Placing change requests on behalf of CGS • New or corrected road names • New addresses • Changes to property outlines and addresses • Respond to change requests affecting CGS • Title and property matching from Land Registry • Road name checks from ESTA

8. GIS – Special Projects • Spatial analysis projects • Council Road and Land Registers • Titles Register Project • Linkages and validation in Property Information System • Rural Addressing • New classes (layers of information) • Obtained from external sources • Created/captured by staff or contractors

9. GIS – A new era • Mapit – In service for 20 years • Latitude – limited service for 10 years • Need to take advantage of new technology • Ability to make more information available more easily • Documents, images, reports, statistics, plans and drawings

10. Corporate Information – What is it • Custodianship • Every data set is created/owned by someone • Quality and completeness • How often is it updated and what level of Quality Assurance is on that data. • Distribution • Is it easy to find and view. Who should be able to access it?

11. Corporate Information – What can it do for you? • Informed decisions are made from the widest range of good information • Simple search from a map could link you to almost any corporate data • Building, Planning, Assets, Customer Service, Hacc, Works Management

12. Corporate Information – Day to day management • Understand how each dept uses its data • Resolving data errors • Work with IT when software/data issues occur • Advice to departments creating new datasets • Planning Register upgrade, At risk persons, Emergency • Report Writing • Customer Service, Works, Asset Management, Planning • Managing electronic databases • GIS, Asset Management, Records, Finance, HACC Property, Procure, Debtors and Creditors etc

13. Business Excellence – Knowledge Management • Policy • Structure • Corporate Data Management Strategy • Draft prepared • Victorian Spatial Information Strategy • Widely accepted as a good model for all data management

14. Summary • Good information management underpins everything we do. • A picture is worth a thousand words • Data held by departments can be even more valuable when linked together to provide information that enables our organisation to make informed decisions