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Module 19 STEP 9 Completion of the Feasibility Study

Module 19 STEP 9 Completion of the Feasibility Study. Civil Works Orientation Course - FY 11. Objective:. Writing the report The basic components of a report The key parts of a report Who reads your report Understand the key decision meetings: Alternative Formulation Briefing (AFB)

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Module 19 STEP 9 Completion of the Feasibility Study

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  1. Module 19STEP 9 Completion of the Feasibility Study Civil Works Orientation Course - FY 11

  2. Objective: • Writing the report • The basic components of a report • The key parts of a report • Who reads your report • Understand the key decision meetings: • Alternative Formulation Briefing (AFB) • Feasibility Review Conference (FRC) (if (when necessary) • Other In Progress Reviews (IPR) and/or Issue Resolution Conferences (IRC)

  3. REFERENCES • Principles & Guidelines • Section VII - Displays 1.8.1 General 1.8.2 Content and Format ER 1105-2-100 - Chapter 4, Appendix G • Planning Manual - Chapter 14

  4. ER 1105-2-100 EXHIBIT G-5FEASIBILITY REPORT CONTENT • 1. Study Authority. • 2. Study Purpose and Scope. • 3. Concise Discussion of Prior Studies, Reports and Existing Water Projects. • 4. Plan Formulation. • 5. Description of the Selected Plan. • 6. Plan Implementation. • 7. Summary of Coordination, Public Views and Comments. • 8. Recommendations.

  5. WHO’S YOUR AUDIENCE? • Sponsor(s) • Public • Stakeholders (For and Against) • Congress • HQ USACE • ASA(CW) • OMB

  6. WHAT ARE THE CHARACTERISTICS OF A GREAT REPORT? • Easy to read • Plain language • Map and graphics • TELL A GOOD STORY • Beginning, middle, end • Chronology • Complete and concise-not verbose

  7. HOW LONG SHOULD THE FEASIBILITY REPORT BE? • _____ 0-25 pages. • _____ 26-50 pages. • _____ 51-100 pages • _____ more than 100 pages?

  8. THE REPORT AS A DIARY • Document your process as it occurs, not after the fact. • Prepare the report as you go.

  9. Key Decision Meetings • FSM – Feasibility Scoping Meeting (Previously Discussed – Module 14 ) • AFB – Alternative Formulation Briefing • IRC – Issue Resolution Conference • IPR – In Progress Reviews • FRC – Feasibility Review Conference

  10. Alternative Formulation Briefing (AFB) • Earlier Washington involvement than FRC • Permit early release of draft report • AFB is mandatory • AFB after alternatives are evaluated and tentatively selected plan identified • ER 1105-2-100 Appendix G describes required pre-conference documentation

  11. AFB Participants • OASA(CW) (occasionally) • HQUSACE • Division ( Facilitates AFB) • District Study Team and ATR Team • Non-Federal Sponsor • Independent External Peer Review Team (when applicable) • Federal and/or State Resource Agencies • Stakeholders • Congressional Representatives (occasionally)

  12. When to hold an AFB • District has identified the recommended alternative • Costs and benefits estimated • Mitigation plans and costs developed • Real Estate requirements estimated • Technical review - up to date documentation • Bottom line --- District is seeking Vertical Team review & buy-in • District can request approval to release the draft feasibility report to the public concurrent with HQ review of draft report

  13. Benefits of AFB • Ensure project is formulated consistent with policy • Major issues are addressed prior to release of draft feasibility report • AFB Guidance (PGM) issued by RIT (within 15 days of AFB) • Full vertical team concurrence on selected plan • Advance approval for release of the draft feasibility report for public review

  14. Meeting Results • Project Guidance Memorandum: • Identify technical requirements to produce a successful feasibility report • Clarifies policy issues and provides guidance on the way forward for resolution • Agreement on project cost sharing • Agreement on project specific terms of local cooperation

  15. Feasibility Review Conference • Few and far between • Needed only for unresolved issues arising from review of the draft feasibility report after the • AFB

  16. In Progress Review (IPR)Issue Resolution Conference (IRC) • Can be held whenever appropriate: • Progress briefings on large studies • For critical or controversial decisions • Other circumstances as needed

  17. Project Management Plan(PMP) - Phase II (PED/Construction) • Understanding among Customer, District, Division and HQUSACE • Internal District Contract • Reduces Uncertainties • Provides a basis for managing delivery of the project during PED, P&S, RE Acquisition, & Construction

  18. Project Management Plan • Establish scope, schedule, and budget • Identifies Interface with Customer • Technical Performance Required • Quality and Management Controls • Approved by District or Division • Not Required to be submitted to HQUSACE

  19. Completion of the Feasibility Report Key Actions Completed Prior to Submittal of the Final Feasibility Report - ATR Documentation - Alternative Formulation Briefing and/or Feasibility Review Conference - Project Guidance Memorandum Compliance Documentation - Project Management Plan for PED & Construction - NEPA and Public Review Conducted

  20. Final Feasibility Report Submission to Division • Final Feasibility Report • NEPA Documentation • Mitigation Plan (if needed) • M-CACES for Recommended Plan • PGM Compliance Memorandum • ATR Certification and Documentation • Non-Federal Sponsor’s Self-Certification of Financial and Real Estate Acquisition Capability • Feasibility Report Summary • Legal Review Certification

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