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SPRING 2017

Simple Solution. Brighter Futures. Miscellaneous – Student Language Code, Homeless Status Code, NSLP Type Code, Title I, SSI Promotion Retention Code, code table changes. SPRING 2017. Melissa Lemons, ITS-BMD Systems Analyst. STUDENT LANGUAGE CODE.

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SPRING 2017

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  1. Simple Solution. Brighter Futures. Miscellaneous – Student Language Code, Homeless Status Code, NSLP Type Code, Title I, SSI Promotion Retention Code, code table changes SPRING 2017 Melissa Lemons, ITS-BMD Systems Analyst

  2. STUDENT LANGUAGE CODE

  3. Student Language Code Background – United States Department of Education: • The United States Department of Education– EdFacts Submission System (C141 – LEP Enrolled File Specifications) requires the student’s native language be submitted. As defined by the United States Department of Education, the native language can be: • The language normally used by a child or youth • The language normally used by the parents of the child or youth

  4. Student Language Code Background- Texas Legislation: • Texas Administrative Code (TAC) §89.1215. Home Language Survey states: a) School districts shall conduct only one home language survey of each student. The home language survey shall be administered to each student new to the school district and to students previously enrolled who were not surveyed in the past. School districts shall require that the survey be signed by the student's parent or guardian for each student in prekindergarten through Grade 8, or by the student in Grades 9-12. The original copy of the survey shall be kept in the student's permanent record.

  5. Student Language Code Background- Texas Legislation: b) The home language survey shall be administered in English and Spanish; for students of other language groups, the home language survey shall be translated into the home language whenever possible. The home language survey shall contain the following questions. 1. "What language is spoken in your home most of the time?" (E0985 – Home Language Code) 2. "What language does your child speak most of the time?"

  6. Student Language Code Background- Texas Legislation: c) Additional information may be collected by the school district and recorded on the home language survey. d) The home language survey shall be used to establish the student's language classification for determining whether the school district is required to provide a bilingual education or English as a second language program. If the response on the home language survey indicates that a language other than English is used, the student shall be tested in accordance with §89.1225 of this title (relating to Testing and Classification of Students).

  7. Student Language Code - 2017-2018 School Year • Added data element E1590 STUDENT-LANGUAGE-CODE to the StudentExtension Complex Type, to be collected in PEIMS Submission 1. • Added and updated validations to include the new Student Language Code data element.

  8. Student Language Code - Changes for the 2017-2018 School Year • Added data element E1590 STUDENT-LANGUAGE-CODE to the StudentExtension Complex Type.

  9. Student Language Code - Changes for the 2017-2018 School Year

  10. Student Language Code - Changes for the 2017-2018 School Year • Add and update validations to include the new Student Language Code data element. • Rule Impacts: Relationship between LEP Indicator, Home Language, and Student Language

  11. Student Language Code - Validations for the 2017-2018 School Year

  12. Student Language Code - Validations for the 2017-2018 School Year

  13. Things to Consider • The Student Language Code will need to be populated for all enrolled students effective with the 2017-2018 school year otherwise a data load error will occur. • There are less than 6,000 students currently identified as LEP with Home Language of English.

  14. HOMELESS STATUS CODE

  15. Homeless Status Code - Background • With the passage of the Every Student Succeeds Act (ESSA), the definition of homeless children and youth under the McKinney-Vento Act was updated. In order to comply with ESSA, the phrase [children and youths] “awaiting foster care placement” was removed from the Texas Education Data Standards (TEDS).

  16. Homeless Status Code - Changes for the 2017-2018 School Year • Updated E1082 HOMELESS-STATUS-CODE description. • Updated C189 HOMELESS-STATUS-CODE code table • Deleted code 1 - Student lives in a shelter, transitional housing, or is awaiting foster care at any time during the current school year. • Added code 5 - Student lives in a shelter or transitional housing at any time during the current school year.

  17. Homeless Status Code - Changes for the 2017-2018 School Year

  18. C189 – HOMELESS-STATUS-CODE Code Table

  19. NSLP TYPE CODE

  20. NSLP Type Code - Background • The federal data reporting system (EDFacts) has required states to report the National School Lunch Program (NSLP) status since 2013-2014 as part of the mandatory federal data collection. The National School Lunch Program status is an indication of the participation by a school in the National School Lunch Program. Currently, Texas is not reporting on this status (2016-2017). In order to be in compliance with the federal requirement, the Texas Education Agency has added the NSLP-TYPE-CODE which will capture the National School Lunch Program status at the campus level beginning in the 2017-2018 school year.

  21. NSLP Type Code Background- Texas Legislation: • The data collected will be submitted to the U.S. Department of Education via the EDFacts submission system to fulfill an annual reporting requirement authorized by the Annual Mandatory Collection of Elementary and Secondary Education Data through EDFacts Office of Management and Budget (OMB 1850-0925, expires 2/28/2019). EDFacts is a U.S. Department of Education initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 performance data for education planning, policymaking, management, and budget decision-making to improve outcomes for students.

  22. NSLP-TYPE-CODE – Changes for the 2017-2018 School Year • Added data element E1591 NSLP-TYPE-CODE to the SchoolExtension Complex Type, to be collected in PEIMS Submission 1. • Added code table C212 NSLP-TYPE-CODE. • Added business rule validations to support new data element.

  23. NSLP-TYPE-CODE – Changes for the 2017-2018 School Year

  24. NSLP-TYPE-CODE – Changes for the 2017-2018 School Year

  25. C212 - NSLP-TYPE-CODE Code Table

  26. NSLP-TYPE-CODE - Validations for the 2017-2018 School Year

  27. StudentTitleIPartAProgramAssociationExtension Complex Type

  28. StudentTitleIPartAProgramAssociationExtension Complex Type Reporting - Background • The StudentTitleIPartAProgramAssociationExtension Complex Type is reported for ALL students with an AS-OF-STATUS-CODE of B, D, F, or X in PEIMS Submission 1. • The StudentTitleIPartAProgramAssociationExtension Complex Type is reported for students who are identified with a TITLE-I-PART-A-INDICATOR-CODE of A, 6, 7, or 9 in PEIMS Submission 3.

  29. StudentTitleIPartAProgramAssociationExtension Complex Type Reporting - Validations for the 2017-2018 School Year

  30. SSI PROMOTION RETENTION CODE

  31. SSI-PROMOTION-RETENTION-CODE Changes for 2017-2018 • For the 2016-2017 school year, the SSI-PROMOTION-RETENTION-CODE was not reported. http://tea.texas.gov/About_TEA/News_and_Multimedia/Correspondence/TAA_Letters/Significant_Changes_to_June_STAAR_Testing_for_Grades_5_and_8,_Student_Success_Initiative_(SSI)_Requirements_and_Confidential_Student_Reporting_Timelines/ • Business Validation 40110-0178 was added in 2016-2017 to accommodate the suspension of the SSI-PROMOTION-RETENTION-CODE. The rule prevented this field from being reported • For 2017-2018, rule 40110-0178 has been deleted, which will allow SSI-PROMOTION-RETENTION-CODE to be reported again.

  32. CODE TABLE CHANGES

  33. C092 LANGUAGE-CODE Code Table – Changes • With the addition of the STUDENT-LANGUAGE-CODE, code table C092 HOME-LANGUAGE-CODE now supports two data elements. The code table name was changed to LANGUAGE-CODE to reflect it’s expanded use. • The XML Name was also updated from TX-HomeLanguageType to TX-LanguageType.

  34. C145 FUND-CODE Code Table – Background • The School Finance department has identified multiple Fund Codes that will be retired from the 2017-2018 Financial Accountability System Resource Guide (FASRG) chart of accounts. • The 2017-2018 Texas Education Data Standards code table C145 is updated for payroll eligible codes. (Note: no budget Fund Codes were retired). • The 2018-2019 Texas Education Data Standards code table C145 will be updated for actual financial and SSA actual financial codes.

  35. C145 FUND-CODES Code Table – Deletions for Payroll Reporting for the 2017-2018 School Year • 204 – ESEA Title IV-Safe and Drug-Free Schools and Communities Act • 208 – Human Immunodeficiency Virus (HIV) Education • 213 – ESEA Title I, Part-B-Even Start Family Literacy • 237 – ESEA Title IV-Safe and Drug-Free Schools and Communities Act • 243 – Career and Technical Education – Technical Preparation • 249 – Career and Technical Education – Community Based Organization • 252 – Career and Technical Education – Other Program Improvement • 256 – ESEA Title I, Part F, Comprehensive School Reform • 261 – Reading First • 262 – Title II, Part D, Subpart I, Enhancing Education Through Technology • 266 – ARRA of 2009, Title XIV, State Fiscal Stabilization Fund • 269 – Title V, Part A – Innovative Programs • 279 - Title II, Part D, Subpart 1 – Enhancing Education through Technology – ARRA (Stimulus) • 280 - ESEA, Title X, Part C – Education for the Homeless Children and Youth – ARRA (Stimulus)

  36. C145 FUND-CODES Code Table – Deletions for Payroll Reporting for the 2017-2018 School Year • 283 – IDEA – Part B, Formula – ARRA (Stimulus) • 284 – IDEA – Part B, Preschool – ARRA (Stimulus) • 285 – ESEA, Title I, Part A – Improving Basic Programs – ARRA (Stimulus) • 293 - Shared Services Arrangements-ESEA Title IV-Safe And Drug-Free Schools And Communities Act • 295 - Shared Services Arrangements-ESEA Title III, Part C-Education For The Homeless Children And Youth • 297 - Shared Services Arrangements-Human Immunodeficiency Virus (HIV) Education • 302 - Shared Services Arrangements-ESEA Title I, Part B, Subpart 3,-Even Start Family Literacy • 326 - Shared Services Arrangements-ESEA Title IV Safe and Drug Free Schools And Communities Act • 330 - Shared Services Arrangements-Career And Technical Education-Technical Preparation • 336 - Shared Services Arrangements- Career And Technical Education-Community Based Organization • 339 - Shared Services Arrangements- Career And Technical Education-Other Program Improvement • 343 - Shared Services Arrangements-ESEA Title I, Part F, Comprehensive School Reform • 348 - Shared Services Arrangements – Reading First • 349 - Shared Services Arrangements – Title II, Part D, Subpart 1, Enhancing Education Through Technology • 351 - Shared Services Arrangements – Community Service Grant Program

  37. C145 FUND-CODES Code Table – Deletions for Payroll Reporting for the 2017-2018 School Year • 356 - Shared Services Arrangements – Title V, Part A – Innovative Programs • 358 - Shared Services Arrangements – Title I SIP Academy Grant • 361 - Shared Services Arrangements – Title II, Part D, Subpart 1 – Enhancing Education through Technology – ARRA (Stimulus) • 366 - Shared Services Arrangements – ARRA of 2009, Title XIV, State Fiscal Stabilization Fund • 389 - Master Mathematics Teacher • 394 - Pregnancy, Education And Parenting Program • 401 - State-Funded Optional Extended-Year Program • 413 - Telecommunication Infrastructure Fund • 417 - Educational Technology (Ed Tech) Pilot • 421 - Master Reading Teacher • 423 - Limited English Proficient (LEP) Student Success Initiative • 424 - School Leadership Pilot Program • 425 - Teacher Induction And Mentoring Program • 426 - Texas Educator Excellence Award Grant Program • 428 - High School Allotment Fund

  38. C145 FUND-CODES Code Table – Deletions for Actual and SSA Actual Reporting for the 2018-2019 School Year • 204 – ESEA Title IV-Safe and Drug-Free Schools and Communities Act • 208 – Human Immunodeficiency Virus (HIV) Education • 213 – ESEA Title I, Part-B-Even Start Family Literacy • 237 – ESEA Title IV-Safe and Drug-Free Schools and Communities Act • 243 – Career and Technical Education – Technical Preparation • 249 – Career and Technical Education – Community Based Organization • 252 – Career and Technical Education – Other Program Improvement • 256 – ESEA Title I, Part F, Comprehensive School Reform • 261 – Reading First • 262 – Title II, Part D, Subpart I, Enhancing Education Through Technology • 266 – ARRA of 2009, Title XIV, State Fiscal Stabilization Fund • 269 – Title V, Part A – Innovative Programs • 279 - Title II, Part D, Subpart 1 – Enhancing Education through Technology – ARRA (Stimulus) • 280 - ESEA, Title X, Part C – Education for the Homeless Children and Youth – ARRA (Stimulus)

  39. C145 FUND-CODES Code Table – Deletions for Actual and SSA Actual Reporting for the 2018-2019 School Year • 283 – IDEA – Part B, Formula – ARRA (Stimulus) • 284 – IDEA – Part B, Preschool – ARRA (Stimulus) • 285 – ESEA, Title I, Part A – Improving Basic Programs – ARRA ( Stimulus) • 293 - Shared Services Arrangements-ESEA Title IV-Safe And Drug-Free Schools And Communities Act • 295 - Shared Services Arrangements-ESEA Title III, Part C-Education For The Homeless Children And Youth • 297 - Shared Services Arrangements-Human Immunodeficiency Virus (HIV) Education • 302 - Shared Services Arrangements-ESEA Title I, Part B, Subpart 3,-Even Start Family Literacy • 326 - Shared Services Arrangements-ESEA Title IV Safe and Drug Free Schools And Communities Act • 330 - Shared Services Arrangements-Career And Technical Education-Technical Preparation • 336 - Shared Services Arrangements- Career And Technical Education-Community Based Organization • 339 - Shared Services Arrangements- Career And Technical Education-Other Program Improvement • 343 - Shared Services Arrangements-ESEA Title I, Part F, Comprehensive School Reform • 348 - Shared Services Arrangements – Reading First • 349 - Shared Services Arrangements – Title II, Part D, Subpart 1, Enhancing Education Through Technology

  40. C145 FUND-CODES Code Table – Deletions for Actual and SSA Actual Reporting for the 2018-2019 School Year • 351 - Shared Services Arrangements – Community Service Grant Program • 356 - Shared Services Arrangements – Title V, Part A – Innovative Programs • 358 - Shared Services Arrangements – Title I SIP Academy Grant • 361 - Shared Services Arrangements – Title II, Part D, Subpart 1 – Enhancing Education through Technology – ARRA (Stimulus) • 366 - Shared Services Arrangements – ARRA of 2009, Title XIV, State Fiscal Stabilization Fund • 389 - Master Mathematics Teacher • 394 - Pregnancy, Education And Parenting Program • 401 - State-Funded Optional Extended-Year Program • 413 - Telecommunication Infrastructure Fund • 417 - Educational Technology (Ed Tech) Pilot • 421 - Master Reading Teacher • 423 - Limited English Proficient (LEP) Student Success Initiative • 424 - School Leadership Pilot Program • 425 - Teacher Induction And Mentoring Program • 426 - Texas Educator Excellence Award Grant Program • 428 - High School Allotment Fund

  41. End of Presentation • Questions?

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