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Public Sector

Public Sector. Opportunities. for Local Businesses. Mary Drinkwater, Worcestershire County Council Chairman. Michael Howard, Worcestershire County Council. Worcestershire Two Tier Authority Worcestershire County Council Six District Councils Hereford and Worcester Fire and Rescue Service

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Public Sector

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  1. Public Sector Opportunities for Local Businesses

  2. Mary Drinkwater, Worcestershire County Council Chairman

  3. Michael Howard,Worcestershire County Council

  4. Worcestershire • Two Tier Authority • Worcestershire County Council • Six District Councils • Hereford and Worcester Fire and Rescue Service • West Mercia Police

  5. What we purchase • County • Services • Social Services: Homecare Contracts - Residential Care Contracts - Children’s placements / Transport / Waste Disposal • Utilities • Goods • Works • Maintenance and Refurbishment / Works to Schools /Engineering Works to Roads and Footways

  6. What we purchase • Districts • Goods • Computer Hardware-Software / furniture / Vehicles • Services • Advertising / Consultancy / Agency Staff / Telecommunications • Utilities • Works • Property Maintenance / Small Construction/ Alteration Contracts

  7. What we purchase • Hereford & Worcester Fire and Rescue • Frameworks developed by Firebuy and the Office of Government Commerce. • Or, advertised competitive tender process or quotations from suppliers / contractors. • West Mercia Police • The letting of contracts for all types of goods from routine items like stationery to specialist equipment like body armour. • These can range from relatively low value, specialist services to Force-wide or collaborative contracts advertised under European Union rules.

  8. Purchase differently according to value • Goods/Services/Works – An appropriate number of quotes or tenders depending on value • Contract awarded on outcomes more than just price

  9. All requirements greater than £5,000 must be advertised on the Council’s website • For requirements below £5,000 an appropriate number of quotations should be obtained • £5,000 to £20,000 requires a minimum number of 3 written quotations • For requirements between £20,00 to £156,442, a minimum of 4 formal tenders or written quotations • For requirements greater than £156,442 formal tender.

  10. How to do Business • All tenders above £5,000 are advertised on the Councils E-tendering portal (unless an approved list exists) • The deadline for replying to tenders will be indicated on the contract advertisement • All interested organisations should send their applications and any relevant information required to the specified contact

  11. Formal tender The application form is split into a number of sections • Background • Company, Technical, Financial, Health and Safety, Equalities Sustainability • The Tender • How you will deliver the specification, price

  12. Actions we are taking to help suppliers • Putting out tenders in plain English • Ensure suppliers are aware of opportunities • How to do business guides • Reduce the information we ask from suppliers • Splitting contracts into lots where possible without adding additional cost • Looking for local expertise and knowledge • Looking for innovation

  13. Try not to disqualify on technical grounds but common errors are • Missing the tender submission deadline • Not providing the information requested

  14. The benefits of working with the council Getting a contract with the public sector may not be as easy as the private sector but the advantages are • Immediate payment for undisputed invoices • 70% in 10 days • 95% in 30 days • Certainty of payment • Certainty of work over the length of contract

  15. Joe Stock, Worcestershire County Council Where opportunities are advertised

  16. Jim Johnston, Advantage West Midlands

  17. London 2012 Games -Opportunities for Worcestershire

  18. London 2012Olympic & Paralympic Games • the greatest show on earth, the 30th Olympiad, starts at 7.30 pm, Friday 27 July, 2012; and finishes Sunday 12 August • Cultural Festival between Olympics and Paralympics • Paralympics: Wed. 29 August – Sun. 9 September

  19. London 2012 Games • Olympic Park – largest building site in Europe • Olympics – 26 World Championships • Paralympics - 17 World Championships • Biggest peace-time event in our history • £billions of tenders available, right up to 2012

  20. London too far away from Worcs? NO! • Worcestershire bidding for Pre Games Training Camps • County bidding to host the Torch Relays • Possible 2012 football venue nearby? • Hycontrol Ltd of Redditch supplied Beijing Games 2008 • Britain is tiny country • 2012 procurement is electronic

  21. 2012 too far in future? NO!! • London is next Games! • Registration of interest in tickets started • Recruitment of Volunteers • Media already started to talk about the Games • 19 May 2010 – launch of 2012 Mascot • Spring 2011 – tickets on sale • Olympic Park finished by summer 2011 – test events • Autumn 2011 – tickets for Paralympics on sale

  22. Contracts all go to BIG Firms? NO!!! • ICOMM Technologies - £16,000 • DBK Group - £20,000 • Contract Fire Security - £20,000 • The Insight Works Ltd - £20,000 • Mapei UK Ltd - £10,000 • Kiddivouchers - £10,000 (Redditch) • NC Creative Group - £20,000 • Bakers Coaches - £6,000

  23. How Access 2012 Opportunities? CompeteFor.com • free • easy-to-use • Helpline available • Support from Business Link • e-mail alerts • also features lower-tier tenders • plus 2012-related tenders - e.g. Host Boroughs • Handout

  24. CompeteFor.com - West Midlands pages

  25. Contracts Won in Worcestershire - 1 • Alto Seating – on the ODA’s Seating Installation Framework Contract • Halfords plc – ODA Cycle-to-Work scheme for employees. • KiddiVouchers – childcare voucher scheme to ODA • Slick Seating - supplying seating to the Basketball Arena on the Olympic Park

  26. Contracts Won in Worcestershire - 2 • Enduro Industrial Fasteners– supplier of stainless steel fasteners for security fence around Olympic Park , • AllClean Ltd– cleaning services at the new primary sewer and pumping station on the Olympic Park • NetsWork – supply of construction safety netting for the Aquatics Centre on the Olympic Park • Finna Fans Ltd– supplied industrial fans to new sewer and pumping station on the Olympic Park, won via Competefor

  27. West Midlands Success • 60 firms in the West Midlands • Have won 76 contracts to supply London 2012 Games • Value - at least £15 million

  28. How Access 2012 Opportunities? Usual rules of business apply: • do your research - 2012 Sector Reports • use your contacts • think laterally – sub contract?

  29. Help Available – 2012 SECTOR REPORTS available FREE at www.wmfor2012.co.uk • Building - Medical Technologies • Food & Drink - Environmental • Tourism - High Value Products • ICT - Screen, Image, Sound • Manufacturing - Transport • Professional Services

  30. Further Information • London 2012.com • www.wmfor2012.co.uk • www.tourism2012games.org • www.legacycompany.co.uk • Worcestershire 2012 Coordinator, PETER TURVEY, based at Chamber of Commerce

  31. Summary “It is better to look ahead and prepare, than to look back and regret” - Jackie Joyner-Kersee, Olympian and World Record Holder in Heptathlon Therefore register at www.competefor.com Thank you.

  32. How we did it John Roe, Aspens Catering Helena McNally, Old Friends Care Ltd John Baines, Midland Landscape Engineers

  33. David Ledbury and Mick Powell, Business Link West Midlands

  34. Business Link West Midlands An overview presented By David Ledbury Practical Help Presented by Mick Powell

  35. How we do it

  36. Why use Business Link West Midlands? • Complementary not competitive • Added value • It works • Impartial • Knowledgeable • Responsive • No cost information and advice

  37. Practical Help • Sources of Tenders-Contracts • 1. Supply2gov.com low value tenders • 2 Compete4.com 2010 • 3. County Councils • 4. Trade Journals. • 5. O.J.E.U. (Official Journal European Union)

  38. EXAMPLES OF TENDERS No 1 • West Midlands Town CCTV system • Company became aware of need, contacted relevant authority, was sent app. form-Fainted!! (21 page doc) • -Contacted Business Link for help, Adviser visited client and went through entire app doc, explaining how and what to put in the document. • Business link also supplied • “A guide to tendering for Public sector Contracts” • Result-fully compliant tender supplied in timely manner • -awaiting short-listing or acceptance

  39. EXAMPLES OF TENDER No 2 • Supply of Waste Containers (Large) • -Client asked about supply of waste bins by different councils, knew about tender document but no experience of completing one. • -Contacted business link for help. • -Wanted to receive professional instruction for one of the managers to ensure compliance to docs in the future. • -Business link provided details of specialist consultancy who could provide correct mentoring. • -Result-company now able to target business via tender applications

  40. HINTS TO REMEMBER WHEN COMPLETING AN APPLICATION • Read carefully the guidance notes. • Complete all sections with an answer. • Many questions weighted with regards to quality of answer. • Provide required certificates or copies of policies or company accounts. • If you do not have exact document or system required, explain what you do and give example. • Double Check your application and then get a colleague to also check through. • Keep a copy of what you submit!!

  41. EXTRA HELP AVAILABLE FROM BUSINESS LINK • Provision of specialist events and clinics. • A friendly voice at end of phone for simple assistance or referral up the ladder dependant on type and complexity of information required. • Ultimately - potential for Business Link Adviser to visit. • IF IN DOUBT ASK!

  42. Contact details: Business Link 0845 113 1234 info@businesslinkwm.co.uk businesslinkwm.co.uk David Ledbury Sector Development Director for Land – Based and Rural 0121 506 0570 07980906965 davidledbury@businesslinkwm.co.uk

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