Presentation Transcript

1. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 6 Time Saving Tools Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
2. Objectives Select a template from the Backstage view Create a Word template Use Building Blocks View documents side by side Merge documents Use navigational tools Customize theme colors Customize theme fonts and effects Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
3. Document Templates Template – a partially completed document containing preformatted text or graphics Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
4. Selecting a Document Template Click to view templates installed on your computer Click a category to view templates available for download Click the New command on the File tab to see the selection of templates Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
5. Document Template Styles Preview the template Choose a themed template from Sample Templates Click to open and use the template Sample templates preformatted with a style or theme Preview template before using Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
6. Template Placeholders Click once to select then type to replace the placeholder Placeholder Placeholder – field or block of text used to determine position of objects in a document Be sure to delete placeholders that are not used Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
7. Creating a Word Template Choose to save document as a template Save as Word Template when creating your own template Templates use file extension .dotx or .dotm (if it includes a macro) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
8. Using Building Blocks Preview of Building Block Click to insert Building Block Building Block – document component used frequently, such as a disclaimer, company address, or cover page Click Insert tab, then Quick Parts, and then Building Blocks Organizer Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
9. Quick Part Gallery Click Quick Parts after you select text AutoText entry Select AutoText gallery Select Building Blocks or Normal template as storage location AutoText– holds both text and graphics that you want to reuse Click Insert tab, then Quick Parts, and then Save Selection to Quick Part Gallery Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
10. Viewing Documents Side by Side Click to deactivate View Side by Side display Click to deactivate Synchronous Scrolling View Side by Side – enables you to display two documents on the same screen Synchronous Scrolling – enables you to scroll through both documents at the same time Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
11. Compare Documents Compared document displays in a large pane Original document displays in a small pane Revised document displays in a small pane Compare – evaluates the contents of two or more documents and displays markup balloons showing the differences Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
12. Combine Documents Select type of changes to display in the combined document Select location to display combined document Combine – incorporates all changes from multiple documents into one document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
13. Insert a File Object Click the Object arrow Select document to insert Contents of selected file will display in the current document at the insertion point Quickly add contents of one document to another without opening both documents Click Object arrow in the Text group on the Insert ribbon, then choose the file Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
14. Master Documents and Subdocuments Outline tools Path to subdocument location Subdocuments are locked Master document – a document that acts like a binder for managing smaller documents Subdocument – a smaller document that is part of a master document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
15. Expanded Subdocuments Create Subdocument Subdocuments are expanded and unlocked Can make changes to subdocument only when unlocked Use Create Subdocument command to add subdocuments to an empty master document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
16. Display the Navigation Pane Toggle for Navigation Pane Browse headings in your document view Navigation pane– enables you to quickly move through documents using text, headings, or pages Click Navigation Pane in the Show group on the View tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
17. Thumbnail View Toggle for Navigation Pane Browse the pages in your document view Thumbnail – a small picture of each page in your document that displays in the Navigation Pane Click the second tab in the Navigation Pane to view thumbnails Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
18. Text Search View Type search word here Search for other objects Click the third tab in the Navigation Pane to search for a word or string of text Can also search for other objects such as graphics or tables Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
19. Insert Bookmarks Click to display Bookmark dialog box Bookmark indicator Bookmark – an electronic marker for a specific location in a document Click the Bookmark command in the Links group on the Insert tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
20. Document Themes Click to display built-in themes Theme – set of coordinating fonts, colors, and special effects that give the document a stylish and professional look Click Themes from the Themes group on the Page Layout tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
21. Theme Colors Click to display theme colors Click to select colors for your custom color theme Theme colors – represent the current text and background, accent, and hyperlinks colors Click Colors in the Themes group on the Page Layout tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
22. Theme Fonts Click to display theme fonts Click to select fonts for your custom font theme Theme fonts– coordinating heading and body text fonts for each different theme Click Fonts in the Themes group on the Page Layout tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
23. Theme Effects Click to display theme effects Theme effects – include lines and fill effects, such as shadowing, glows, and borders Click Effects in the Themes group on the Page Layout tab Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
24. Summary In this chapter, we learned how to: Select templates from the Backstage view. Create a Word template and insert placeholders. Use Building Blocks and add components to the Quick Part Gallery. View documents side by side. Merge documents using master documents and subdocuments. Use the Navigation Pane to browse long documents. Customize theme colors, fonts, and effects. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
25. Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.  
26. Copyright All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.