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Scottish Welfare Fund

The Scottish Welfare Fund (SWF) Monitoring and Evaluation Framework aims to improve performance, accountability, and evidence-based policy development for Scotland's welfare system. By analyzing data from applications, awards, and reasons for refusals, the framework aids in benchmarking between local authorities and enhances the understanding of fund usage. Regular evaluations, feedback from stakeholders, and statistical reporting inform continuous improvement strategies. This framework supports the development of a permanent scheme that effectively addresses issues such as homelessness and funding allocations.

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Scottish Welfare Fund

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  1. Scottish Welfare Fund Monitoring and Evaluation Framework

  2. Whymonitor? • Performance improvement • Benchmarking between LA’s and comparison with what DWP provided • Accountability • Informing the development of the permanent scheme • To tell us who is using the fund and why – to inform related policy development, eg on homelessness and funding allocations

  3. How developed? • Looked at what DWP did • Design and Implementation Group • Practitioners’ Forum • Analytical Services Division • Data Monitoring Specification for IT suppliers – guidance and application form

  4. What’s to be monitored? • Everything!! • Number and type of applications, and what applications are for • Number and type of awards, and what’s been awarded • Spend and average awards, and performance against targets • Personal data – who is using the SWF • Reason for awards, for refusals, for review • Signposting

  5. What else? • Statistical reports • Evaluation reports from LAs, including on reviews • Feedback from external stakeholders • Quality improvement • Quarterly monitoring and evaluation meetings – first September 2013 • External evaluation – once scheme up and running

  6. Quality Improvement • Role for Scottish Government for interim scheme • Reports on review • Discussions with Decision Makers and Review officers • Sampling of paperwork for reviews • Development of the DMG and relevant case studies

  7. Monitoring the Scottish Welfare Fund Albert King & Dr. Andrew Waugh 07.03.2013

  8. Overview • Our approach • Uploading the data to the Scottish Government • Reporting back to Local Authorities

  9. Reporting back to LAs • Based on existing work developed as part of our work on homelessness with local authorities • Automatically produced reports • Emailed back to LAs • Once set up take less than 60 seconds to produce a full workbook • Very flexible

  10. Our approach SG Local Authority

  11. Best Practice • Insist your IT provider is using all the validations contained in the data specification • Saves time by preventing the wrong information being entered into IT systems in the first place • Data specification available at: • http://scotland.gov.uk/Topics/Statistics/15257/1529/swf-dataspec

  12. Uploading the data • A live demo of the ProcXed.net system

  13. The Reports

  14. Using Postcode Data

  15. Contact Details • For issues with uploading the data: • scotxed@scotland.gsi.gov.uk • For queries about recording: • http://www.scotland.gov.uk/Topics/People/welfarereform/socialfund • Chris.McGhee@scotland.gsi.gov.uk

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