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FY 2015-17 Unified Budget Process

FY 2015-17 Unified Budget Process

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FY 2015-17 Unified Budget Process

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  1. FY 2015-17Unified Budget Process Budget Office Website

  2. Agenda • UNCW Budget & Planning – evolution of our processes Unified Budget Process (UBP) • 2015-17 UBP Recommendations

  3. Evolution of UNCW’s budget and planning processes? 2006 2011 2013 • Strategic allocations • Standardization • Multi-year vision • Campus input • Prioritization • Innovative thinking • University Innovation Council • University Budget Council • Restructure Tuition & Fee • Advisory Committee • Unified Budget Process established • Strategic decisions • Quantifiable objectives • Operationalizing decisions • Multiple funding solutions

  4. Unified Budget Process - 2013 • Operationalize our strategic thinking • Long-range decision-making • Data-driven decisions

  5. Operationalizing a Strategic Decision Strategic decision Operationalize decision (Unified Budget Process) Implement decision Assessment

  6. Strategic Decisions – Everything starts with sound strategic planning • UNC’s long-range planning is guided by a set of strategic directions recommended by BOG and President (UNC Strategic Directions 2013-2018) • Likewise, UNCW is using strategic directions as a foundation for current and future priorities, resource planning and allocation, program development, review and refinement of our missions • The Unified Budget Process fuels the achievement of these strategic decisions.

  7. Conceptual Roadmap: Financial Planning at UNCW University Analytics 12 cell matrix Unified Budget Process Allows university budget planning to incorporate all funding sources into the evaluation in order to optimize the allocation of funds by source. Results fed back into strategic planning process

  8. Unified Budget Process…What is it doing for us & how do we integrate into state’s budget processes? • Is responsive to university strategic initiatives, promotes our shared values and encourages collaboration and creativity • Starts in advance of our external requirements – 1 year in advance • Connects our strategic plan to UNC Strategic Directions 2013–2018 • Engages the broader campus community • Develops specific (quantifiable) annual objectives for strategic resource allocation - key to the process !!! • UBP decisions integrate with the North Carolina biennial budget cycle • Previously, the university annually conducted “budget calls” for eight (8) different budget cycles. • Now UBP decisions feed the external (and internal) budget cycles

  9. DEFINITION: “a budget in which the resources and services are identified by programs or function and not by the organizational units involved in performing all or part of the program and/or “functions”

  10. 2015-17 Strategic Planning

  11. Strategic Action Planning Workgroup – Initial Objectives Journey of Learning • Objective 1 – Meet or exceed all institutional goals in the UNC performance funding measures. • Graduation Rates of NCCCS Transfer Students • Degrees Awarded in STEM and Health Disciplines • Undergraduate Students graduating with University Honors • 6-Year Graduation • Retention • Degree efficiency • Degrees awarded to Pell recipients • Energy Efficiency • Annual Giving • Financial integrity index (UNC FIT) • Objective 2 -Ensure that all undergraduates have an applied learning experience (in research/discovery, internships/application, service learning/regional engagement, and/or study abroad/exploration away) that achieves a set of established learning objectives.

  12. Strategic Action Planning Workgroup – Initial Objectives Love of Place • Objective 3 – Design and develop proposals for advanced health professional degree programs responsive to health industry needs. • Objective 4 – Conceptualize, design and fund an industry-linked film production facility consistent with the addition of a graduate program in Film Studies. Power of Ideas and Innovation • Objective 5 – Develop and implement the CREST (Millennial Campus) model with initial emphasis on meeting MARBIONC partnership targets. • MARBIONC, CMS, Shellfish Hatchery • Objective 6 – Enhance the regional entrepreneurial community through the launch of the Center for Innovation and Entrepreneurship and related programs.

  13. Budgetary Programming

  14. Budgetary Programming • Each strategic objective has a program lead • One of the two (2) Budget Office analysts are assigned to programs as liaison to University Budget Director • Cross divisional discussions based on the program • Macro-views become micro, line-item budgets

  15. Objective 1 – Meet or exceed all institutional goals in the UNC performance funding measures- FIT • University Budget Council (UBC) Recommendations: • Recommend with Qualifications: the UNC FIT Project Manager Officer Job description must clearly demonstrate the internal benefits of this position to UNCW.

  16. Objective 1 – Meet or exceed all institutional goals in the UNC performance funding measures– Annual Giving • University Budget Council (UBC) Recommendations: • Recommend with Reservations: the expectation is that these positions would be incorporated into the strategic plan for Advancement to reduce their reliance on state appropriations and move to alternative funding in the long-term. • The UBC recognizes that this could be a 10+ year plan and there is a current need for this request.

  17. Objective 1 – Meet or exceed all institutional goals in the UNC performance funding measures– Energy Efficiency • University Budget Council (UBC) Recommendations: • Full Recommendation for the following items: Performance Contract #2, Replacing Lighting – Warwick & Facilities Support Buildings, and Replacing Chilled Water Control Valves in Randall Library & DeLoach Hall. • Recommend with Qualifications: The funding of the Retro-commissioning should be conditional on the availability of R&R/State funding so as not to compete with other university initiatives.

  18. Objective 1 – Meet or exceed all institutional goals in the UNC performance funding measures– Student Success • Student Success: • Graduation Rates of NCCCS Transfer Students • Degrees Awarded in STEM and Health Disciplines • Undergraduate Students graduating with University Honors • 6-Year Graduation • Retention • Degree efficiency • Degrees awarded to Pell recipients • These 7 measures are being analyzed as one program. Expect initial evaluations by fall 2014.

  19. Objective 2 -Ensure that all undergraduates have an applied learning … experience that achieves a set of established learning objectives. • University Budget Council (UBC) Recommendations: • Full Recommendation: Institutional support is highly encouraged while continuing to monitor the increase to faculty workload as the program is implemented. The program consists of 8 distinctive subprograms each with individual performance targets that can be funded separately.

  20. Objective 3 – Design and develop proposals for advanced health professional degree programs responsive to health industry needs. • University Budget Council (UBC) Recommendations: • Recommend with Reservations: external consultation as part of the advanced planning phase will assist in objectively defining the program, selecting the optimal facility location and providing alternative architectural solutions. Funding is available for hiring of external consultants only. • Recommend with Reservations: external consultation for market analysis and risk assessment to best determine new proposals for advanced health professional degree programs responsive to community and regional health industry needs. Funding is available for hiring of external consultants only.

  21. Objective 4 – Conceptualize, design and fund an industry-linked film production facility consistent with the addition of a graduate program in Film Studies. • University Budget Council (UBC) Recommendations: • Recommend with Reservations: external consultation as part of the advanced planning phase will assist in objectively defining the program, selecting the optimal facility location and providing alternative architectural solutions. Funding is available for hiring of external consultants only. • Consultation results will determine which option is most feasible.

  22. Objective 5 – Develop and implement the CREST (Millennial Campus) model with initial emphasis on meeting MARBIONC partnership targets - MARBIONC • University Budget Council (UBC) Recommendations: • Recommend with Qualifications: enhanced faculty and student involvement, as well as an integrated applied learning aspect, should be achieved as a result of receiving additional funding. This should be tracked on an annual basis as the program progresses.

  23. Objective 5 – Develop and implement the CREST (Millennial Campus) model with initial emphasis on meeting MARBIONC partnership targets - CMS • University Budget Council (UBC) Recommendations: • Performance Targets CMS1 – CMS4: further university level direction and prioritization is needed. These items are predicated on the approval from General Administration and/or program expansion. Do not recommend funding at this time. • CMS1: Establish PhD in Coastal and Marine Science Program at UNCW • CMS2: Formalize Marine Science Program at UNCW • CMS3: Expand and Enhance research support and Internship & Postdoctoral Programs • CMS4: Establish North Carolina Marine Science Consortia & Inter-Institutional PhD Program • Performance Target CMS5 – Full recommendation based on immediate needs for enhancing faculty research programs for greater grant competitiveness

  24. Objective 5 – Develop and implement the CREST (Millennial Campus) model with initial emphasis on meeting MARBIONC partnership targets – Shellfish Hatchery • University Budget Council (UBC) Recommendations: • Recommend with Qualifications: enhanced faculty and student involvement, as well as an integrated applied learning aspect, should be achieved as a result of receiving additional funding. This should be tracked on an annual basis as the program progresses.

  25. Objective 6 – Enhance the regional entrepreneurial community through the launch of the Center for Innovation and Entrepreneurship and related programs. • Removed from the UBP process • Being handled separately since no university funding will be used to support program

  26. Data Network Replacement(added late in the process) • University Budget Council (UBC) Recommendations: • Full Recommendation: all potential funding resources should be analyzed and the best method utilized for this university level initiative.

  27. Budget Analysis

  28. Budget Cycles that Can Fund Programmatic Decisions

  29. Fiscal Years that Programs Need Funding

  30. Evaluation & Approval

  31. Approval & Funding Decisions

  32. Integration w/ State Budget CyclesHow Do We Fund Strategic Decisions? • Funding decisions made throughout the UBP feed into one, or more, of these budget cycles

  33. Questions? ?