IEEE Region 2 Chapter Support: Form, Reactivate, and Keep Chapters Active

1. Region 2 Meeting Region 2 Chapters James X. Yang IEEE Region 2 Regional Chapter Coordinator BAE Systems 1250 24th Street, Suite 850 Washington, DC 20037 Ph: 202-223-8808 Fax: 202-223-1377 Philadelphia, PA

2. Outline I. Introduction of IEEE Chapters II. Region 2 Chapters in Comparison with Chapters in other Regions III. Details of Region 2 Chapters IV. Form a New Chapter; Reactivate a Chapter; Keep Chapters Active V. For More Information VI. Discussions Philadelphia, PA

3. I. INTRODUCTION Philadelphia, PA

4. Section … Section Society … Minimum 12 Members Society What is a Chapter A technical subunit of one or more Sections, or a Council, constituted by a minimum of twelve (12) members of one or more Technical Societies, established by petition to the parent Unit(s) and Societies concerned to represent and fulfill the technical needs of the members and the missions of IEEE. Philadelphia, PA

5. 37 Tech. Societies Divisions & Technical Societies: http://www.ieee.org/organizations/tab/divisions.html http://www.ieee.org/organizations/tab/society.html Society Abbreviations: http://www.ieee.org/organizations/rab/scs/Chapters/soc_abbrev.html Philadelphia, PA

6. Chapters are ideal vehicles for informative technical meetings and for networking. • Chapters can receive funding from both the parent technical Society and the parent Section. Why should a Society members form a Chapter Philadelphia, PA

7. Annual Section rebate.  $180 per Chapter which meets the reporting requirements.   • 2. Additional funding from Section. • 3. Additional funding from Society.  • For more information on Society funding, please review the Society Chapter Funding Guide at http://www.ieee.org/organizations/tab/ciasocfdgui.html Chapter Funding Philadelphia, PA

8. Chapter Reporting • Annually report to the parent Section: meeting activity, financial activity and current officers. • A Chapter/Affinity Group may be dissolved if there are no reports submitted for 3 consecutive years. • 3. A Chapter should hold not less than two technical meetings per year and maintain a membership of not fewer than ten members, other than Students.  Joint Chapter meetings (where the Chapter is joint with two or more Sections) will be credited to the administrative (parent) Section. Philadelphia, PA

9. Chapter Chair: Duties & Responsibilities • Preside at Chapter ExCom and other mtgs.. • Work with other Chapter officers to determine program of activities for Chapter • Represent Chapter at Section ExCom mtgs.. and Society-sponsored mtgs.. • Familiar with Section bylaws, policies & procedures, RAB Operations Manual, and any Society requirements for activity • Submit or insure submission of required reporting to Section and Society Philadelphia, PA

10. Region 2 Chapters inComparison with Chaptersin Other Regions Philadelphia, PA

11. Number of Chapters in 10 Regions Philadelphia, PA

12. Average # of Meetings per Chapter Philadelphia, PA

13. # of Chapters with Fewer Than 2 Meetings per Year Philadelphia, PA

14. Percentage of Chapters with Fewer Than 2 Meetings per Year Philadelphia, PA

15. III. Details of Region 2 Chapters Philadelphia, PA

16. Chapters in Region 2 1 – Single Chapter; 0.0 – No Chapter 0.75 – Joint Chapters within Section; 0.5 – Joint Chapters between Sections; 0.01 – Recently Dissolved Chapters; Philadelphia, PA

17. Inactive Reporting Chapters in Region 2 Philadelphia, PA

18. IV.Form a New ChapterReactive a ChapterKeep Chapters Alive Philadelphia, PA

19. Form a New Chapter By requesting the Chapter formation kit from the Officer Services Specialist (email: scs-officer-report@ieee.org) in Regional Activities, or by printing the Chapter Petition form from the S/CS web site: http://www.ieee.org/organizations/rab/scs/forms_petitions/socchap_form.html The Society Chapter petition must be signed by at least 12 qualified members and be approved by the Section Chair. Philadelphia, PA

20. Reactivate a Chapter Find Volunteers willing to lead the Chapter Appoint an Interim Chapter Chair if needed Allocate Chapter Support Funding Help distributing the meeting announcement Give guidance about meeting and reporting requirement Follow up Philadelphia, PA

21. Keep Chapters Active Provide Guidance and Support to New Chapter Leaders Allocate Chapter Support Funding Invite Chapter Chairs to Section Meetings Appoint Directors to Contact Chapter Leaders Regularly Help distributing the meeting announcement Keep Track of meeting reports Philadelphia, PA

22. V. For More Information Philadelphia, PA

23. Extremely Helpful Section/Chapter Support Staff Phone: + 1 732 562 5512 Fax:  + 1 732 463 9359 Email: sec-chap-support@ieee.org Philadelphia, PA

24. Online Information IEEE Section Chapter Support http://www.ieee.org/organizations/rab/scs/index.html IEEE Society Chapter Coordinators http://www.ieee.org/organizations/tab/ciachapco.html Information for Chapters: http://www.ieee.org/organizations/rab/scs/Chapters/index.html Forms Provided by Section/Chapter Support http://www.ieee.org/organizations/rab/scs/allforms.html Philadelphia, PA

25. VI. Thank You Philadelphia, PA