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Advanced E-mail with GMail

Advanced E-mail with GMail. A CYC Electives Module. 10-15-10. 1. Class Outline. Part 1 - Review Review of email basics Part 2 - Attachments Sending attachments Receiving & viewing attachments Part 3 – More Email Tools Creating folders to store messages

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Advanced E-mail with GMail

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  1. Advanced E-mail with GMail • A CYC Electives Module 10-15-10 1

  2. Class Outline • Part 1 - Review • Review of email basics • Part 2 - Attachments • Sending attachments • Receiving & viewing attachments • Part 3 – More Email Tools • Creating folders to store messages • Saving a contact to the address book 2

  3. Part One: Review • An electronic message sent from one computer to another. • Email saves money and time compared to regular mail. • An email message takes seconds to reach destination. 3

  4. Part One: Review • An email address consists of 3 parts: jackandjill@gmail.com Unique User Name chosen by the email account owner Domain Name Company organization providing the email service “At” sign 4

  5. Part One: Review Email Terminology Review: • Compose: write an email to others. • Reply: reply to an email that you received. • Forward: pass on an email that you received to others. • Draft: save an unfinished email message to be completed later. • Attachment: You can send files (like pictures, music, software and documents) as attachments with your email. 5

  6. Part Two: Attachments • Attachments can be files containing pictures, documents, media clips, etc. 6

  7. Part Two: Attachments • Step 1: Compose your email message • Open Internet Explorer. • In the Address bar, type: www.gmail.com • Login with the username and password provided by your instructor • Click on “New” to begin composing a new message • Type your class partner’s email address into the “To” field, add a Subject and brief message 7

  8. Part Two: Attachments • Step 2: Select and Attach Files • Click on the “Attach a file” link • Find the files you want to send by navigating to the appropriate disk and folder • Select the appropriate file by clicking on it, then click on “Open” • Wait for Gmail to finish uploading your file. (The filename will appear just beneath the subject box) • Repeat steps 1-4 if you have more than one attachment to send 8

  9. Part Two: Attachments Step 2: Select and Attach Files 1 Click on the “Attach” button 2 Find the file to attach by navigating to the appropriate disk and folder 9

  10. Part Two: Attachments Step 2: Select and Attach File 3 Click on a file to select it, then click on “Open” 4 Wait for Gmail to upload your file 5 Repeat steps 1-4 if you have more files to attach 10

  11. Part Two: Attachments Step 3: Send Your Message Once you are satisfied with you message and all attachments are listed, click on “Send” List of attachments

  12. Part Two: Attachments Steps for Viewing and Saving Attachments • Step 1: Open the Message • Click on “Check Mail” (or “Inbox”) • Double Click on the Message 1 2

  13. Part Two: Attachments Steps for Viewing and Saving Attachments Step 2: Either click on ‘View’ or ‘Download’ below the Attachment’s Filename Attachment Filenames

  14. Part Two: Attachments Steps for Viewing and Saving Attachments Step 3: If you’re downloading the image, decide whether you will open it automatically or save it to your hard drive.

  15. Part Two: Attachments Steps for Viewing and Saving Attachments Select “Desktop” from Drop-Down Menu 1 2 3

  16. Part Two: Attachments Steps for Viewing and Saving Attachments • Go to desktop and open attachments • Minimize the browser window (by clicking on the minimize icon in the top-right section of the window) • Find your saved attachments on the desktop • Double click on each one to view. • (Note – Because you have downloaded these attachments to your computer they will still be available in your GMail even after you sign out of your account.)

  17. Part Two: Attachments Steps for Viewing and Saving Attachments Downloading or opening all attachments Step 1- Click ‘Download all attachments’

  18. Part Three: More E-mail Tools • E-mail Labels • An ‘email label’ is used to categorize emails in your in box. • The labels you create appear in a list below the main menu. • To create ‘email’ labels: • Click on “New label” under the drop down menu titled “More Actions”. • Type a name for your new label in the text box for this purpose. • Click the checkbox beside an email and label it by choosing a label from the ‘More Actions’ menu.

  19. Part Three: More E-mail Tools • Steps for Adding a Contact 1 Double click “Contacts” in the Main Menu 2 Click on ‘Create Contact’ link in the Contacts page of your account

  20. Part Three: More E-mail Tools Steps for adding a contact (continued) 3 Fill in contact form 4 ‘Save’ or ‘Cancel’ your contact request form

  21. Conclusion • Always Remember to Sign Out!

  22. Sources • This curriculum was partially adapted from a slide presentation entitled “Advanced E-mail” created by the Indian Halifax Central Library. • Additional content created by Connect Your Community, a project of OneCommunity, funded by the federal Broadband Technology Opportunities Program. 22

  23. Creative Commons License • This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0 23

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