HEALTH AND SAFETY MANAGEMENT SYSTEMS Health and Safety Management Systems and Certification

1. HEALTH AND SAFETY MANAGEMENT SYSTEMSHealth and Safety Management Systems and Certification Vicki Gomersall

2. Agenda • Managing Health and Safety • Drivers for health and safety management • Business benefits of implementing an OH&S management system • The BS OHSAS 18001 approach • The Assessment & certification process • An introduction • Benefits of certification • Route to Certification • Case Study – Westminster City Council

3. Managing Health and Safety

4. HSC Statistics 2006/7 • Injuries • 241 workers were killed at work • 141,350 other injuries to employees were reported • Ill health • 2.2 million people were suffering from an illness they believed was caused or made worse by their current or past work. • Working days lost • 36 million days were lost overall

5. Drivers - Legislation (1) Examples: • The Health and Safety at Work etc Act 1974 , • Control of Major Accident Hazards Regulations (COMAH) • Control of Noise at Work Regulations • Control of Substances Hazardous to Health • Personal Protective Equipment Regulations • Work at Height Regulations • Lifting Operations and Lifting Equipment Regulations • Construction (Design and Management) Regulations

6. Drivers – Legislation (2) Enforcement (2004/2005) • 8445 enforcement notices • 712 offences were prosecuted by HSE • 95% conviction rate Fines: • Average penalty - £18,765

7. Drivers for health and safety management • Legislation • Financial • Moral argument • Stakeholders • Pressure groups • Civil litigation

8. Business Benefits • Greater control of risks leading to: • Reduced down time • Greater ability to deliver services • Satisfied customers • Happy employees / potential employees • Less Absenteeism • Greater productivity • Reduced recruitment and training costs • Reduced insurance premiums

9. Business Benefits • Greater control of risks leading to: • Happy regulators • Happy stakeholders • Better public image/reputation • Reduced costs • Greater profits

10. The BS OHSAS 18001 Approach - The requirements

11. Occupational Health and Safety Management Systems (OHSMS) • A British Standard • Enables an organisation to: • develop an health and safety policy • establish objectives and processes • take action to improve performance • Can be used for voluntary registration of an organisation’s OHS

12. The BS OHSAS 18001 Approach Continual Improvement Initial Review Management Review Policy Checking Planning Implementation & operation

13. Policy ‘Where do we want to be?’ Management Review Policy Feedback from measuring performance Audit Planning

14. Planning ‘How do we get to where we want to be?’ Policy Planning Feedback from measuring performance Audit Implementation and Operation

15. Planning (Cl. 4.3) • 4.3.1 Hazard identification, risk assessment and determining controls • 4.3.2 Legal and other requirements • 4.3.3 Objectives and programmes

16. Implementation & Operation Planning Implementation and Operation Feedback from measuring performance Audit Checking and Corrective Action

17. Implementation & Operation (Cl. 4.4) • 4.4.1 Resources, roles, responsibility, accountability and authority • 4.4.2 Competence, training and awareness • 4.4.3 Communication, participation and consultation • 4.4.4 Documentation • 4.4.5 Control of documents • 4.4.6 Operational Control • 4.4.7 Emergency preparedness and response

18. Checking Implementation and Operation Checking Feedback from measuring performance Audit Management Review

19. Checking (Cl. 4.5) • 4.5.1 Performance measurement and monitoring • 4.5.2 Evaluation of compliance • 4.5.3 Incident investigation, nonconformity, corrective action and preventive action • 4.5.4 Control of records • 4.5.5 Internal audit

20. Management Review Checking Management Review Internal Factors External Factors Policy

21. Initial Review Policy Initial Review – Where are we now? Existing information, instructions & allocated resources Best practice/guidance from sector Legislation & regulations

22. The Assessment & Certification Process

23. Certification – An introduction • Independent assessment of an organisation’s implementation of the occupational health and safety management standard (BS OHSAS 18001) • Objectives of certification: • Are the requirements of the Standard effectively implemented? • Is the organisation effectively managing its occupational health and safety risks?

24. BSI Certification Service • BSI delivers its OHSAS certification service in accordance with: • EN 45012, the European accreditation standard that governs the activities of certification bodies operating system certification schemes. • ISO Guide 66 - General requirements for bodies operating assessment and certification/registration of environmental management systems (EMS) • ISO/IEC 17021:2006 - Conformity assessment - Requirements for bodies providing audit and certification of management systems

25. Certification – The benefits • Confidence in the management processes • Credibility to health and safety reporting • Independent assurance to insurers of effective health and safety management • Independent assurance to stakeholders of effective health and safety management • Enhanced reputation • Competitive Advantage

26. The Certification Process Step 1 - Initial enquiry Step 2 - Proposal Step 3 - Application Step 4 - Gap analysis STEP 7 STEP 6 STEP 5 STEP 4 STEP 3 Step 5 – Certification assessment Step 6 – Registration Step 7 – Maintenance Programme STEP 2 STEP 1

27. The Certification Process STEP 1 – Initial Enquiry • Initial enquiry • Sales call • Determination of Risk Level: • Low risk e.g. office with no interface • Medium risk e.g. light manufacturing, tourism • High risk e.g. heavy manufacturing, hospitals

28. The Certification Process STEP 2 – Proposal • Service • Fees • Conditions of Contract • Assessment Duration • E.g. 40 employees, medium risk = 4 man days

29. The Certification Process STEP 3 – Application • Standard Application Form

30. The Certification Process STEP 4 – Gap Analysis • Optional • Initial Review

31. The Certification Process STEP 5 – Certification Assessment • Stage 1 – Planning • Site Tour • Documentation review • Planning of Stage 2 • Stage 2 – Implementation and Effectiveness • Recommendation with or without CAP • Limited re-assessment • Full re-assessment

32. The Certification Process STEP 6 – Registration • Independent review • Certificate issue

33. The Certification Process STEP 7 – Maintenance Programme • Continuing Assessment • Strategic Assessment Plan (SAP) • Two visits per annum • Strategic Review • Review of the findings from the continuing assessments • Development of the next SAP • Recommendation for re-certification/withdrawl

34. Further Support • Associate Consultant Programme • Training Courses – www.bsi-training.com • Starter Kit

35. What our customers say Benefits: • 52% - large/significant improvement in regulatory compliance • 32% - decrease in overall costs of accidents • 17% - decrease in insurance premiums • 4% - decrease of over 10% in insurance premiums

36. Examples of Customer Savings • Paint manufacturer in Liverpool reduced its Employer’s Liability premiums by 11% • Double glazing manufacturer in Leeds reduced its EL premiums by 20% • Construction company reduced its EL premiums from 1.5M to 1.25M

37. Client Case Study Westminster City Council

38. Summary • Several drivers for managing health and safety • Many benefits from implementing an occupational health and safety management system • Many requirements of BS OHSAS 18001 are best practice and nothing new • Certification provides assurance to stakeholders • OHSAS 18001 helps you manage and improve OHS not just comply with legislation

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