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The SCELC ERMS A Work in Progress

The SCELC ERMS A Work in Progress. Presented (in abstentia) to ICOLC October 27, 2009 Paris, France Rick Burke & Tommy Keswick SCELC. What is SCELC?. The S tatewide C alifornia E lectronic L ibrary C onsortium Founded in 1986

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The SCELC ERMS A Work in Progress

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  1. The SCELC ERMSA Work in Progress Presented (in abstentia) to ICOLC October 27, 2009 Paris, France Rick Burke & Tommy Keswick SCELC

  2. What is SCELC? The Statewide California Electronic Library Consortium • Founded in 1986 • Works with 105 private academic and research libraries throughout California (and beyond) to: • License electronic resources • Share information and expertise • Provide reciprocal borrowing and interlibrary loan cooperation among members • Provide networking opportunities via our annual SCELC Vendor Day and SCELC Colloquium • Provide scholarships and grants to library staff in support of continuing education

  3. Licensing and the ERMS • Licensing is SCELC’s principal activity • Making content affordable for smaller libraries • Providing ancillary services to help manage their e-resources • Consequently, three years ago SCELC began implementing a consortial ERMS • Makes SCELC consortial license terms and conditions visible and accessible • Meets vendor requirements for providing license terms and conditions to staff and end users

  4. Why a consortial ERMS? • Encourages cooperative collection development • Can readily view which products are offered through SCELC • Shared library data on electronic resource holdings • Guides acquisition decisions for databases on multiple platforms, i.e. APA databases • Will aggregate cost information at the consortial and library level • Provide access to contact and other data

  5. Current Status • SCELC partnered with Serials Solutions to develop the Consortial Edition of their 360 Resource Manager (their ERMS) • SCELC purchased access to the ERMS for all members in 2006; launched in early 2007 • Currently working in partnership with Lyrasis, a representative from CDL (California Digital Library), and Serials Solutions to enhance the features of the Consortial Edition • Will include significant cost tracking feature incorporating NISO CORE data elements

  6. Overview of ERMS Functionality • Contact management • License management • Alerts management for status of offers, access issues etc. • Overlap analysis between similar products • An “e-journal portal” for title level content access for end users • Share data from consortial to local instance of the Resource Manager

  7. Forthcoming Functionality • Cost tracking and management tools, made possible through NISO CORE: • Track payments made and received • At consortium and member library level • Track consortial and individual library costs • Track subscription periods • For more information on NISO CORE, see: • http://www.niso.org/workrooms/core

  8. Other Future Improvements • ONIX-PL support to simplify input and updating of license terms and conditions via XML • Data exchange with existing library systems, eliminating redundant data entry • Improved view of individual library e-resource subscriptions and collections within consortial context

  9. Conclusion • SCELC continues to promote ideas for consortial information management • SCELC actively participates in the development of the ERMS because it provides a direct benefit to our members and to library consortia • Participation by other consortia with Serials Solutions indicates wider recognition of the benefits of a fully functional ERMS • It is not “what went wrong,” but a matter of taking the time to do it right • Thus, it’s still a “work in progress”

  10. For Further Information • SCELC contact information: • Rick Burke, Executive Director, SCELC • rburke@scelc.org • Tommy Keswick, SCELC Member Services Coordinator • tkeswick@scelc.org • SCELC web site • http://scelc.org

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