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The Emergency Food Assistance Program (TEFAP)

The Emergency Food Assistance Program (TEFAP). Cindy O’Brien, Program Manager. May 2019. What will I learn today/ Why am I here?. What TEFAP is FNS/DHS/Food Bank/Agency roles Funding Distribution Home Consumption Prepared meals Agency Responsibilities. What is TEFAP?.

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The Emergency Food Assistance Program (TEFAP)

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  1. The Emergency Food Assistance Program (TEFAP) Cindy O’Brien, Program Manager May 2019

  2. What will I learn today/Why am I here? • What TEFAP is • FNS/DHS/Food Bank/Agency roles • Funding • Distribution • Home Consumption • Prepared meals • Agency Responsibilities

  3. What is TEFAP? • Program provided through the United States Department of Agriculture (USDA) • USDA/FNS DHS Food Bank Agency Participant • Supplements the diets of eligible recipients by providing foods at no cost

  4. Entitlement Funds • DHS receives food purchasing and administrative funds • Based on a formula of the number of people unemployed and the number of people below the poverty level • DHS provides administrative funds to food banks • Helps offset costs of receiving, storing and distributing product • Helps keep shared maintenance costs low

  5. FFY19 Entitlement (full year): • 1.12 million in administrative funds • 1.85 million in entitlement foods • FFY19 Bonus (partial year) • 2.7 million in bonus foods (dollars) • Most funding happens at end of FFY • No administrative funding • Trade Mitigation – this year only • 4.86 million: Jan – June 2019 • Some administrative funding

  6. Distribution • Exclusively to Needy Persons through: • Household Consumption • Eligibility requirements • Prepared Meals • Assumed to meet all eligibility requirements • Agency assumes responsibility

  7. Household Consumption • Pantry distribution • Self-declared eligibility • Income • Residency • Household size • Attest once per year • Subsequent access documented

  8. TEFAP Application • Two page application • Only document needed to receive TEFAP • Additional information cannot be required • Example: Proof of ID, address • Must be clear HH is eligible for food if meet requirements and signs form • Do not alter the form in any way

  9. TEFAP Eligibility Form

  10. Prepared Meals • No income guidelines for recipients • Agency must demonstrate: • Serve a predominantly needy population • Predominantly = at least 51% • Needy = 185% of poverty level

  11. Predominantly Needy • No one way to demonstrate • Recipient may not be asked to provide income solely for this purpose • One example: • The socioeconomic data of the area where agency is located, or draws recipients

  12. Distribution • Post hours of operation • Only provide to eligible participants • Must distribute foods in original packaging • No distribution after the BIUB date • 21 day rule • May not sell, exchange or use for personal gain

  13. Must allow proxy distribution • Donation jars may not be present during distribution • Cannot require recipients to: • Participate in any activity • Become a member of an organization • Need written permission to: • Dispose of USDA foods • Redistribute foods to another agency

  14. Storage • Distribute within 5 months of receipt • Do not stockpile product • Follow general requirements • Required temperature ranges • Food off floor • Out from the wall • Away from cleaning products • Clean, organized area

  15. Civil Rights • Protected classes: • Race, color, national origin, sex, disability, age, retaliation • Post one “And Justice for All” poster in prominent location • Complete Civil Rights training • Orientation • Annually thereafter

  16. Civil Rights • Include the USDA nondiscrimination statement on: • All agency resources used to inform the public • Website (either the full statement or a link) • Know agency complaint process

  17. Religious/Faith Based Organizations • Post “Written Notice of Referral Rights” • Placement next to AJFA poster is encouraged • Provide referral letter to other services upon request Obtain both forms from food bank

  18. Record Retention • Three years (plus current year) • Federal Fiscal year (Oct – Sept) • What is needed: • TEFAP form • Subsequent access • Food Orders • Civil Rights • Referral letters • All things related to distribution

  19. Review and Agency Reviews • Eligibility Determinations • Both your agency and the participant • Food Distribution • How does your agency distribute foods • Different criteria for USDA/Non USDA? • Food Storage, Inventory and Warehousing • Ordering practices • Temperatures • Cleanliness • Civil Rights • Poster • Training

  20. Questions??

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